Event Services Department Head

Position Information

Classification Title Facilities Manager FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Bachelor's degree or minimum 5 years' experience working with high end

audio/visual equipment and systems.

Position Summary

This individual is responsible for managing the Department of Event Services at the Georgia Center for Continuing Education & Hotel. This department oversees the use, setup, operation, and maintenance of technology-enhanced multi-functional conference rooms, boardrooms, auditoriums, exhibit space, and banquet areas for operations occuring 7 days a week, 16 hours a day.

Knowledge, Skills, Abilities and/or Competencies

• Managerial experience overseeing and conducting administrative reporting functions preferred.

• Experience using Microsoft Office and diagramming software.

• Ability to read, analyze, and interpret professional journals and financial reports; ability to communicate effectively and adeptly with co-workers, senior management, clients, and the general public; ability to write complex documents in prescribed formats and present complex information, ideas, and beliefs to senior management.

• Ability to develop ideas that will result in the creation of new and improved methods, services, programs, and processes.

Physical Demands

Lift and move heavy items (50+lbs) for many repetitions, and over an 8 hr. work shift.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Manage the operational, technical, and financial functions of the Event Services Department:

• Oversee the design, setup, and cleaning of all banquet areas, meeting and exhibit spaces so they are prepared accurately and are operationally ready for the scheduled events, conferences and/or exhibits.

• Assure that the physical setup properly reflects the designed layout.

• Work closely with the Food & Beverage Banquet and Catering Manager(s) and Supervisors to ensure the timely set up and tear down of tables, chairs, risers, stages and other set up configurations as required by the client(s).

• Assist sales staff and event coordinators in design of custom setups for all events, confirming that all layout designs are within the physical limits of the Georgia Center.

• Oversee the research, purchase, and maintenance of current inventory of technical audio/visual equipment to meet client presentation needs.

• Provide technical consultation, support, and supervision to the staff of technicians and specialists who provide technical assistance to internal and external clients of the GC.

• Develop, manage, and evaluate the departmental budget to analyze yearly expenditures and provide for personnel, supplies and materials, repairs and maintenance, travel, and operating expenses as needed.

• Ensure that the department stays within the operating budget.

• Ensure that the department is fully staffed, trained and operational during all specified hours of operation occurring 7 days a week, 16 hours a day.

• Train all staff (including student workers) appropriately for their daily duties.

Percentage of time 60 Duties/Responsibilities

Assist other GC Units to support Georgia Center strategic initiatives, events, and organizational priorities:

• Function as member of the Sales and Event Management leadership team to review business opportunities and support divisional goals.

• Represent the department in other meetings and special projects as needed.

Percentage of time 20 Duties/Responsibilities

• Manage the staff, customer service, and administrative functions of the Event Services department.

• Conduct staff actions: interview, schedule, terminate, and make salary decisions to provide an adequate and qualified workforce for all events.

• Conduct yearly staff evaluations.

• Prepare all daily, weekly, monthly preparational materials for the team including setup documents, diagrams, working schedules, etc.

Percentage of time 10 Duties/Responsibilities

• Inform senior management on all matters pertaining to the physical logistics, support and audio/visual services provided to Georgia Center's internal and external clients.

• Oversee the production of event information to facilitate daily operations.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Leta Salazar Recruitment Contact Email leta.salazar@georgiacenter.uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this job opportunity at the Georgia Center for Continuing Education and Hotel?

• UGA Jobs

• Georgia Center Employment Page

• Georgia Center Talent Recruitment Brochure

• Insidehighered.com

• Indeed

• hCareers

• LinkedIn

• Facebook

• Department of Labor

• Goodwill

• From a current UGA employee

• Other

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.