Estate And Guardianship Specialist - Hilo, Hawai`I

Position Specific Description

Recruitment Number 24-027JCK,Estate and Guardianship Specialist, SR-19, Hilo, Hawai`i

Summary of Duties

Serves to assist the Court Administrator in the supervision and administration of small estates and guardianship cases assigned to the courts, and under jurisdiction of the Court Administrator; assists in documenting and assembling all data pertinent to the administration of estates of minors, incapacitated persons and decedents, and in regulating and disposing of property, following specific procedures as prescribed by law.

Minimum Qualification Requirements

Education Requirement: Graduation from high school. Excess experience of the type and quality described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.

Experience Requirements: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the type and quality described below:

General Clerical Experience: Two (2) years general clerical work experience which required the knowledge of office practices and procedures, filing, punctuation, grammar, spelling and word usage; and the ability to read and interpret written material, understand and follow oral and written instructions, make arithmetic computations and operate standard office machines and equipment.

Specialized Experience: Three (3) years responsible work experience in the preparation and/or processing of legal documents used in estate, probate, and guardianship proceedings which demonstrated knowledge of estates of decedents, descent of property, probate, wills, guardianship of minor and incompetents, and abandoned property and escheat.

One (1) year of the required three(3) years of specialized experience must have been at the fully competent level comparable to the Estate & Guardianship Clerk I level.

Substitutions Allowed:

Substitution of Education for General Clerical Experience:

(1) Successful completion of a one-year clerical or business curriculum, which included courses in basic English, arithmetic, general clerical procedures, and office machines, leading to a diploma, certificate, or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of general clerical experience.

(2) Successful completion of a two-year clerical or business curriculum which included courses in basic English, arithmetic, general clerical procedures and office machines, leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for two (2) years of the general clerical experience.

(3) Successful study at an accredited college or university may be substituted on the basis of one (1) academic year (30 semester hours or its equivalent in quarter credits or other units) of study for one (1) year of general clerical experience up to a maximum of two (2) years.

(4) Partial Completion of Clerical Education:

(a) Completion of half a school year of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for six (6) months of general clerical experience.

(b) Completion of one (1) school year (of a program of more than one year in length) of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for one (1) year of general clerical experience.

Substitution of Education for Specialized Experience:

(1) Successful completion of a paralegal (legal assistant) curriculum at an accredited community college, business school or other comparable institution above the high school level, may be substituted for one (1) year of specialized experience.

(2) Successful study at an accredited law school may be substituted for specialized experience on a year-for-year basis up to a maximum of two (2) years.

(3) Graduation from an accredited law school with a Juris Doctor degree may be substituted for three (3) years of specialized experience. Applicants possessing this educational qualification are deemed to have met all of the requirements for the Estate and Guardianship Specialist.

(4) Excess specialized experience may be substituted for general clerical experience on a year-for-year basis.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mail to the following address: Hawaii State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawaii 96813.

Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application.

If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.