Equipment Administrator

The Heritage Group Indianapolis , IN 46218

Posted 2 months ago

Milestone Contractors has an opening in our Indianapolis area for an Equipment Administrator who will perform a variety of administrative functions in support of our Equipment Department. Qualified individuals will have a strong attention to detail, the ability to shift work activities with shifting priorities, the ability to work independently, and the ability to organize, sort and report on large amounts of data.

Essential Functions:

  • Processes equipment invoices

  • Accurately codes fuel invoices

  • Locates and sources equipment invoices and distributes

  • Distributes job specific invoices to correct receivers

  • Timecard assessment

  • Collects and distributes timecards on a timely basis

  • Communicates with payroll to ensure timecards are received and properly entered

  • Collects and enters equipment data

  • Collects and accurately enters mileage and equipment readings

  • Distributes equipment and fleet reports as needed

  • Collects location information and accurately enters in Equipment Locator on a timely basis

  • Performs administrative support for effective equipment department operation

  • Performs equipment setup and back up

  • Updates equipment Preventive Maintenance information

  • Builds equipment history data

  • Inputs service internal research on equipment

  • Communicates with co-workers and supervisors

  • Advises Shop Manager or Equipment Analyst of problems or potential problems

  • Collaborates with other equipment department personnel and other personnel

  • Builds effective working relationships throughout company and with vendors

  • Promotes and maintains safe work environment

  • Exhibits safe work behaviors; evaluates work area for hazards; eliminates or controls hazards

  • Wears all prescribed PPE

  • Participates in daily safety huddles and safety training; follows safe work plans

  • Reads and understands hazard signs, training materials, work plans, instruction manuals

Required Education and Experience/Abilities

  • HS Diploma, GED or equivalent work experience

  • Minimum of one year of experience doing detail-oriented clerical work and data entry

  • Ability to use a keyboard and perform data entry accurately (both numeric and alpha)

  • Ability to read for information and apply to a variety of situations

  • Ability to perform a variety of tasks, and change focus and priorities as situations warrant

  • Proficient in Microsoft Word and Excel

  • Ability to use Microsoft Access and or learn

  • Ability to learn other software programs as they are implemented

  • Must be detail oriented and organized

  • Ability to meet deadlines

EOE/M/F/Vets/Disabled


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Equipment Administrator

The Heritage Group