Event Supervisor

General Information

Work Location: 1 Haben Blvd, Palmetto, Florida 34221

Work Hours: days and hours will vary to support Events

As the Event Supervisor - you will lead a team of event personnel and ensure the facilities, services, and equipment is ready for event implementation. This position will primarily perform assignments at the Bradenton Area Convention Center in Palmetto and The Powel Crosley Estate in Sarasota, but you may also be assigned for events at the Premier Sports Campus based on contracted event needs.

Working Conditions

Indoor/Outdoor situation; high noise environment while performing certain responsibilities. Lifting and carrying equipment up to 50 lbs. alone and up to 75 lbs. with assistance. Able to reach, bend, stoop and squat. Visual acuity, ability to hear and identify sounds. Able to perform strenuous work inside and outside under varying (including extreme) weather/temperature conditions. Regularly required to work other than normal business hours.

Job Description

Essential Functions

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Leads a team of event personnel before, during, and after assigned events at the Bradenton Area Convention Center (BACC), the Powel Crosley Estate, and/or the Premier Sports Campus. Assigns daily work to staff and monitors progress. Cultivates strong working relationships and builds trust among team members.

Ensures facilities, services, and equipment are ready for events. Determines tasks to be performed and personnel required for each event. Schedules and contacts crew members. Oversees events set up, tear down, and clean up.

Manages crew members before, during, and after events. Ensures quality and customer service standards are met. Ensures compliance with applicable regulations and laws. Resolves any problems that arise.

Assists in setting up, testing, and operating portable technical equipment. Determines electrical needs. Assists in the repair and replacement of portable lighting, sound, and electrical equipment used for events. Operates sound and lighting equipment during events.

Prepares required billings and reports. Collects cash payments from lessees.

Performs other related work (including weather or other extreme emergency duties) as required.

Minimum Qualifications

High school diploma or equivalent.

Two (2) or more years of experience working in a high-volume event facility such as a convention center, theater, or banquet hall.

Experience in food and beverage and events operations desired.

Valid driver's license with valid Florida driver's license within 30 days of hire.

More

Knowledge, Skills, and Abilities:

Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines.

Accurate, detail-oriented, and organized.

Able to resolve situations and problems that may require analysis and interpretation.

Good knowledge of department policies, rules, regulations and operating procedures.

Good knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities.

Good knowledge and understanding of all County computer systems and software applications required to perform job duties.

Good verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, volunteers, officials, vendors, and the general public. Able to explain policies, practices, and procedures for clarity and understanding by direct reports and other stakeholders.

Works under limited supervision for routine situations.

BUSINESS MANAGEMENT EMPHASIS: Assists Business Manager in scheduling and renting the Bradenton Area Convention Center and Powel Crosley Estate. May consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions. May meet with sponsors and organizing committees to plan scope and format of events, establish and monitor budgets, or review administrative procedures and event progress.

BRADENTON AREA CONVENTION CENTER AND POWEL CROSLEY ESTATE: Performs special design work, both theatrical and lighting, for Bradenton Area Convention Center (BACC) and Powel Crosley Estate. Operates marquee and computerized lighting, cooling, heating, design, and word processing systems. May coordinate contracted events at the Bradenton Area Convention Center and Powel Crosley Estate.

PREMIER SPORTS CAMPUS: Responsible for day-to-day coordination of events at Premier Sports Campus, including sports leagues and tournaments, 5K races, and outdoor music festivals. Ensures facility is ready for sports and non-sports events. Sells and coordinates all aspects of events Contracts and invoices of events and vendors. Schedules fields maintenance activities, working around league and tournament play to maximize efficiency and minimize disruption to events and organizations. Measures, establishes, and lines athletic fields for various sporting events, including mixing and applying paint to natural grass and other surfaces. Position requires understanding of geometry, and of the principles, practices, methods, tools and equipment used in parks management, including construction, repair, and maintenance of athletic fields, related buildings, and equipment.

TECHNICAL EMPHASIS: Performs skilled work involving maintenance of BACVB facilities, equipment, and grounds. Performs special event electric and lighting set up, wiring, rewiring and repairs. Works with event representatives and BACVB staff to ensure technical riders are appropriate for the event and venue and are fulfilled correctly. May perform special theatrical and lighting design work. Operates computerized lighting, cooling, and heating systems. Performs general maintenance, plumbing repair, and landscaping as needed. Position requires experience in general building maintenance, electrical, and plumbing. Must be able to read and analyze blueprints.

