Event Coordinator

Department

C2 HUB - IP

Position Summary

Under the leadership of the Associate Director of Operations, Programs & Events, the Events Coordinator serves as the principal interface for events, and is responsible for end-to-end event production for campus recruiting events hosted by the Industry Partnerships team, including budget, reporting, marketing, logistics, communications, and operations. They will manage the full cycle of events from inception to completion, ensuring excellent guest experience and campus partner satisfaction. The Events Coordinator must have keen attention to detail and will build a vision for all signature events for the C2 Hub.

The Classroom to Career (C2) Hub is designed to permeate boundaries between MSU Denver and industry leaders, and create opportunities to connect students and the business community for career and workforce development. Accordingly, high profile events and activities must be implemented as signature events according to MSU Denver brand standards and as a high-level presidential priority for the C2 Hub.

IND208

Duties/Responsibilities

80% - C2 Hub and Campus Recruitment Events Management

• Under the supervision of the Associate Director of Operations, Programs & Events, the Events Coordinator will partner with the Industry Partnerships team to execute C2 Hub employer engagement events and activities. This includes but is not limited to the end-to-end coordination of Signature C2 Hub event activities and selected Campus Recruiting events.
• Arrange for and manage all logistical arrangements for events including venue reservations, rental equipment, audio/visual arrangements, catering, parking, printing, promotion.
• Arrange for and manage all on-site operational arrangements for events including set-up, clean-up, staffing, signage, check-in; monitor operations of event and venue throughout entire event; act as concierge and be visible and approachable to answer questions from attendees, exhibitors, presenters, faculty, staff, vendors and volunteers.
• Ensure all aspects of the event venue are optimized for exhibitor and participant experience, the accomplishment of which may require that the Event Coordinator be flexible as needed and personally perform activities such as rearrangement of seating and tables, and set up of easels, audio/visual equipment, power strips, etc.
• Manage all administrative tasks for events including registration platform, event dashboard, budgets, purchasing, and maintaining records such as accounts payable/receivable, exhibitor/ attendee participation, award winners, and others as applicable.
• Manage all communications arrangements including planning, internal communications, external communications, promotion of event, and information sharing and communications leading up to and in follow-up to the event.
• Serve as the primary point of contact and event expert for internal clients and external clients as it relates to specific event engagement within portfolio.
• Collect and report on data including experience surveys, participation analysis, and other inquiries as they are needed.
• Maintain an accurate CRM/CSM database, and serve as a user expert of the applicable modules within that tool.
• Prepare realistic and attainable event timelines and ensure internal and external partners are kept updated and on schedule.
• Organize and lead event debriefs with collaborators for what worked well, and items that need to be addressed (added, removed, changed) for future iterations.
• Collaborate with campus partners to recruit student and employer participants while offering expert program and event production advice. Perform reviews and assessments of events and offer recommendations for improving programs/events.
• With keen attention to detail, work with employers and MSU Denver staff to create a calendar of events for on-campus recruitment activities including on-campus interviews and career fairs and C2 Hub events.
• Collaborate with C2 and campus staff to coordinate event marketing, including generation of invitations/flyers, social media plan and community/student outreach.
• Identify and track measurable outcomes for all events.
• Manage event budget ensuring C2 Hub resources are leveraged. Review event billing and approve payments.
• Ensure event supplies are kept organized, and work with team to order replacements or refills of consumables as needed.
• Support the management of small meeting space venue including room set up.

20% - Supervision and Management

• Supervise a team of students; Recruit, hire, train, and develop a team of student staff to support outreach and event activities.

Anticipated Learning Outcomes:

• Data/database management
• Project management
• Data analysis & reporting
• Direct and digital mail campaign skills
• Problem solving in customer service
• Communicating and liaising with professionals

Required Qualifications

• Bachelor's degree in related field, or equivalent work experience in event/program management.
• Experience planning and executing mission-critical and/or related events.
• Clear, considerate, and professional written, email and phone communication skills with a focus on high customer service standards as this position balances the needs of the many on and off-campus constituents, including patrons, potential donors, alumni, students, faculty, and staff.
• Experience with Microsoft Excel, Google Sheets, or other spreadsheet platforms that budgets, mailing lists, and other data analytics can be accomplished in.

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Preferred Qualifications

• Highly organized, with time management skills to independently establish priorities and manage competing tasks within deadlines
• Experience working with students, faculty, and administrators in higher education, with significant administrative and supervisory experience managing programs focused on student development and success.
• Experience working with CRM systems, graphic design, and other demonstrated management/administrative skills (for policy, budget, supervisory, and program development and evaluation responsibilities).
• Experience working at a Hispanic serving institution and demonstrated experience working with and advocating for racially, ethnically, and culturally diverse student populations.
• Demonstrated experience developing purpose-driven strategy for engaging audiences, with experience developing program messaging that communicates an organization's vision and mission, and inspires deeper constituent commitment
• Interest in data informatics, data visualization, and/or database management
• Experience utilizing software programs such as: Adobe Creative Cloud, Illustrator, Photoshop and/or InDesign.

Work Hours

• Full-time, 40 hours per week, Exempt
• Monday- Friday 8:00am- 5:00pm, Evenings and Weekends occasionally as needed to facilitate event assignments.
• Hybrid schedule (on-campus and remote) available for this position
• Travel: Rarely

Salary for Announcement

We anticipate the qualified candidate to be placed between $47,300 - $51,500. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. Additionally, Student Affairs has committed to tying our salaries to an understanding of a living wage. To that end, we will not pay less than $47,300.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Instructions to Apply

For full consideration, please submit the following documents:

• Resume
• Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Official transcripts will be required of the candidate selected for hire.

This position will remain open until filled. Please apply by March 03, 2025 for consideration.

If you are an Internal applicant, please apply via the Career tab within the WorkDay Menu

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Closing Date

Open Until Filled

Posting Representative

Carlos Alcala

Posting Representative Email

calcala1@msudenver.edu

Benefits

The University's benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as access to a long-term disability (LTD) plan. Visit MSU Denver's benefits website to learn more.

For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.

Background Checks

Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To Assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment.

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.