Event Support Specialist

LAC Federal is seeking an experience Event Support Specialist to play a critical role in assisting in the formulation and execution of visit agendas, sequences of events, and logistical support for a variety of events, including visits from distinguished individuals, commemorative events, and community gatherings for Department of Defense installation.

RESPONSIBILITIES:

• Assist in the formulation and execution of visit agendas and sequences of events for various occasions, including visits from distinguished individuals, commemorative events marking historic milestones and anniversaries, and engaging community gatherings.

• Provide logistic support for events, including coordination of transportation, multimedia and visual information support, and ensuring accommodations

• Collaborate with event planners, coordinators, and stakeholders to ensure seamless execution of events, including coordinating schedules, managing logistics, and addressing any issues or concerns that may arise.

• Assist in scheduling visits, managing schedules, and coordinating tours for distinguished visitors and guests, ensuring a smooth and memorable experience.

• Utilize MS Outlook and other scheduling tools to manage calendars, schedule appointments, and coordinate event logistics effectively.

• Provide administrative support for event planning activities, including drafting correspondence, preparing materials, and maintaining records and documentation.

• Assist in coordinating vendor services, including catering, audiovisual equipment, and event rentals, to ensure all logistical aspects of events are properly managed and executed.

• Serve as a point of contact for event attendees, guests, and participants, providing assistance, information, and support as needed throughout the duration of events.

• Maintain accurate records and documentation related to event planning and execution, including budgets, contracts, and correspondence.

• Assist in post-event evaluation and analysis, gathering feedback, identifying areas for improvement, and making recommendations for future events.