Event Coordinator

Job Title: Event Coordinator

Group/Team: Client Services Delivery / Event Management

Reports to: Sr. Event Manager/ Director of Event Management

Location: Beaverton or Remote

Employment Type: FT, Hourly, Non-Exempt

Travel Requirements: 20%

WHO WE ARE

OPUS

Opus Agency is a strategic event consulting firm advising some of the world's most influential brands to design, create, and manage their most important events and experiential campaigns. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world.

Opus Agency is known for fostering the growth and development of professionals who have a passion for the event industry. In pursuit of that, we offer an extensive training program, resources, and mentorship with dedicated event professionals who have decades plus of experience.

WHAT WE ARE LOOKING FOR

We are searching for a Event Coordinator to join our Opus Team. The role will be responsible for assisting the agency teams in all aspects of event management and serving as support staff on in-person and digital events as assigned as well as owning components on small to medium-scale programs. Program components may include inventory and shipping management, managing event vendors, temporary staffing management and other components. Programs assigned may include conferences, tradeshows, dinners, corporate galas and incentive programs.

YOU SHOULD HAVE

• 1 - 2 years of experience, preferably in the event management / hospitality fields

• Bachelor's Degree (B.A.) from four-year institution preferred

• Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.

ESSENTIAL RESPONSIBILITIES

• Support the success of assigned aspects of an event or project, meeting program objectives and client and manager expectations.

• Manage and follow Opus best practice documents for components assigned.

• Responsible for effective and timely communication between internal team and vendors via phone and email.

• Working with vendors in securing needed materials on time, within budget and meeting requested specifications.

• Effectively interface and support workstream owners with proactive communication.

• Understand Opus best practices and overall agency operations.

• Seen as a team player in all situations

• Report to program lead(s) as assigned, on a regular basis with project progress, identified problems and solutions.

• Maintain clear communication with manager regarding special problems or exceptions to policies and procedures.

• Actively participate in team meetings as required and treating all proprietary information as confidential.

SUPERVISORY RESPONSIBILITIES

None

COMPETENCIES

• Eager learning and takes direction

• General understanding of in-person and digital event cycles

• Organization skills and ability to manage to deadlines

• Project / Task Management Skills

• Team oriented

• High Analytical Skills

• Professional written & verbal communication

• Computer skills including Microsoft Office (Outlook, Word, Excel, OneNote, PowerPoint, etc.) and Google Suite preferred

• Displays critical thinking, organizational, and analytical capabilities.

• Demonstrates clear verbal and written communication, presentation skills & email

• Ability to effectively work with manager to prioritize workload on multiple projects & events simultaneously.

• Successfully perform in high stress, fast-paced environment

• Accept changes with short notice and tolerate frequent interruptions

• Ability to maintain high levels of confidentiality

• Work cooperatively with other employees, vendors, and clients

• Portray professional presence

• Always shows high level of ethics, integrity and Values

HOW WE'LL TAKE CARE OF YOU

Our job titles may span more than one career level. The starting salary for this role is between $24 to $27. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

NOT SURE IF YOU SHOULD APPLY?

Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don't worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team - so if you're excited about this role, but your past experience doesn't align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.

WHAT YOU CAN EXPECT IN RETURN

• Full time position

• Opportunities for growth and development

• Health & Dental Insurance (choice of plans)

• 100% Employer paid short-term disability and life insurance

• Opportunity to elect additional life insurance and LTD insurance at employee expense

• Paid parental leave

• Opportunity to contribute pre-tax dollars to flexible spending accounts

• 401(K) with employer match

• Flexibility in work schedules

• Generous time off

Physical Requirements:

Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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