Virginia Community College System Alexandria , VA 22313
Posted 2 weeks ago
Working Title Event Services Booking Coordinator (*Restricted) Role Title Admin and Office Spec III Role Code 19013-FP FLSA Non-Exempt Pay Band 03 Position Number 280R0029 Agency Northern VA Community College Division NV280-VP Workforce Development Work Location Alexandria
5:00 pm. Very rare occasional Sat. morning hours, or extended evening weekday hours until 7.
Sensitive Position No Job Description
The Event Services Booking Coordinator serves as the primary customer relations manager and booking agent for NOVA Event Services. Position will be seated at the Schlesinger Center on the Alexandria Campus but will occasionally work at the Ernst Center at the Annandale Campus, as well as offering occasional assistance at the Workforce Regional Center on the Woodbridge Campus.This is a mid-level to expert position.
Duties and Tasks:
The Event Services Booking Coordinator is responsible for the following:
Assists the client with venue needs, to include desired space, equipment, and technical needs, contracting, and invoicing.
Booking and invoicing processes that may include the Ernst Center, the Schlesinger Center, and the Workforce Regional Center:
Creating and maintaining electronic records of event applications, contracts, invoices, payments, and other documents.
Creating and maintaining monthly Excel spreadsheets on actual and anticipated revenues for the department.
Creating and maintaining monthly Excel spreadsheets on police expenses per event for the department.
Responds to current and potential rental clients and serves as the face of NOVA Event Services.
The Event Coordinator also may assist with Special Event Projects for select college members on an as needed basis.
This position involves shared use of the events calendar, phone, and face-to-face client contact.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Ability to learn and use event booking software
Ability to understand technical software to input data to create schedules and invoices
Strong written and verbal communication
Strong organizational skill
Ability to multi-task and prioritize
Accurate and detailed record keeping skills
Ability to work in a fast-paced, multi-focused office
Ability to work individually or in a team
Strong customer service skills
Knowledge of Concert Hall and/or Theatrical/Dance production needs
Bachelor's degree in Event Management, Arts Management, Theater, Communications, or related discipline, or a combination of education, training, and experience
Significant experience with standard computer software such as Word, Excel, Adobe PDF, and Outlook
Significant experience with customer service .
Significant experience working in an office setting.
Some experience working with a multi-cultural and diverse clientele .
Experience booking and managing performing arts events, conferences, meetings and other public and private events
Experience using event software for booking services
Operation of a State Vehicle No Supervises Employees No Required Travel
The position will require the incumbent to occasionally work at the other site, or other campus locations . The selected candidate would be working from both AN and AL campuses.
Posting Detail Information
Posting Number CLS_1760P Recruitment Type General Public
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
The position will require the incumbent to occasionally work at the other site, or other campus locations .The selected candidate would be working from both AN and AL campuses.
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA's mission.
For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA's Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/53957
Required fields are indicated with an asterisk (*).
How many years of experience do you have with standard computer software such as Word, Excel, Adobe PDF, and Outlook ?
More than 15 years
How many years of experience do you have with customer service ?
5 -9 years
10 -14 years
More than 15 years
How many years of experience do you have working in an office setting ?
More than 15 years
Do you have Bachelor's degree in Event Management, Arts Management, Theater, Communications, or related discipline, or a combination of education, training, and experience ?
How many years of experience do you have working with a multi-cultural and diverse clientele ?
More than 15 years
Cover Letter/Letter of Application
Certificate of Disability (COD)
Virginia Community College System