Event Manager

Dept Number/Name: 0-0603-010 / Joint Military Leadership Ctr

College Division: Acad Affairs-Undergrad Studies

Salary Plan: Administrative

Job Code/Title: 4478 / Event Manager

Position Number: 00054394

ORGANIZATIONAL SUMMARY:

The Student Success division at the University of South Florida, is comprised of 60 departments, providing students with academic support, engagement opportunities, health & wellness services and enhancement of the educational experience. The Office of Undergraduate Studies (UGS) works in partnership with the academic colleges in the development, review, and enhancement of the undergraduate programs to assist faculty to provide outstanding undergraduate education for students.

The members of the UGS teamwork with faculty to establish and administer academic policies, assist with undergraduate curriculum development and review, and support proposals for new and revised programs and courses through the various approval processes. In addition to assisting with the academic programs offered by the colleges, Undergraduate Studies supports the Army ROTC, Naval ROTC, and Air Force ROTC programs. As a unit within Undergraduate Studies, the Joint Military Leadership Center supports the academic and professional development of students in the ROTC programs.

POSITION SUMMARY:

The Events and Building Manager reports to the Director of the Joint Military Leadership Center (JMLC). The position is responsible for managing all events at the C.W. Bill Young building hosted by the JMLC, ROTC programs, USF entities, or community partners. The position is also responsible for the maintenance of the building which serves as a specialized academic facility for three ROTC programs.

RESPONSIBILITIES:

Event Management: serves as the primary point of contact for events, programs, and other activities hosted at the CWY building. Examples of duties and responsibilities include manages space reservations; maintains special event schedule; provides tours and assistance to entities seeking event space; oversees events to assure smooth operations of equipment, access to building, and care of furnishings and space; provides set-up and tear down of tables, linens, and other equipment and materials needed for events; arranges laundry service for linens; manages building auxiliary budget including contracts and billing for space rentals; and purchases event-related supplies.

Building Management serves as primary point of contact and responsibility for all C.W. Bill Hall (CWY) building-related matters. Examples of duties and responsibilities include creates building annual inventory report (IFIS); submits & follows-up all Physical Plant and IT work orders including classroom A/V

equipment: inspects the building regularly and creates appropriate work orders; manages door and elevator schedules for CWY; manages card access for staff, cadre, students and others needing access to CWY; maintains flag inventory; and maintains library, art, and photographic displays in the building.

Administrative Support: provides general office management for the Joint Military Leadership Center. Examples of duties and responsibilities include maintenance and purchase of equipment and supplies; supports the JMLC Director on special projects; manages reservations for CWY conference rooms and specialized training rooms; and supports the director with development and maintenance of budgets.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

This position requires a bachelor's degree and four years of experience or a combination of post high school education and experience equal to eight years.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.

6 years of directly relevant experience may be substituted for master's degree.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 37254

Posting Date: 06/17/24

Posting End Date: 7/01/24

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.

We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

USF offers GREAT BENEFITS to full time employees!

• Medical/Dental/Vision Insurance

• Vacation/Sick Days

• 10 Paid Holidays

• Various Retirement and Saving Programs/Options

• Tuition Related Benefits (available for yourself, spouse, partner or dependent)

• Flexible Work Opportunities (based on position needs

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