Ethics And Policy Administrator

Summary

This requisition expires on July 10, 2024, but may close earlier if the position is filled prior to the expiration date.

Coordinates and administers the Citywide ethics and policy programs, creating awareness among all stakeholders to manage, maintain and improve effectiveness. Oversees the day to day operations of Human Resources compliance.

Essential Functions and Other Important Duties

Essential Functions:

• Implements and manages an effective Citywide ethics program.

• Develops and maintains Citywide policies, including implementation and application throughout the organization.

• Oversees the administrative aspects of human resources compliance, including department processes for independent contractors, employee file management, and retention requirements to ensure Citywide alignment and compliance.

• Develops, facilitates, and manages the deliveryofethics training; collaborates with other departments to complete the review of and/or direct potential ethics violations or other ethics issues to appropriate departments for investigation and resolution.

• Assists department leadership with the planning and development of policies and training materials to ensure ethics and policy program(s) compliance.

• Monitors and evaluates program and policy effectiveness and implements improvement strategies.

• Creates and manages effective action plans in response to HR compliance violations and influences the implementation of best practices acrossthe department to mitigate risk.

• Assists and supports the investigation of allegations or complaints regarding unethical behavior; works closely with appropriate divisions as needed to investigate ethics complaints.

• Provides direction and supervision of daily activities of direct reports and is responsible for staff development through coaching; evaluates and coordinates training needs; provides ongoing performance feedback and annual performance assessments.

• Works with internal stakeholders and any involved parties to resolve noncompliance with HR related laws, regulations, internal policies, processes, and directives.

• Prepares reports and presentations as needed.

• Oversees open records requests, employee record inquiries, and HR file audits. Works cooperatively with internal and external auditors, promptly responding to requests for information.

• Processes and maintains employee disclosures of conflict of interest, gifts, boards and commissions, and associations related to City business and/or their position with the City.

• Processes and maintains employee disclosures of secondary employment related to City business and/or their position with the City.

• Supervises the electronic maintenance, preservation, and destruction of records in compliance with the Local Government Records Control Schedule, pursuant to Local Government Code §203.041, Texas State Library and Archive Commission; this includes but is not limited to personnel files for current, terminated, retired, and deceased employees; also advises staff members with questions regarding compliance and retention.

• Stays abreast of applicable Federal, State, and local laws, regulations, and policies pertaining to human resources and/or municipal operations.

• Maintain regular and punctual on-site attendance.

Additional Duties:

• Performs other duties as assigned.

Job Requirements

Minimum Qualifications / Acceptable Equivalency:

• Bachelor's degree in Business Administration, Public Administration, HR Management, or related field with

• Six (6) years of experience in ethics and/or policy compliance, HR compliance, compliance officer, or related field,including two years in a supervisory or management capacity.

OR

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

Core Competencies:

• Knowledge of local, state, and federal laws and regulations relevant to program areas.

• Knowledge of regulatory and legislative trends affecting ethics programs.

• Knowledge of principles and practice of personnel management and resolving ethics issues.

• Knowledge of employee records administration, maintenance techniques, procedures, and destruction.

• Skill in analyzing, researching, interpreting and understanding policies, laws, and regulations and providing workable recommendations and solutions to problems.

• Skilled at developing and delivering multi-mode communications and training that convey a clear understanding of the unique needs of different audiences.

• Skilled in the use of a personal computer including Microsoft Office programs and other software programs.

• Skill in buildingstrong customer relationships and delivering customer-centric solutions.

• Ability to handle records and complex situations of a confidential nature.

• Ability to simultaneously handle multiple tasks and changing priorities in an efficient and effective manner.

• Ability to maneuver comfortably through complex policy, process, and people-related organizational dynamics.

• Ability to communicate effectively both in writing and in oral communication with diverse groups of people.

Preferences:

• Experience working with a municipality.

• Certified Compliance & Ethics Professional (CCEP) or similar certification.

• Certified Professional in Human Resources (PHR), Senior Professional in Human Resources (SPHR), or similar certification.

Conditions of Employment:

• Must pass a drug test, criminal history background check, and social security number verification check.

Environmental Factors and Conditions/Physical Requirements

Physical Requirements:

Overall Strength Demands: The bold and italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday.

• Sedentary - lifting no more than 10 pounds

• Light - lifting no more than 20 pounds; carry up to 10 pounds

• Medium - lifting no more than 50 pounds, carry up to 25 pounds

• Heavy - lifting no more than 100 pounds, carry up to 50 pounds

• Very Heavy - lifting more than 100 pounds, carry more than 50 pounds

Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.

Codes for "how often":

Y = Yes

N = No

E = extensive (100-70%)

M = moderate (60-30%)

I = infrequent (20-10%)

A = almost never (<10%)
Task: Code:

• Standing: I
• Sitting: E
• Walking: I
• Lifting: I
• Carrying: I
• Pushing/Pulling: A
• Overhead Work: A
• Fine Dexterity: E
• Kneeling: I
• Crouching: I
• Crawling: A
• Bending: I
• Twisting: I
• Climbing: A
• Balancing: N
• Vision: E
• Hearing: E
• Talking: E
• Video Display: E
• Other:

Machines, Tools, Equipment and Work Aids:

The essential functions of this position require the daily use of basic office equipment.

Environmental Factors:

The essential functions of this position are performed in an office environment.

This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.

ADA/EOE/ADEA