Escrow Assistant

North American Title Company Lodi , CA 95240

Posted 2 months ago

ESCROW CLOSING ASSISTANT

Summary of Position:

Under general supervision and direction of an Escrow Officer or Escrow Manager, prepares escrow instructions, draws or directs the drawing of documents, requests issuance of title policies and the disbursement of funds, and otherwise assists Escrow Officer, escrow principals and/or their lenders. Reconciles escrow instructions with preliminary title report or title commitment. Provides related office support as required.

Principal Duties and Responsibilities:

  • Prepares or follows escrow instructions consistent with the requirements of the parties and obtains their approval. Estimates the amount of money required to close escrow and obtains buyers' and sellers' deposits.

  • Reviews preliminary title report or commitment to verify vesting and legal description.

  • Compares exceptions shown in title report or commitment with buyers', sellers' and lenders' instructions for possible liens or encumbrances not authorized in escrow or lender instructions.

  • Consults with Title Officer, Escrow Officer, lender and/or principals in reconciling discrepancies between instructions and title report or commitment, modifying escrow instructions or obtaining release of liens and other encumbrances as directed.

  • Orders beneficiary statements or demands, for insurance policies, deeds of trust, reconveyances and other documents. Prepares or directs the preparation of authorized documents, insuring proper execution and recording of same.

  • Prorates or directs the pro-ration of taxes, fire insurance, loan, brokers' commissions and other charges.

  • Requests the issuance of title policies or other evidence of title.

  • Escrow bookkeeping.

  • Works with title department to process orders.

  • Other duties and responsibilities as assigned by supervisor.

Education and Experience

Requirements:
  • Computer, e-mail, word processing knowledge and experience required.

  • Escrow experience required.

  • Real estate knowledge helpful.

  • Notary Public Commission helpful

  • Customer Service Skills

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Education and Experience Requirements: * One Year responsible Escrow Officer Experience (or two years general escrow experience). * Basic terminology and documents related to title and escrow. * Customer service techniques. * Organizational & Math Skills * Business writing skills and basic English grammar and spelling * Capable of processing standard sale, subdivision, loan only, exchange, and commercial escrows without assistance. * Identifying, obtaining, reading detail relevant to escrow. * Operating desktop computers and common software * Being productive, efficient and meeting deadlines in a high volume environment * Establishing and maintaining effective working relationships Additional Requirements: * Communicates and coordinates daily responsibilities with the Branch or Escrow Manager. * Determines appropriate priorities and work flow. * Manages time, appointments, and schedule in an efficient manner. * Effectively communicates in person and on the telephone with clients and customers. Answers customer questions and/or telephone calls concerning status of pending items in the escrow files. Takes proactive approach to providing status updates for Agents (i.e., closing status or information still required to close or title requirements that need to be addressed.) * Obtains demands/releases to clear title. * Takes terms and information needed to process escrow. * Draws instructions and supporting documents for signing. * Signs-up customers explaining our instructions and documents. * Audits and closes file when all funds and documents are received. * Disburses funds. * Writes escrow instructions consistent with the requirements of the parties and obtains their approval. * Estimates the amount of money required to close escrow and obtains buyers' and sellers' deposits. * Reviews commitment and/or preliminary title report to verify vesting and legal description. Compares exceptions shown in title report with buyers', sellers', and lenders' instructions for possible liens or encumbrances not authorized in escrow or lender instructions. * Reconciles discrepancies between instructions and title report with title officer and/or principals by modifying escrow instructions or assisting principals in obtaining releases of liens and other encumbrances. * Orders beneficiary statements or demands, fire insurance, loan interest, rents and other prorated items. * Directs and may participate in the preparation of settlement sheets showing detailed breakdown of escrow, title, loan, brokers' commissions and other changes. Requests the issuance of title policies or other evidence of title. * Trains, supervises, guides, and assigns and reviews the work of one or more escrow technicians, assistants, secretaries and/or receptionists. 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Attends client luncheons, dinners, realty board meetings and company tours, makes speeches and presents prepared educational programs to client and other interested groups. * Notarizes signatures as requested. * Prepares Account Servicing Setups, if applicable. * Knows Rate Manual and quotes accurate fees. * Other duties and responsibilities as assigned by supervisor. North American Title Company Lodi CA

Escrow Assistant

North American Title Company