Event Manager

ABOUT JOTFORM

Jotform is a bootstrapped San Francisco-based SaaS company with over 25 million users worldwide. We like keeping things agile, independent, and fun, and believe everyone should be able to create their own online forms. Our 10,000+ ready-made form templates, 100+ integrations, and more than 380 widgets have made us one of the most popular online form builders for organizations of all sizes - from small businesses to enterprises. We believe paperwork shouldn't slow anyone down; we're dedicated to making online data and payment collection as seamless as possible.

ABOUT THE ROLE

Jotform is looking for an experienced Event Manager to join our San Francisco-based Marketing team. The ideal candidate will have experience creating, launching, and scaling conferences, along with managing a wide range of company-sponsored and company-attended events. They will oversee all aspects of event planning, execution, and post-event analysis, ensuring seamless operations and impactful experiences for attendees.

They will also be the go-to person for planning and executing a variety of in-office operational needs, including inventory management (swag, snacks, supplies), team lunches, and celebrations.

The Event Manager will be a key player in advancing our brand presence through successful event management, from small-scale internal meetings to large industry conferences.

This is a full-time on-site position, and will report to our VP of Marketing.

Key responsibilities of this role include:

• Conference Development: Design and execute the strategy for launching and growing company-hosted conferences, including defining objectives, building attendee lists, and managing speaker recruitment.
• Event Optimization: Create and execute a playbook for company-attended events, including defining event objectives, building a prospecting list, optimizing attendee schedules, and evaluating event effectiveness.
• Event Strategy and Planning: Develop and manage the event calendar, including both virtual and in-person events, such as trade shows, customer forums, internal team events, and large-scale conferences.
• Budget Management: Create detailed budgets for each event, ensuring cost-effectiveness while delivering high-quality experiences.
• Vendor and Venue Management: Negotiate contracts with venues, vendors, and service providers, ensuring favorable terms and high service standards.
• Attendee Experience: Oversee all aspects of attendee experience, from pre-event communication to post-event follow-up, ensuring a high level of engagement and satisfaction.
• On-site Event Management: Coordinate on-site event logistics, including setup, registration, AV, catering, and troubleshooting to ensure smooth operations.
• Cross-functional Collaboration: Work closely with Marketing, Growth, Sales, and Executive teams to align event goals with broader company objectives.
• Promotion and Marketing: Collaborate with the marketing team to develop promotional campaigns to drive attendance and awareness, using email marketing, social media, partnerships, and paid channels.
• Post-event Reporting: Analyze event performance, gather attendee feedback, and present post-event reports, including KPIs and recommendations for future improvements.
• Travel and Accommodation: Arrange travel and lodging for US-based team members attending events.

What do you need to be successful?

• 5+ years of experience in event planning and management.
• Proven experience in launching and scaling conferences.
• Self-starter who can create and grow successful events with little guidance.
• Adept at influencing and coordinating internal cross-functional partners.
• Exceptional project management and multitasking abilities.
• Strong vendor and budget management skills.
• Excellent communication and negotiation skills.
• Ability to work under pressure and meet tight deadlines.
• Strong attention to detail and problem-solving skills.
• Availability to travel as needed for event execution.

Preferred qualifications

• Experience working in a fast-paced industry (e.g., technology, finance, or consulting).
• Bachelor's degree in Marketing, Communications, Event Management, or a related field is preferred.

Compensation, Perks & Benefits

• Base pay range: $75K - $110K per year. Exact compensation may vary based on skills and experience
• Employer-sponsored medical, dental, vision, AD&D, and LTD insurance
• EAP
• 401(k) with 4% company match
• FSA
• 10 days annual vacation, plus 12 company holidays, and office closure between Christmas and New Year
• Professional development stipend after one year of employment
• Monthly commuter benefit stipend
• Convenient location next to the Embarcadero with a great view of the Bay!

OUR PROCESS

We thank all applicants in advance for their interest and for taking the time to apply for this position at Jotform!

We'll review your application along with all the others we receive and choose the top candidates. In many cases, due to time constraints and the volume of applicants, only short-listed candidates will be contacted, but we do consider each application carefully.

If you are short-listed, we'll contact you for a short screening call to get to know you better. If you don't get a call, please don't be disappointed! We receive many applications for each role.

Jotform is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.