Event Coordinator

Oasis Systems, Inc. Rockville , MD 20850

Posted 2 months ago


Oasis Systems has an exciting opportunity for a Event Coordinator to support the Nuclear Regulatory Commission (NRC) located in Rockville, MD. The company seeks to identify a highly proactive individual with proven talent in the area of event planning and training coordination on a fast-paced cybersecurity contract for one of our Federal Customers. Though a clearance is not required to apply, the ability to obtain a clearance is a requirement. The successful candidate must possess a willingness to learn, the ability to multi-task in an ever changing and fast paced work environment and demonstrated critical and forward-thinking abilities. Strong interpersonal skills are a must, both written and verbal.

LOCATION: Rockville MD- Remote with exception to travel to Oasis or NRC as requested.


TRAVEL: May need to travel to HQ for events or meetings

REQUIRED QUALIFICATIONS (Education, Certifications, Experience, Skills)

SECURITY CLEARANCE: Ability to obtain an NRC Clearance

EDUCATION: BS/BA degree or higher


EXPERIENCE LEVEL: 3+ years' experience in related field


  • Strong analytical and creative problem-solving skills

  • Comfortable delegating tasks effectively

  • Excellent time management skills are a must

  • Comfortable guiding Client Management in decision making process

  • Following complex and changing directions

  • Proactive, forward thinking and ability to be decisive under pressure

  • Strong communication skills. Must have excellent written and verbal communication skills.

  • Ability to take general concepts and evolve it into an attention-grabbing concept

  • Strong interpersonal skills to interact with customers, senior level personnel, and team members

  • Attention to detail and able to develop creative solutions

  • Strong organization skills to prioritize work and balance complex projects and schedules

  • Ability to work independently and as part of a team

  • Ability to accept constructive feedback and implement changes immediately

  • Ability to work additional hours as requested by Customer and Management related to specific project deadlines


  • Leads execution of tasks to support Training and Awareness Program strategy and support planning and implementation of client training programs.

  • Support the design, planning, and execution of events from beginning to end.

  • Support Client Manager with planning, scheduling, and implementing classes, interfacing with internal, external clients in a professional and proactive manner.

  • Communicates vision for training program to ensure all projects and events are executed seamlessly.

  • Displays leadership in client relationships, exemplifies excellent customer service and creates a positive atmosphere for client relations.

  • Develops working relationships with internal offices to enhance the training program experience and to increase additional opportunities for the training program.

  • Schedules and coordinates all classroom training with Managers and Supervisors to include location, date/time, materials, and attendance.

  • Develop marketing materials and dissemination (graphics, handouts, posters, digital media, etc.)

  • Collects, compiles and reports results of evaluation, attendance and training data, communicates data, reports as needed.

  • Maintains management training tracking process, enters data, tracks completion and processes communication and certification to recipients, leadership and new hires.

  • Create written communication materials to support training - invitations, cancelations, agency-wide announcements, and executive level communications and talking points.

  • Secure and manage training and event locations, including event space, ensuring training room is of sufficient size to accommodate the number of registered participants, room set-up, training materials, and other resources if necessary.

  • Collaborate with internal team members regarding training needs, rosters, enrollment and program schedule data.

  • Assist with discussions related to agency audits, role-based course requirements and alternative course solutions.

  • Stay up to date with awareness and training industry and general cybersecurity awareness current events.

  • Attend training and awareness industry events to stay current with industry best practices.

  • Provide general administrative support as needed

Who We Are

Oasis Systems is a premier provider of customer-driven, cost-effective and quality Engineering Services; Enterprise Systems and Applications; Human Factors Engineering; Information Technology and Cyber Security; Professional Services; and Specialized Engineering Solutions to the Department of Defense, FAA, NRC and other federal agencies.

We strive to be an exciting and welcoming company that attracts, develops, motivates and retains the most talented, skilled and dedicated people in the industry; where they are encouraged to achieve personal excellence, purpose, and their full potential and career aspirations; while supporting mission-critical national security technologies and programs.

Oasis Systems is an equal opportunity employer and does not discriminate in hiring or employment on the basis of any legally protected characteristic including, but not limited to, race, color, religion, national origin, marital status, gender, sexual orientation, ancestry, age, medical condition, military veteran status or on the basis of physical handicap which, with reasonable accommodation, render the application to satisfactorily perform the job available

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Event Coordinator

Oasis Systems, Inc.