Environmental Health Administrative Support (Staff Assistant)

CAREER DESCRIPTION

Environmental Health Administrative Support

(Staff Assistant)

In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:

Effective June 28, 2024 - 4.25% increase

Effective June 27, 2025 - 4.00% increase

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

This recruitment is open to the public for a minimum of five (5) business days and will close on Thursday, March 21, 2024 at 11:59pm.

Qualified applicants are encouraged to apply immediately.

This recruitment will establish an Open eligible list which will be used to fill current vacancies and can be used to fill future Staff Assistant positions within the Health Care Agency. This recruitment may also be used to fill positions in a similar and/or lower classifications throughout the County of Orange.

THE AGENCY

The County of Orange, Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the leadership of the Agency Director, a dynamic executive team with an organizational structure comprised of five (5) service areas - Strategy and Special Projects, Behavioral Health Services, Correctional Health Services, Medical Health Services and Public Health Services - is committed to meeting the health needs of the diverse Orange County community.

ENVIRONMENTAL HEALTH DIVISION

Environmental Health Division (EH) is comprised of various programs aimed toward protecting the health and safety of Orange County residents and visitors from harmful conditions in the environment. Staff enforce laws and regulations and emphasize education to assist businesses with providing healthy and safe communities. Services include retail and wholesale food protection, foodborne illness investigations, public pool inspections, childhood lead exposure prevention, water quality, ocean water protection, solid waste facility oversight, hazardous materials surveillance and mitigation oversight, underground and aboveground storage tank oversight, body art facility and practitioner oversight, medical waste management inspections and a used oil recycling education program.

THE OPPORTUNITY

The Environmental Health Administrative Support provides support to the EH Division Support Manager in the areas of administration, budget, purchasing, finance, and accounting.

Duties and responsibilities for this position include, but are not limited to:

• Maintaining fixed and controlled assets inventory

• Reviewing/tracking/processing purchase requisitions

• Reviewing/coordinating travel requests

• Coordinating conference rooms

• Providing support with audio/visual equipment

• Coordinating special projects

• Conducting surveys on behalf of the Division

• Updating policies and Standard Operating Procedures

• Creating spreadsheets to track and present data related to the Division

• Preparing and delivering presentations and training to staff and stakeholders

• Other administrative tasks

DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES

The ideal candidate will have at least two (2) years of experience gathering, compiling, analyzing and presenting information verbally and in writing in the area related to Environmental Health (EH) Programs. Additionally, the ideal candidate will possess knowledge and experience in the following core competencies:

Technical Expertise | Experience

• Providing administrative support related to EH programs

• Compiling, analyzing, and reporting EH data

• Proficiency using Microsoft Excel, Word, PowerPoint, and Outlook

Interpersonal Skills | Communication

• Communicating, coordinating, collaborating, and interacting effectively with all organizational levels as well as outside agencies and the public

• Presenting ideas and complex material clearly, concisely, logically, and persuasively both in person and in writing

• Fostering and maintaining positive working relationships, working cooperatively in groups, and demonstrating leadership skills when appropriate

• Handling confidential and sensitive issues and information

Analyzing | Adaptability | Action & Results Focus

• Interpreting and applying policies and procedures

• Analytical abilities to problem solve and creatively seek alternative solutions

• Thinking logically, organize thoughts and work priorities to accomplish work efficiently within timelines

• Demonstrating initiative to address issues proactively, adapting to change and different processes quickly and positively while ensuring work is completed in timely manner

• Working under pressure in an environment with changing deadlines and competing priorities

• Independently keeping organized, detail-oriented, flexible, and dependable with minimal supervision

MINIMUM QUALIFICATIONS

Click here to learn more about the minimum qualifications for the Staff Assistant classification.

PHYSICAL AND MENTAL REQUIREMENTS

Physical Requirements

Vision sufficient to read standard text and a computer monitor; speak and hear well enough to communicate clearly and understandably to individuals and groups in person and over the telephone; body mobility to stand, sit, walk, stoop and bend routinely to perform daily tasks; manual dexterity sufficient to use hands, arms and shoulders to operate a keyboard, and utilize office equipment.

Mental Requirements

Mental stamina for problem solving and prioritizing multiple tasks.

RECRUITMENT PROCESS

Human Resource Services (HRS) will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer/Non Refer)

Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applications exhibiting qualifications as listed in the job bulletin will be referred to the next step.

Structured Oral Interview | SOI (Weighted 100%)

Candidates will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the candidate's qualifications for the job.

Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure.

Eligible List

Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

ADDITIONAL INFORMATION

Please see below for important information regarding COVID-19 related requirements.

Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details

EMAIL NOTIFICATION:

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS:

Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, please contact Liza Butler at 714-834-2069 or EButler@ochca.com.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.