Equipment Administrator

The Heritage Group Indianapolis , IN 46218

Posted 2 months ago

Milestone Contractors has an opening in our Indianapolis area for an Equipment Administrator who will perform a variety of administrative functions in support of our Equipment Department. Qualified individuals will have a strong attention to detail, the ability to shift work activities with shifting priorities, the ability to work independently, and the ability to organize, sort and report on large amounts of data.

Essential Functions:

  • Processes equipment invoices

  • Accurately codes fuel invoices

  • Locates and sources equipment invoices and distributes

  • Distributes job specific invoices to correct receivers

  • Timecard assessment

  • Collects and distributes timecards on a timely basis

  • Communicates with payroll to ensure timecards are received and properly entered

  • Collects and enters equipment data

  • Collects and accurately enters mileage and equipment readings

  • Distributes equipment and fleet reports as needed

  • Collects location information and accurately enters in Equipment Locator on a timely basis

  • Performs administrative support for effective equipment department operation

  • Performs equipment setup and back up

  • Updates equipment Preventive Maintenance information

  • Builds equipment history data

  • Inputs service internal research on equipment

  • Communicates with co-workers and supervisors

  • Advises Shop Manager or Equipment Analyst of problems or potential problems

  • Collaborates with other equipment department personnel and other personnel

  • Builds effective working relationships throughout company and with vendors

  • Promotes and maintains safe work environment

  • Exhibits safe work behaviors; evaluates work area for hazards; eliminates or controls hazards

  • Wears all prescribed PPE

  • Participates in daily safety huddles and safety training; follows safe work plans

  • Reads and understands hazard signs, training materials, work plans, instruction manuals

Required Education and Experience/Abilities

  • HS Diploma, GED or equivalent work experience

  • Minimum of one year of experience doing detail-oriented clerical work and data entry

  • Ability to use a keyboard and perform data entry accurately (both numeric and alpha)

  • Ability to read for information and apply to a variety of situations

  • Ability to perform a variety of tasks, and change focus and priorities as situations warrant

  • Proficient in Microsoft Word and Excel

  • Ability to use Microsoft Access and or learn

  • Ability to learn other software programs as they are implemented

  • Must be detail oriented and organized

  • Ability to meet deadlines


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Heavy Equipment Technician

City Of Indianapolis And Marion County

Posted Today

VIEW JOBS 10/17/2019 12:00:00 AM 2020-01-15T00:00 Position Summary Position is responsible for providing maintenance on the City's heavy equipment in support of operating activities. Position Responsibilities Examines equipment and attachments for wear, breakage, and malfunctions of such assemblies as hoists, booming mechanism, final drive and power train, steering mechanisms, suspension, stabilizer systems, winches, chassis and framework. Employs specialized testing equipment to localize malfunctions. Dismantles such components as power transmission units, power controls and hoist shaft mechanisms to determine repair and replacement parts required. Disassembles and inspects gears, shafts and other moving parts to determine the need for adjustment and/or repair. Removes engines or defective parts. Reconditions and assembles such units as clutch, steering clutches, final drive, crawler assemblies, hydraulic systems, stabilizer assemblies and all mechanical auxiliary attachments on heavy equipment. Employs precision measuring devices and powered shop tools such as grinders, drills and welding torch. Test operates equipment to ensure correction of all deficiencies. Interprets and applies information contained in manufacturers manuals, lube orders, and other data pertinent to maintenance of vehicles and equipment. Demonstrates and instructs subordinates in inspection, maintenance and testing of equipment. Performs final inspection. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time. Qualifications High School Diploma or GED required. Must have a valid CDL operator's license with a Class "B" endorsement upon reporting for work or must obtain one with 180 days. Must have a working knowledge of equipment used for diesel engine and diesel engine component test analysis. Must have a thorough working knowledge of electrical, hydraulic and mechanical air systems for diesel engine and diesel engine components. Working ability to read and understand operating manuals, service manuals, and written instruction relative to job. Ability to operate and test all equipment that the incumbent is responsible for repairing. Ability to repair and perform work on any piece of rolling stock the City owns. Must have hand tools relevant to this type of repair work upon reporting to work. Ability to lift and carry up to 50 lbs. Ability to perform all of the following assignments: straight pulling, reaching over the shoulder, pushing, walking, standing, kneeling, etc. Ability for rapid mental muscular coordination simultaneously. Independent Judgment Actions are controlled by City and Departmental policies and procedures. Decisions may occur when determining the proper sequence of steps or when making minor variations from established methods. Work is reviewed on a spot check basis by a supervisor who is generally available. City Of Indianapolis And Marion County Indianapolis IN

Equipment Administrator

The Heritage Group