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Event Coordinator

Expired Job

International Legal Technology Association Chicago , IL 60290

Posted 3 months ago

Event Coordinator International Legal Technology Association Posted: September 18, 2018 Location: United States Full Time

  • Experienced Categories: Administration, Operations

    Position Summary:
    The Event Coordinators primary responsibility is to assist in the development of education programs and support the event operations for ILTAs portfolio of national and international conferences and events.
    Event Education

    Responsibilities:
    Participate with the Events team and Leadership team in the planning and strategies for conferences and events Coordinate the development and execution of education programs for events: Planning
  • Coordinate educational program development (project plan, timelines, checklists, resources) Volunteer Leaders: Coordinate and manage communications with advisory groups and planning committees, including planning agendas and leading discussions with teams of volunteers on conference calls, through email, and in-person meetings Education Program: act as backup for Events Education in developing the educational program for ILTACON coordinate the development of the educational program for ILTA live events (LegalSEC Summit, INSIGHT and others) coordinate orientation webinars for planning committees and speakers coordinate content for conference websites, mobile apps and other online resources coordinate session presentations and materials coordinate evaluations (session evals, attendee evals, speaker evals) monitor sessions onsite and assist with onsite logistics Speakers

  • Coordinate communications with speakers (guidelines, resources, timelines and published information), and coordinates keynote speaker requirements and payments.
    Analysis and reporting: The educational slate, including areas of focus, target audiences, member/vendor speakers Attendee demographics Post-conference analysis: attendee demographics, session evals, conference evals by attendees and staff Support the Event Operations function: Assist the Event Operations Manager: attend site visits and planning meetings when appropriate assist as part of the onsite staff team for events and working with temporary staff onsite at ILTACON assist with venue convention services (schedule of events, resume), exhibition services (floor plans, exhibitor kits, signage), rooming (pickup, rooming reports, attrition), catering (event orders, banquet checks) assist with suppliers AV, exhibition services, destination services, event planners, registration, staffing, transportation, speaker bureaus and other event requirements assist with registration and badging process for all attendees, inquiries, attendee lists and demographics, coordinate conference email inboxes Coordinate event project plans, workflow, calendars, timelines, process documentation Assist with the development and implementation of all marketing and promotional materials for all events including developing the event marketing plan Coordinate inventory of conference-related supplies Work with Business Partners in securing their affiliate events at ILTACON Coordinate the entry of data and reporting related to ILTAs Association Management Database - (venue, sessions, speakers) Collaborate with other functional areas: IT department, coordinating event technologies (speaker management, mobile event apps) Membership and Education, coordinating with overlapping education programs Partner Development, coordinating with partner education and thought leadership Internal Relations: Reports to the VP, Events & Conferences.
    Effectively maintains relationships with other functional area leads and team members as they relate to events.

    Qualifications: 2+ years relevant work experience and knowledge of event/conference planning logistics required.
    Excellent oral and written communication, time management, conflict resolution, problem-solving, and project management skills.
    Bachelors degree in a related field is preferred.
    Experience with the legal sector is preferred.
    Proficiency in G Suite or similar applications is preferred.
    Experience working with event registration/housing is a plus.
    Additional Salary Information: LTA offers a comprehensive benefits package that includes medical (PPO, HSA, and HMO plan options), dental, vision, 401k matching, life insurance, team member assistant programs, long term disability options, and flexible spending accounts.
    In addition, there are employee-paid supplemental options including pet insurance, legal aid and other discounted benefits.
    We offer paid vacation, sick time and holidays.
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Event Coordinator

Expired Job

International Legal Technology Association