Equipment Coordinator

Overview

SUMMARY

This position is responsible for assisting the Equipment Superintendent in planning, tracking, scheduling, and sourcing equipment maintenance and parts purchasing.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Understand, practice, and continually lead by example Doyon Associated's commitment to zero incident safety and environmental culture.

• Create equipment delivery priority lists with input from Superintendents.

• Coordinate equipment parts movements between and among fabrication facilities, freight haulers, client warehouse and lay down areas.

• Provide equipment status reports to project management and supervision.

• Work closely with Equipment Superintendent and Master Mechanic equipment needs.

• Accurately track equipment parts ordered and received.

• With input from project supervision and the Equipment Superintendent, create equipment readiness schedules detailed to piece of equipment. Manage and update the repair schedules on a weekly basis. Report status to project team.

• Negotiate repair costs and approve repair expenses up to an authorized limit; secure rental vehicles when required

• Manage Company's equipment database for tracking hours and scheduling maintenance.

• Align repair costs with potential warranty coverages.

• Locate and obtaining pricing, including freight, for potential sources of new equipment.

• Follow up on completed maintenance and repairs to ensure all service issues are resolved, vendor invoices are received, and repair/inspection documentation is obtained and filed

• Other duties as assigned.

Qualifications

JOB REQUIREMENTS

• Must have excellent working knowledge of pipeline construction equipment in Arctic conditions.

• Knowledge and ability to effectively work in a corporate purchase order system and equipment management software.

• Ability to accurately interpret equipment descriptions to ensure receipt of correct materials, equipment, and parts.

• Ability to work in a team environment, take directions from supervisor(s), high degree of attention to details, follow work rules, and adhere to established work schedules.

• Listens carefully and asks questions to understand views, concerns, and comments of others.

• Ability to proactively work in a high paced, deadline-oriented environment. Ability to set and achieve goals and meet deadlines.

• Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

SUPERVISORY RESPONSIBILITIES

• None.

EDUCATION and EXPERIENCE

• Minimum 5-10 years of experience in equipment maintenance and repair on North Slope Pipeline Construction Projects.

• High proficiency with Microsoft Office and equipment tracking software.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• The employee must occasionally lift and/or move up to 25+ pounds.

• Sit for extended amounts of time.

• Operate personal computer for extended periods.

• Work extended hours (scheduled and/or unscheduled, nights and/or weekends), occasionally, as needed or required to meet established deadlines.

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

REASONABLE ACCOMMODATION

It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The above is not intended to list all possible essential duties and responsibilities as they are subject to change. The employer reserves the right to revise or change this description. This job description does not constitute a written or implied contract of employment. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice. To perform this job successfully, an individual must perform each of the above essential duties and responsibilities and meet the physical demands.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Understand, practice, and continually lead by example Doyon Associated's commitment to zero incident safety and environmental culture.

• Create equipment delivery priority lists with input from Superintendents.

• Coordinate equipment parts movements between and among fabrication facilities, freight haulers, client warehouse and lay down areas.

• Provide equipment status reports to project management and supervision.

• Work closely with Equipment Superintendent and Master Mechanic equipment needs.

• Accurately track equipment parts ordered and received.

• With input from project supervision and the Equipment Superintendent, create equipment readiness schedules detailed to piece of equipment. Manage and update the repair schedules on a weekly basis. Report status to project team.

• Negotiate repair costs and approve repair expenses up to an authorized limit; secure rental vehicles when required

• Manage Company's equipment database for tracking hours and scheduling maintenance.

• Align repair costs with potential warranty coverages.

• Locate and obtaining pricing, including freight, for potential sources of new equipment.

• Follow up on completed maintenance and repairs to ensure all service issues are resolved, vendor invoices are received, and repair/inspection documentation is obtained and filed

• Other duties as assigned.

Qualifications

JOB REQUIREMENTS

• Must have excellent working knowledge of pipeline construction equipment in Arctic conditions.

• Knowledge and ability to effectively work in a corporate purchase order system and equipment management software.

• Ability to accurately interpret equipment descriptions to ensure receipt of correct materials, equipment, and parts.

• Ability to work in a team environment, take directions from supervisor(s), high degree of attention to details, follow work rules, and adhere to established work schedules.

• Listens carefully and asks questions to understand views, concerns, and comments of others.

• Ability to proactively work in a high paced, deadline-oriented environment. Ability to set and achieve goals and meet deadlines.

• Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

SUPERVISORY RESPONSIBILITIES

• None.

EDUCATION and EXPERIENCE

• Minimum 5-10 years of experience in equipment maintenance and repair on North Slope Pipeline Construction Projects.

• High proficiency with Microsoft Office and equipment tracking software.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• The employee must occasionally lift and/or move up to 25+ pounds.

• Sit for extended amounts of time.

• Operate personal computer for extended periods.

• Work extended hours (scheduled and/or unscheduled, nights and/or weekends), occasionally, as needed or required to meet established deadlines.

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

REASONABLE ACCOMMODATION

It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The above is not intended to list all possible essential duties and responsibilities as they are subject to change. The employer reserves the right to revise or change this description. This job description does not constitute a written or implied contract of employment. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice. To perform this job successfully, an individual must perform each of the above essential duties and responsibilities and meet the physical demands.