Ethics Committee Administrator

Job Description

Distinguishing Characteristics:

The Administrator serves at the pleasure of the Select Committee on Legislative Ethics, a nine-member committee; five public members appointed by the Chief Justice of the Alaska Supreme Court, two legislators appointed by the Senate President, and two legislators appointed by the Speaker of the House. All members are confirmed by the full House and full Senate.

The Ethics Committee Administrator performs professional-level work in multiple administrative functional areas: budget, accounting, public relations, personnel management, purchasing and supply, planning, supervision of staff, policy/procedure review and development, and overall management of the office.

Work is performed independently within established guidelines. The Administrator consults with and receives general direction from the chair of the Ethics Committee, who serves as a public member of the committee. A new chair is appointed each year at the start of the legislative session. The Ethics Committee meets as needed: approximately seven to nine times a year. During the legislative session, the committee meets in Juneau; and during the interim, the committee meets in Anchorage.

The ethics component of the job requires analysis and judgment to examine many factors related to a fact-specific scenario, application of a substantial body of knowledge of statutes, rules of procedure and at times other procedures in the area of law and legal principles, interpretation of conflicting statutes, review of previous advice and opinions, evaluation of various potential courses of action, and finally selecting a course of action based on the above review. The complexity of the work is characterized by frequently dealing with issues that lack clearly applicable precedent, are not adequately addressed in established procedures, and often involve conflicting state laws.

The administrator may not be a registered lobbyist. The administrator may not participate in the political management or in any other aspect of a political campaign for a candidate for election to a federal, state, or local office, regardless if the campaign is partisan or nonpartisan, or for passage or defeat of a ballot measure of any type; a fund-raising event held on behalf of a political party or attend a political party fund-raising event; and the campaign of, or attend campaign fund-raising event for, or make a financial contribution to a candidate for the legislature, an incumbent legislator who is a candidate for another public office or to a person running for another office against an incumbent legislator. The administrator position is apolitical.

The administrator routinely interacts with the media. Attending a public relations/media class would be recommended if the successful applicant has no prior experience in this field. The administrator also routinely conducts investigations. Attending a nationally recognized investigator training class would be recommend if the successful applicant has no prior experience in this field.

Example of Duties

Functional Areas:

Interpret AS 24.60, Legislative Ethics Act, and provide oral and written informal advice to legislators, legislative staff, and the public pursuant to AS 24.60.158. Maintain an internal "Management Activity Log" for reference purposes and consistency of informal advice given.

Prepare for and conduct mandatory ethics training classes for 60 legislators and approximately 500 employees pursuant to AS 24.60.155. Training is tailored to the audience and updated yearly based on changes to ethics statutes and current events. Training is conducted in Anchorage and Juneau and via training videos at the beginning of the legislative session; as many as 15 classes may be scheduled annually.

Review all ethics disclosures for completeness, request additional information if needed, work with the Senate Secretary and House Clerk on publication requirements, and work with the Alaska Public Offices Commission on certain gift disclosures.

Prepare bi-monthly newsletters and "Action Alerts" focusing on current events and recent ethics questions thereby updating the legislature on what is permitted or prohibited activity.

Conduct ethics complaint investigations, i.e., prepare questions and interview persons of interest, research issues, review and analyze investigative materials, prepare reports for the committee, advise and make recommendations to the committee regarding the complaint.

Knowledge, Skills and Abilities:

Ability to work effectively in high-stress situations, analyze complex issues accurately, and take timely appropriate action.

Working knowledge and ability to interpret statutes, policies, rules, regulations, and other reference materials; law related background and knowledge of legal principles and procedures would be a plus.

Skill in researching and analyzing problems and issues and identifying the best course of action.

Ability to determine the need for revision to the department's operation and services, policies and procedures, and proactively recommend changes and oversee implementation.

Skill in prioritizing multiple conflicting responsibilities, needs, projects, and demands; and appropriately delegating responsibilities and authority if needed.

Excellent skills in organizing, evaluating and presenting information, orally and in writing, to a broad variety of individuals under sometimes adverse or stressful conditions, and in tailoring the communication to its intended audience.

