Event Manager, MBA And Msx Programs

Stanford University Stanford , CA 94305

Posted 1 month ago

Job Code: 4883

Job Grade: G

Stanford Graduate School of Business

Residing in Silicon Valley, the heart of innovation, Stanford GSB has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, push the boundaries of knowledge with faculty research, and offer a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We strive to change lives, change organizations, and change the world.

The MBA and MSx Programs at the Stanford Graduate School of Business seek an experienced event manager who excels at and enjoys all aspects of event logistics and handling detail-oriented work with a positive attitude and professional grace. The central purpose of this role is to plan and execute a variety of events for full-time graduate students to enhance their learning, prepare them for successful engagement in their academic programs, and build a shared sense of community. Events include: 1) large and complex events, e.g., a study trip to the East Coast for 100 students, mandatory sessions for 400+ students, etc., 2) conference-style events, e.g., trainings for 100+ students with multiple concurrent sessions and breakouts, and 3) smaller events with students, staff, and the deans of the school. Additionally, the event manager will collaborate with and support colleagues with other events. The event manager may take on various roles to support special projects as needed.

The ideal candidate will have a track record of success in large-scale university event operations, hotel event management, social planning, or similar experience. The candidate should be adept at collaborating with colleagues and acting as a shared resource across the team. Flexibility, time management and organizational expertise, attention to details, logistical precision, and proactive follow-through are key skills. The candidate should also be available on-site for the events, occasionally in the evenings or weekends, and for travel to support events when necessary. This position works closely with staff across the MBA and MSx Programs and has a direct and significant impact on the student experience. The event manager reports to the Director of Digital Communication and Operations.

JOB PURPOSE:

Plan and execute events, such as seminars, conferences, sports or alumni events, and other university related events. Plan and manage logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations. Procure and coordinate vendor services (e.g., catering, equipment, Stanford labor services). Provide on-site event support. May research and provide recommendations for potential event locations and evaluate alternatives.

Your primary responsibilities include:

  • Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.

  • Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, fan experience, ticket office, concessions, press and/or media.

  • Responsible for budget planning and management, venue management and equipment and facilities management for specific events.

  • Oversee development of registration strategy and logistics.

  • Build and maintain relationships with internal and external partners.

  • Procure and coordinate vendor and travel provider services. Negotiate vendor contracts to minimize liability and risks.

  • Research and provide recommendations for potential event locations, and evaluate alternatives.

  • Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.

  • May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.

  • Communicate with visiting entities such as vendors.

  • Other duties may also be assigned

To be successful in this position, you will bring:

  • Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

  • Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.

  • Excellent project management skills, and the ability to manage complex timelines and multiple projects.

  • Ability to work both independently and as part of a team.

  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.

  • Exceptional customer service skills with the ability to cultivate partnerships.

  • Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.

  • Knowledge of Microsoft Office suite and cloud applications like Google Suite (including Docs and Forms).

  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and Licenses:

  • Valid Non-Commercial Class California Driver's License.

  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Why Stanford is for You

Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:

  • Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.

  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.

  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.

  • Discovery and fun. Visit campus gardens, trails, and museums.

  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!

We pride ourselves in being a culture that encourages and empowers you.

How to Apply

We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and rsum along with your online application.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Program Associate MBA And Msx Programs

Stanford University

Posted 2 weeks ago

VIEW JOBS 3/31/2019 12:00:00 AM 2019-06-29T00:00 Job Code: 4103 Job Grade: F Stanford Graduate School of Business Residing in Silicon Valley, the heart of innovation, Stanford GSB has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, push the boundaries of knowledge with faculty research, and offer a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We strive to change lives, change organizations, and change the world. The MBA and MSx Programs at the Stanford Graduate School of Business seek a Program Associate who excels at and enjoys working with budgets and expenses, planning and executing events, and supporting others. The central purposes of this role include: completing financial transactions, including expense reimbursements and p-card reconciliations; planning and executing some events; and working with the Event Manager in executing large events. The Program Assistant/Associate will also provide general support across the MBA and MSx Programs as needed. The ideal candidate will be highly detail oriented and able to learn and problem-solve with speed and creativity while employing good judgment. The Program Assistant/Associate will support the needs of the MBA and MSx team, acting as a shared resource so flexibility and time management skills are key. A willingness to pitch in wherever needed and a disposition for thriving in a demanding, often-interrupted, customer-service oriented atmosphere while handling a wide variety of tasks with composure are helpful. This role is ideal for Individuals interested in a broad exposure to the student experience and operations of the MBA and MSx Programs and will develop financial transaction, budget reconciliation, and event planning skills. The Program Associate/Assistant reports to the Director of Digital Communications and Operations and will work closely with the Budget Manager and Event Manager. JOB PURPOSE: Provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Your primary responsibilities include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * Other duties may also be assigned To be successful in this position, you will bring: * High school diploma and four years of administrative experience, or combination of education and relevant experience. BA or BS preferred. * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Why Stanford is for You Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you: * Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues. * A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support. * A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes. * Discovery and fun. Visit campus gardens, trails, and museums. * Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more! We pride ourselves in being a culture that encourages and empowers you. How to Apply We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. Stanford University Stanford CA

Event Manager, MBA And Msx Programs

Stanford University