Events Coordinator

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country.

With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe.

Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia. Kennesaw State will exemplify the power and promise of a student-centered, research-driven university.

Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect. We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up.

Primary contact for customers, assists with planning, reservations and logistics. Maintains accurate and up-to-date event policies and procedures.

Responsibilities

KEY RESPONSIBILITIES:

1.Provides professional client services in the planning, organizing and managing of internal and external events, to include logistics, registration and attendee tracking, presentation and materials and pre-and post-event evaluations

2.Coordinates necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)

3.Troubleshoots EMS challenges for clients either by phone, email or in-person

4.Coordinates staffing for appropriate event coverage; set-up to breakdown

5.Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel

6.Creates diagrams and floor plans with setup requirements

7.Creates, maintains and executes timeline for events

8.Checks set-up for scheduled events (with oversight) in some of the larger event venues

9.Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned

10. Periodically oversees and assists with set ups as needed: moving tables, chairs, podium, stanchions, floor carpet install and tear down

Required Qualifications

Educational Requirements

High school diploma or equivalent

Other Required Qualifications

Current, valid and unrestricted driver's license

Required Experience

One (1) year related work experience or at least two (2) years of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Preferred Qualifications

Additional Preferred Qualifications

Proficient in MS Office (MS Excel, in particular)

Proficient in CAD software

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in a related field

Preferred Experience

Event Management System or similar event software experience

Proposed Salary

The budgeted salary range is $40,800 to $47,500. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES

Creative, with the ability to suggest and implement improvements

Able to handle multiple tasks or projects at one time meeting assigned deadlines

Able to apply technology and innovation to improve efficiency and solve problems

KNOWLEDGE

Experience creating and updating excel spreadsheets

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Event Management System or similar event software experience)

Strong attention to detail

Strong customer service skills including phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position may travel 1% - 24% of the time

This position does not require security clearance.

Background Check

• Standard Enhanced
• MVR
• Education
• 9 Panel Lab Drug Test

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening

results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

Apply for Job

• University System of Georgia Careers Hub

• Sign In

• New User