Events Coordinator

As an Event Coordinator, you will help the events team with logistics, coordination, and planning of over 150 industry related events. You will work closely with our Events, Sales, Marketing, and Product teams to coordinate all aspects of the events to ensure success. Additionally, you will coordinate all logistics of travel for the team. . This person should possess creativity, excellent communication, organizational and planning skills, integrity, follow-up and follow-through and the ability to work across multiple levels within the company.

What You'll Do:

• Record new events in the tradeshow calendar, Google calendar, and budget sheet

• Keep public facing event websites updated with upcoming events, including all details, prioritizing our larger, lead generating events.

• Keep these calendars updated with any changes

• Update event details on our webpages

• Coordinate all pre and post tradeshow logistics

• Book travel and lodging

• Coordinate trade show shipments

• Pack trade show trunks

• Track their shipping and return

• Unpack shipments when they return & record any damaged items that need to be replaced

• Send out pre-show itineraries- Work closely with other members of the events team to obtain the necessary information

• Follow up with post-show reviews and record data

• Swag & apparel management

• Keep track of swag & apparel inventory

• Place new orders when necessary

• Keep the marketing closet in order

• Research swag/apparel new options & keep up with trends

• Coordinates transportation for guests, attendees, speakers, or other parties.

• Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries.

About You:

• Experience with event planning

• Shown organizational and planning skills

• Strong time management skills

• Detail-oriented

• Highly effective and professional communicator

• Ability to work cross-functionally with multiple levels and departments

• Proven track record to follow-up and follow-through

• Ability to think and problem-solve creatively

• Experience working on multiple projects at one time

• Ability to attend events after hours ensuring a smooth setup and takedown process

• Must be located in Austin, TX with the ability to work out of our HQ offices

• Some travel required