Event Manager

Summary:
The Events Manager plans and implements Intelisys customer, vendor, and sales events by performing the following duties.

Essential Job Duties:

Work proactively with event managers to help them understand their role, develop ideas/skills, create budgets, and manage timelines
Manages planning and execution of full range of events, including large, high visibility events
Lead on regional & local Intelisys events
Work with marketing leaders to develop package plans related to event components that will span calendar/package year
Research lead on new virtual event platforms and in-person event locations
Research lead on new event options for activities and incentives
Manage and maintain an updated list of event options that will be published internally on a regular cadence
Works with internal marcomm team to co manage pre- and post-show marketing of events
Event planning includes but is not limited to contract negotiation, creative development, logistical coordination of on-site needs (audiovisual, setup, food and beverage), registration management, and database management
Research and recommend event locations through our procurement process & external resources
Act as single point of contact with internal & external stakeholders and hotel representatives for all programs (unless otherwise designated)
Troubleshoot all related event issues to resolution
Manages production and purchasing for events through various external and internal resources.
Creates & nurtures external relationships with various vendors
create RFPs working with your team and internal stakeholders
Manage and analyze budgets per program, per event
Reconciles budgets with final approval of director;
Ability to perform numerical calculations and advanced understanding and ability to work with numbers and calculations in order to solve problems and/or accomplish a task
Incorporates strategic initiatives and objectives into actionable plans
Applies industry and corporate knowledge to quality control on event marketing communications
Manages communications with appropriate amount of analysis
Manage recruitment of onsite staff including scheduling and onsite supervision
Manages and coordinates all event communications with final approval from team director
Act as single point of contact with internal & external stakeholders and hotel representatives for all programs (unless otherwise designated)
Research and recommend event locations through our procurement process
Oversee all event logistics to ensure successful execution or projects
Supervise incentive planning and management of both domestic and international programs
Work closely with the registration platform to ensure all registration requirements are met for each of the guests
Communicate any registration requirements/needs to venues & applicable vendors
Monitor timely invoicing as it relates to client contracts, working with the accounting team or finance manager
Ensure all documents are processed correctly and signed off in a timely manner
Troubleshoot all related client issues to resolution
Regular attendance is an essential function of the Event Manager position
Other duties as assigned

Reporting Relationships:

Reports to Director of Events
Supports Sales team & Supplier Services team
Contact with vendors, customers, suppliers, co-workers, and executive management

Requirements:

High school diploma required
2 or more years event planning experience
Proficiency in Microsoft Word, Excel & MS Teams
Proficiency in CVent or similar event invite platform

Preferred:

Experience with GoTo Webinar
College degree in marketing
Proficiency in foreign language (Spanish, Portuguese, French, German)
Virtual event planning and execution

Physical Requirements:

Ability to sit or stand at a computer terminal for long periods of time.
Ability to work in a hybrid environment, combining remote and in-office attendance designated for this position.
Ability to travel up to 40% of the time
Ability to lift up to 30 pounds. Physical lifting and moving of boxes and show materials

Compensation:
Compensation Range: $65,000 - $70,000
Actual annual salary offered to a candidate will be based on a number of variables including work experience, education and skills/ achievements, and will be mutually agreed upon at the time of offer. This position is not eligible for a variable pay component as part of the hiring range.
While we're committed to providing top-tier solutions, we're just as committed to supporting our own team. Our employees enjoy a variety of comprehensive benefits, including medical/dental/vision coverage, life insurance, and a 401(k) plan with matching provision. Outside of CA, ScanSource grants 128 hours of paid time off (PTO) each calendar year (prorated for date of hire). In the state of CA, employees accrue a set number of hours each pay period equaling the same 128 hours of PTO. ScanSource also celebrates 8 paid company holidays.

ScanSource, Inc. is an Equal Opportunity Employer
EOE/M/F