Veterans Preference

In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.

EEO/ADA Statement

Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.

Drug-Free Workplace

Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.

Emergency Response/Recovery Activities

All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.

Full Time Positions

Employee Assistance Program (EAP):

• ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.

• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.

• Five (5) free visits annually for employees and covered family members.

Wellbeing Benefits:

• Wellness/Health Coaches (5 Free per year)

• On-site Fitness Centers for you and your dependents with 24/7 access

• Personal Training (5 Free per year)

• Pharmacy Technician

• Group Fitness Classes

• Musculoskeletal Physical Therapy Management

• Diabetes Care Program

• Registered Dietician (5 Free per year)

• Massages with licensed therapist (small copay)

Miscellaneous Benefits:

• Workers' Compensation

• Training/Seminars

• Premium Pay Differentials/Career Ladders

• Government employee discounts at many retailers and attractions

• Access to Manatee County Library Services (books, digital services, tools, museum passes).

Paid Time Off:

• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.

• Three (3) Personal Holidays

• Personal Sick Leave

• Family Sick Leave

• Sick Leave Bank (Donated Hours)

• Professional Medical Appointment Leave

• Bereavement Leave

• Military Leave

• Military Training Leave

• FMLA

Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.

Years of Service Vacation Days

0-5 16.25 days

6-10 19.50 days

11+ 22.75 days

• Earn an additional day of vacation every six (6) consecutive months of no sick leave.

Insurance:

• Award-winning Health Plan with deductibles as low as $0.

• Dental Insurance

• Vision Insurance

• Prescription Insurance

• Life Insurance (6 times salary at low cost)

• Long-term and Short-term Disability Insurance

Retirement:

• Florida Retirement System (FRS) with Pension Plan and Investment Plan options.

• 457b Tax Deferred and ROTH account options through Voya.

• FRS Webinars

• Free financial guidance with licensed, non-commissioned financial planner

Career Wellness:

• Professional Leadership Programs

• Instructor-Led and eLearning Training

• Premium Pay Differentials/Career Ladders

• Career Counseling

• Toastmasters

• Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)

• Employee Recognition Programs with monetary and time-off awards

Education Benefits:

• Tuition Reimbursement eligible after six (6) months of service, including GED reimbursement.

• Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.

• Public Safety Loan Forgiveness (PSLF)

Flexible Spending Account:

• Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.

Permanent Part Time - Benefits

Employee Assistance Program (EAP):

• ComPsych - offers all employees and their family members with emotional, financial, legal, and work/life balance support.
• LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.

Miscellaneous Benefits:

• Workers' Compensation

• Training/Seminars

• Fitness Center Access for employee only

• FRS options

• Premium Pay Differentials/Career Ladders

• Government employee discounts at many retailers and attractions

• Access to Manatee County Library Services (books, digital services, tools, museum passes).

Paid Time Off:

• 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.

• Three (3) Personal Holidays

• Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.

per pay-period basis, any work schedule less that this will be earned on

a pro-rated basis

01

VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.

Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.

Note: "See Resume" is not acceptable.

Identify all gaps not related to medical reasons.

• I acknowledge the above statement

02

If you are claiming Veteran's Preference, please check category of eligibility

• A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense

• The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power

• A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)

• An un-remarried widow or widower of a Veteran who died of a service-connected disability

• The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense

• A current member of any reserve component for the United States Armed Forces or the Florida National Guard

• A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)

• Not claiming Veteran's Preference

03

Which level of education have you achieved?

• No high school equivalency

• High school graduate/equivalent

• Associates degree

• Bachelors degree

• Masters degree

04

How many years of experience working in a high-volume event facility such as a convention center, theater, or banquet hall do you posses?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8+ years

05

If you do not have a valid Florida Driver's license, you understand that you MUST obtain one within 30 days of hire.

• I possess a valid copy of above license

• Yes

• No

06

Briefly describe your experience in food and beverage and events operations. If no experience, please type "None".

07

Please describe your experience utilizing software to support planning and implementation of events, such as Word, Excel, Email, etc. If no experience, please type "None".

08

Please describe your experience drawing, reading, or using software to produce floor plans to support events. If no experience, please type "None".

09

Have you worked with or created Event Reports or Banquet Event Orders? If yes, please describe your experience in this area. If no experience, please type "None".

10

Are you available to work nights, weekends and some holidays?

• Yes

• No

11

Are you able to lead a crew with varying experience levels to complete event layouts according to drawings?

• No

• Yes

Required Question

Agency Manatee County Government

Address