Events Administrator Associate (Associate Director Of Campus Scheduling)

Business AdministrationCamps and ConferencesCampus RecreationFull-Time

Events Administrator Associate (Associate Director of Campus Scheduling)

The Events Administrator Associate (Associate Director of Campus Scheduling) oversees the daily operations of the Campus Scheduling Office and serves on the MLK JR University Union Leadership team. The Events Administrator Associate assists with the supervision of facility operations in the MLK Jr University Union. The Events Administrator Associate manages event planning and execution for events in the MLK JR University Union, and coordinates events with various departments across campus, as well as events in the local Charleston community.

Essential Duties and Responsibilities:

• Event coordination with on-campus and off-campus clients, including room setups, technology needs, catering, and other important event details.

• High profile event oversight for annual university events such as Welcome Week, Homecoming, Family Weekend, Board of Trustee Meetings, and various departmental banquets and administrative functions.

• Supervise the MLK JR University Union Building Service Worker (BSW) staff, the Assistant Director for Building Services, the Space Administrator, student Building Supervisors, Student Bartenders, and Graduate Assistants.

• Manage the university liquor license and supervise events with alcohol while providing beverage service to clients and guests. Adhere to state of Illinois liquor regulations and university policies.

• Utilize Astra scheduling software as the licensed event management software for the university. Run various event reports to support the needs of departments across the campus.

• Create marketing materials for events in the MLK JR University Union and advertise the University Union's amenities and services across the campus.

• Serve as liaison between the University Union and Facilities Planning & Management (FPM) to ensure the physical upkeep of the University Union.

• Oversee departmental inventory of all fixtures, furniture, and equipment, and conduct regular updates and additions to inventory as needed.

• Assist with facility operations such as Audio/Visual equipment, daily area cash deposits, parking meters, and other miscellaneous duties as assigned.

• Due to scope of work, regular night and weekend hours are required.

Minimum Acceptable Qualifications:

• Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.

• One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.

• Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

To apply, please submit application, resume, transcripts, and the names and contact information for three (3) business references https://www.eiu.edu/~humanres/application/login.php .

Compensation: $3,602.00 - $5,707.00 per month.

EIU offers an excellent benefits package, including competitive employee insurance premiums as well as flexible options for medical coverage. Vision insurance is included at no cost and dental insurance is available. Eligible employees participate in the State University Retirement System, which offers medical insurance upon retirement. Tuition waivers are offered for continued educational goals, and a generous paid time off package includes at least 12 paid holidays, earned vacation, and sick time. AA/EEOE

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