Event Coordinator- Rocky Mount Event Center

Sfa|Sfm Rocky Mount , NC 27803

Posted 4 weeks ago

EVENT COORDINATOR

Sports Facilities Management, LLC- Rocky Mount Event Center

LOCATION: Rocky Mount, NC

DEPARTMENT: OPERATIONS

REPORTS TO: DIRECTOR OF EVENTS AND OPERATIONS

STATUS: PART-TIME

ABOUT THE COMPANY:

The Sports Facilities Advisory, LLC (SFA), Sports Facilities Development, LLC, and Sports Facilities Management, LLC (SFM) are headquartered in Clearwater, FL. Founded in 2003, SFA has served more than 2,000 communities, produced more than $10 billion in institutional-grade financial forecasts, and provided funding strategies and solutions for more than 70+ youth and amateur sports and recreation complexes worldwide. SFD serves facility owners through owner's representation, venue planning, and procurement services during pre-development and construction. SFM provides industry-leading, results-driven management solutions for sports, fitness, recreation, and event venues nationwide. Since 2014, SFM-affiliated venues have hosted more than 100 million visitors and generated hundreds of millions of dollars in economic impact. For more information, visit: sportadvisory.com and sfmnetwork.com.

Rocky Mount Event Center is the premier event destination in the city and in the region. From sporting events to corporate meetings, the 165,000 square-foot Rocky Mount Event Center has space, functionality, and guest services to create memorable events for local residents and national rights holders. Rocky Mount Event Center is at the center of it all. For more information and to book your next event, visit: rockymountevents.com. Rocky Mount Event Center is a member of the SFM Network, the nation's largest and fastest-growing network of sports facilities and is operated by the industry-leader in outsourced operations, Sports Facilities Management.

POSITION SUMMARY:

The Event Coordinator is a key position responsible for creating and executing new events. The Event Coordinator is responsible for fostering relationships with new clients, as well as, contacts within the market in order to meet or exceed revenue goals. In addition, you will execute all needs of the catering/banquet team, professionally represent the Rocky Mount Event Center at all industry/community functions and act as a team player with all departments.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

  • Create, plan, and execute and evaluate new and existing events at Rocky Mount Event Center

  • Qualify sales opportunities through inquiries and prospecting to maximize revenue potential

  • Negotiate and finalize contracts and banquet event orders (BEO) by meeting with and/or telephoning clients

  • Verify from the booking report that all files are made and that all bookings are turned definite in a timely manner

  • Input data to generate proposals, contracts, banquet event orders (BEOs), update client files, and enter information into property management system

  • Follow-up with all clients through phone calls, letters, and site tours in order to secure contracts and ensure customer satisfaction

  • Communicates directly with the Catering Team regarding all changes to set-up and final counts

  • Anticipate (or responds to) client problems and provide solutions

  • Successfully manage and execute events in a fast-paced environment

  • Achieve sales goals by keeping abreast of budgeted revenue goals and assist in developing plans and actions to generate business

  • Provide support to the managers, as well as, the administrative team with phone support, creating correspondences, and providing backup support

  • Generate and deliver direct mail campaigns or e-blasts as needed

  • Create and maintain reports, as needed, to assist with the sales effort

  • All additional duties assigned by the Director of Events and Operations

MINIMUM QUALIFICATIONS

  • At least 3 years of progressive experience in a hotel or related field

  • Degree in Hotel Management Preferred

  • High School diploma or equivalent certificate required

  • Knowledge of food service skills

  • Excellent computer skills including Word, Excel, PowerPoint, and creative publishing tools relevant to the application

  • Must have excellent interpersonal, problem solving and negotiating skills

  • Must have excellent verbal and written communication skills.

  • Must be able to work a flexible work schedule including evenings, weekends, and holidays

WORKING CONDITIONS AND PHYSICAL DEMANDS:

  • Must be able to lift 50 pounds waist high

  • May be required to sit or stand for extended periods of time

  • Will be required to operate a computer

  • Facility has intermittent noise

  • Must be able to work in an environment with variable temperatures

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VIEW JOBS 4/8/2021 12:00:00 AM 2021-07-07T00:00 EVENT ATTENDANT Sports Facilities Management, LLC- Rocky Mount Event Center LOCATION: Rocky Mount, NC DEPARTMENT: OPERATIONS REPORTS TO: GENERAL MANAGER STATUS: PART TIME ABOUT THE COMPANY: The Sports Facilities Advisory, LLC (SFA), Sports Facilities Development, LLC, and Sports Facilities Management, LLC (SFM) are headquartered in Clearwater, FL. Founded in 2003, SFA has served more than 2,000 communities, produced more than $10 billion in institutional-grade financial forecasts, and provided funding strategies and solutions for more than 70+ youth and amateur sports and recreation complexes worldwide. SFD serves facility owners through owner's representation, venue planning, and procurement services during pre-development and construction. SFM provides industry-leading, results-driven management solutions for sports, fitness, recreation, and event venues nationwide. Since 2014, SFM-affiliated venues have hosted more than 100 million visitors and generated hundreds of millions of dollars in economic impact. For more information, visit: sportadvisory.com and sfmnetwork.com. Rocky Mount Event Center is the premier event destination in the city and in the region. From sporting events to corporate meetings, the 165,000 square-foot Rocky Mount Event Center has space, functionality, and guest services to create memorable events for local residents and national rights holders. Rocky Mount Event Center is at the center of it all. For more information and to book your next event, visit: rockymountevents.com. Rocky Mount Event Center is a member of the SFM Network, the nation's largest and fastest-growing network of sports facilities and is operated by the industry-leader in outsourced operations, Sports Facilities Management. POSITION SUMMARY: The Event Attendant will be responsible for the assistance of event, retail and food & beverage operations. PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: * Assists guests with questions about the facility * Serves as the night supervisor and point of contact for guests during nights, weekends and holidays * Meet with facility clients to determine needs for birthday parties, luncheons, dinners, recitals, tournaments or games * Reviews use agreements with clients * Prepares and distributes work orders when necessary * Keeps accurate records of receivables and works with Finance Manager to assure proper billing occurs * Operates office equipment needed to complete tasks and regular duties * Assists with carrying chairs, tables, sound equipment, and any other items required for specific work events * Works with security to assure the facility is properly closed and locked each evening * Oversees and assists in post-event cleaning as needed * Complete any other special projects and daily assignments as directed by the General Manager MINIMUM QUALIFICATIONS: * 2-3 years of appropriate experience required * Must have excellent interpersonal, problem solving and negotiating skills * Must be a team player * Must have excellent verbal and written communication skills * Must have excellent computer skills, including Word, Excel, PowerPoint, etc. * Must be able to work flexible schedules including weekends, nights and holidays WORKING CONDITIONS AND PHYSICAL DEMANDS * Must be able to lift 30 pounds * May be required to sit or stand for extended periods of time whether indoors or outdoors * Facility has intermittent noise * Will be required to operate a computer Sfa|Sfm Rocky Mount NC

Event Coordinator- Rocky Mount Event Center

Sfa|Sfm