Strong public speaking ability to effectively conduct training classes and testify before legislative committees.

Excellent interpersonal skills to establish cooperative relationships and work effectively with legislative committees, elected officials and their staff, the public, the press, other government agencies, organizations, and others.

Ability to adhere to strict confidentiality required by statute and the Committee's rules of procedure.

Ability to interpret and enforce rules and regulations with firmness, tact, and impartiality.

Ability to be accessible, interact and work effectively with elected officials, the media, the public, and other government agencies and organizations.

Working knowledge of the requirements and limitations of computer systems and software used for business and public administration activities such as Word, Excel, Publisher, PowerPoint, and Outlook.

General:

Supervise one permanent part-time staff person and contractual service providers such as attorneys, investigators, process servers, and others depending on the workload.

Work closely with the chair of the ethics committee, sometimes on a daily basis but most often weekly. Work with the committee's outside legal counsel on issues relating to the committee's operation, complaints, advisory opinions and other issues on an as needed basis.

Maintain and update as needed the Ethics Committee website with Legislative Affairs Agency Media Services. Prepare a yearly Standards of Conduct Handbook for legislators, legislative staff, and other legislative agencies.

Serve as lead person communicating with the legislature, public, the media, other elected officials, government agencies, lobbyists, and the Alaska Public Office Commission. Testify before legislative committees regarding pending legislation. Monitor, recommend, and draft ethics legislation. Prepare and issue media releases when the committee issues a complaint decision or advisory opinion. Interact with media representatives frequently.

Attend and/or speak at national organizations in the area of ethics. Participate in various other speaking engagements as requested.

Conduct historical research on Alaska ethics legislation, research other states for applicable ethics laws, and other research as may be applicable.

Prepare and monitor the fiscal year committee budget. Make recommendations for changes as dictated by the workload for resolving differences between appropriated funds and current needs.

Plan and coordinate committee meetings as needed and recommended by the chair of the committee. Oversee the research and preparation of background materials for agenda items.

Work with the Legislative Affairs Agency legal department on advisory opinion requests and draft legislation.

Minimum Qualifications

Minimum Qualifications:

Bachelor's degree required; preferably in a liberal arts, law, or public administration related discipline. Minimum of three years of professional work experience providing administrative support to a government agency/commission/committee, an organization, business, or individual. The successful applicant must be able to travel within the State by plane to attend meetings, conduct training classes, and attend the legislative session in Juneau as needed. Background check required. Preference will be given to Alaska residents

Additional Required Information

Additional Information:

Cover Letter: Provide a one-to-two page cover letter explicitly summarizing your knowledge, skills, abilities, experience, and strengths as they directly apply to the position of Ethics Committee Administrator. Provide three current professional/work-related references and three 3-5 page writing samples, preferably one of which analyzes facts or law and recommends a course of action.

The applicant package must be submitted by 5 p.m. on May 31, 2024, via email to PersonnelGroup@akleg.gov or through Workplace Alaska.

Contact Information

Contact Information:

Legislative Affairs Agency Personnel Group

907-465-3854

PersonnelGroup@akleg.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.

• AVTEC

• Confidential

• Correctional Officers

• Marine Engineers

• Mt. Edgecumbe Teachers

• Supervisory

• Unlicensed Vessel Personnel/Inland Boatman's Union

• Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government

• Labor, Trades and Crafts

• Public Safety Employees Association

• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for

• Term life (employee, spouse or qualified same sex partner, and dependents)

• Long-term and short-term disability

• Accidental Death and Dismemberment

• Long-term care (self and eligible family members)

• Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)

• Matching employer contribution into a defined contribution program (new employees)

• Employer contribution into a defined benefit or defined contribution program (current employees)

• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security

• Option to enroll in the Alaska Deferred Compensation Program

• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served

• Eleven paid holidays a year

Agency State of Alaska

Address PO Box 110201

Juneau, Alaska, 99811

Phone (800) 587-0430 (Statewide toll-free number)

(907) 465-4095 (Juneau and out-of-state callers)

Website http://workplace.alaska.gov/