GENERAL DESCRIPTION / PRIMARY PURPOSE
The purpose of this position is to execute the dispatch and tracking of all containers, chassis and generator sets to and from the Gulfport Terminal. It provides the accountability for all fruit product inventory and all documentation necessary for sales to correctly invoice customers. The position also provides for accounting purposes and various daily, weekly and period reports.
MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION
Communicate with truck drivers while updating the computer system to reflect the movement of equipment and/or product in or out of the terminal.
Communicate with the sales office regarding changes needing to be made to the bills of lading (date, carrier, etc.).
Coordinate with sales office regarding special assignments to receive specific loads.
Prepare and distribute various daily, weekly, and period reports.
Maintains EIR files.
Rotates weekend duties with fellow employees.
Performs other duties as assigned.
JOB SPECIFIC COMPETENCIES (Knowledge, Skill And Experience Requirements)
2+ years administrative/clerical experience required
Excellent verbal and written communication skills
Knowledge of trucking and/or shipping procedures preferred
Strong computer skills
Ability to multi-task
Ability to work in a team environment
High level of motivation and ability to work with limited supervision
Ability to problem solve effectively
Ability to prioritize and meet deadlines
Self-starter, takes initiative, identifies and completes tasks
Ability to properly handle confidential information
Ability to work overtime, including varied work hours
Ability to work effectively with a wide variety of people
Has established skills to perform a range of day-to-day activities
Ability to understand how the assigned duties relate to others in the team and how the team integrates with others in the discipline
Ability to recognize and solve typical problems that can occur on own work area without supervisory approval; evaluates and selects solutions from established options
Has no supervisory responsibilities; manages own workload
Ability to impact own team through the quality of the services or information provided; follows standardized procedures and practices and receives regular but moderate supervision and guidance
Ability to use communication skills to exchange information
INTERNAL & EXTERNAL RELATIONS
Internal: Cargo, Quality, M&R, Sales and Traffic Departments
External: Other Dole divisions, trucking companies, brokers (customs and trucking), stevedoring company and union labor
EDUCATION AND CERTIFICATION
WORK HOUR REQUIREMENT