Event Coordinator

XMSTART is looking to add an experienced and strategic full-time Event Coordinator to our team, in Chantilly, VA. This position is 100% onsite.

Requirements

Responsibilities:

• Manage all aspects of event logistics, from scheduling and registration to on-site facilitation/stakeholder coordination for the Systems Engineering Directorate (SED).
• Oversee event scheduling, venue selection, managing registration systems, attendee tracking and the coordination of audiovisual setup.
• Provide on-site and virtual support during conferences, ensuring seamless execution, technical troubleshooting, and effective facilitation.
• Document key discussions, record meeting minutes, and coordinate with internal and external stakeholders to ensure clear communication and compliance with security and privacy policies.
• Provide logistical support, such as preparing name badges, distributing materials, and coordinating travel arrangements when needed.
• Demonstrate strong project management skills, attention to detail, and the ability to handle multiple tasks simultaneously.

• Deliver high-quality events by tracking post-event metrics, gathering participant feedback, and recommending improvements for future engagements.

Qualifications:

• 5-10+ years of relevant experience; Event Coordination required

• Strong organizational and critical thinking skills

• Strong interpersonal and communication skills

Desired Qualifications:

• Excellent oral and written communication skills
• Experience in managing enterprise level events (200+ attendees)
• Strong written correspondence skills
• Ability to synthesize complex actions and adhere to tight deadlines
• Ability to communicate to internal (or external) collaborators with different backgrounds and disciplines
• Ability to work independently with minimal supervision.
• Strong organizational skill and ability to handle a fluctuating workload and multiple priorities

Education:

• Bachelor’s or Master's Degree

Security Clearance Requirements:

• Active TS/SCI with CI Poly
• Reinvestigation date within 7 years if not an active NRO employee