Event Coordinator I

Overview

Join our team at The Ranch Events Complex as we seek a motivated individual to step into the role of Event Coordinator I!

We're in search of a skilled Event Coordinator for a mid-entry-level position dedicated to ensuring our venue's events are consistently efficient, cost-effective, and unforgettable. The event coordinator will collaborate directly with clients to deliver a seamless and positive event experience, overseeing client and event management from start to finish. Responsibilities include sales coordination, event day staffing, coordination of event logistics, and planning and executing venue marketing initiatives and community events. The ideal candidate will thrive in people management and possess strong coordination skills. This dynamic role offers abundant opportunities for growth and development in the events industry.

The typical schedule for this position is Full-Time, 40 hours a week. Availability during evenings, weekends, and designated team office days (Wednesdays) is essential as work assignments are event-driven. We offer flexible working hours and the option to work remotely for up to two days per week, based on the needs of the role.

To learn more about the Ranch Events Complex, visit www.treventscomplex.com/about-the-ranch.

Responsibilities

Specifically, this position:

• Develops a comprehensive understanding of the requirements for each event hosted at our venue.

• Serves as the primary point of contact for clients upon booking, ensuring a response time of less than one business day to client emails or phone calls.

• Collaborates with clients, vendors, and guests on event day to address venue-related inquiries or issues, ensuring customer satisfaction and swift problem resolution.

• Possess thorough knowledge of venue services, operations, and contract terms to facilitate the success of events.

• Compiles all necessary forms and documents for each event in accordance with venue contracts, operations, and local ordinances.

• Maintains composure and professionalism in challenging situations.

• Demonstrates adaptability and professionalism when interacting with clients who may be intoxicated.

To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Event_Coordinator_I.

We are looking for a candidate that:

• Demonstrates proficiency in general office practices and procedures.

• Is proficient in routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software, and databases.

• Communicates clearly and concisely, both verbally and in writing.

• Reads and comprehends department and County rules, regulations, policies, and standard operating procedures.

• Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.

• Maintains regular, predictable attendance.

Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

• One (1) year of experience in a directly related field or in the performance of similar duties and responsibilities required.

• Bachelor's Degree, or equivalent education, from an accredited college or university with major coursework in Marketing, Public Relations, Business Administration, or a related field required.

• Possession of a valid Driver's License by date of hire required.

Benefits

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits

• FSA or HSA depending on medical plan

• Short and Long Term Disability

• Employee Assistance Program

• Basic Life/Accidental Death & Dismemberment

• Accident Insurance

• Critical Illness Insurance

• Retirement Plan 401(a) with employer match

• 457(b) Deferred Compensation

• Paid time off including vacation, sick, and holidays

To view information on Larimer County's Benefits, visit www.larimer.org/hr/benefits.

Supplemental Information

You can't be considered unless you apply! Underrepresented individuals may be less likely to apply for a job unless they believe they meet all requirements and can perform every job responsibility. We are most interested in finding the best candidate. We encourage you to think broadly about your background and skill set for the role and apply.

An offer of employment is contingent upon the successful completion of required pre-employment testing. Depending on the position, these checks may include, but are not limited to; reference checks, motor vehicle reports, employment verification, education verification, fingerprinting, criminal history information, physical, and a drug screening. As marijuana is an illegal substance under federal law, testing positive for marijuana (medical or otherwise) or any other substance for which the county tests, will result in the contingent offer of employment being revoked. Successful completion of the drug screen is defined as obtaining a negative result.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.