Engineering Coordinator

Ferrara Candy Company Itasca , IL 60143

Posted 1 week ago

Job Posting Title

Engineering CoordinatorPosition Summary

SUMMARY:

Performs complex specialized function-related tasks within such areas of finance, purchasing, maintenance and engineering or for a specific project/business/technical unit. Responsible for providing confidential administrative support and analyzing plant data for the Factory Engineering Manager.

Arrangements for related team meetings and transcriptions of meeting minutes. Support SAP capital budgeting and purchasing process between Engineering, Finance, and Project Engineers. Examine the workflow process and make changes/recommendations where required.

OPERATIONAL TASKS:
1.Provides technical and financial support to the Factory Engineering Manager and the engineering department.
2.Update, track and retain departmental documentation such as the Contractor's safety documentation (GMP's and Hot work permits), Factory Emergency Action plan, end-of-month accruals for utilities and engineering hours, and NSAT.
3.Assist the Factory Engineering Manager in organizing, managing and retaining the departmental financial reports and documentation such as Monthly Capex reports, record "energy used" in the RS Energy Matrix program, supervises the CES contract for the factory's security camera system, and manage the reporting of the capital and expense budgets in SAP.
4.Plans and directs several small projects of minor complexity such as supervision and operation of the factory's security camera system and its employee computer access system.
5.Assists the engineers to help organize, implement and archive all required project paperwork including initial cost estimates, capital appropriation request, project turnover file, closing statement, and post project audit.
6.Utilizes SAP proficiently to manage the reporting of the capital and expense budgets, clears blocked and parked invoices from GR/IR report, tracks PO's that require invoicing or closing, records and requests payments for utility services, generates monthly Form 10 reports, creates Requisitions and PO's for approval, enters data to assist the engineers with the Asset management program.
7.Creates WBS (Assets) with SAP; creates Purchase Orders; monitor spending per project; maintains and submits spending reports to Glendale; performs accounting functions as they pertain to Capital projects (journal entries, "Small" project swaps, entry corrections); resolves problems relating to invoicing; creates and posts final fixed assets with SAP at the completion of the project; handles all transactions related to sale, transfer or disposal of fixed assets
8.Engineering/Maintenance duties: Orders Maintenance and Engineering supplies through SAP, P-Card and GLOBE EBP, Month-end reconciliation for all credit card purchases, assists Sr. Engineer with compiling information for FESOP reports throughout the year, does small projects as assigned for the Engineering department.
9.Assists other departments as necessary.
10. Track and assist in scheduling of department training program.
11. Coordinate engineering and maintenance travel, training & expense records
12. Participate / Coordinate weekly meetings, providing status reports on projects.
13. Weekly maintenance and reconciliation of capital detail spending reports.
14. Establish new SAP vendors, project and contract requirements.
15. Maintain Contractor Database (COL, GMP & Confidentially), Contractor Safety Handbook and conduct contractor safety overview training.
16. Helps with asset creation, identifies tagging, and completes budget for depreciation.
17. Run, develop, and analyze reports for capital, expense, utilities, training.
18. Analyze engineering/maintenance spending trends via reports from SAP/GLOBE.
19. Assist in the management of capital, extraordinary, parts, outside service and 3rd party maintenance budgets.
20. Develop customized reports and tracking methods to improve department / factory performance.
21. Assist in the KPI tool development for Engineering/Maintenance. Develop tracking methods and data extraction for KPI trending.
22. Training support for Project Systems (capital, extraordinary, and expense items).
23. Coordinate outside vendors and equipment specifications as required.
24. Obtain Quotes for projects as required
25. Assist with technical purchasing.
26. Resolve SAP invoice exceptions and weekly blocked aging report.
27. SAP asset allocation and management for all capital related projects.
28. Manage retirements, transfers, and idle assets.
29. Assist in other projects as assigned.

EXPERIENCE:

Minimum of five years of applicable experience in a technical or financial environment.

SKILLS:

  • Ability to independently establish, implement, monitor and supervise financial procedures for capital related projects

  • Excellent communication and organizational skills, particularly as they would apply to supervising technical and financial information

  • Good interpersonal skills and ability to work with and for a number of individuals while balancing priorities

  • Strong PC skills, particularly in database management, spreadsheet applications and GLOBE / SAP

  • Ability to create and edit basic spreadsheets as well as business graphics applications

  • Ability to handle confidential matters and information

COMPETENCIES:

  • Service Orientation
  • Wins the customer's trust in order to advise and direct him towards mutually attractive solutions; provides prompt and attentive service and goes the extra mile to satisfy client needs and expectations.
  • Results Focus
  • Shows a significant level of effort, persistence, and time commitment to achieve goals.
  • Proactive Cooperation - with internal and external partners is needed to develop and maintain an open environment where challenges and disagreements are viewed positively.
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Triage Development Coordinator

Medcor, Inc

Posted 2 days ago

VIEW JOBS 3/19/2019 12:00:00 AM 2019-06-17T00:00 Get a load of this; here at Medcor, we value your opinion. Crazy, right? You know what else? Our leadership team likes to recognize contributions and offer something called compliments. Turns out, people feel valued because of it. Now, combine that work environment with good pay, a bunch of great benefits, some perks like a strong focus on your health and wellness, and before you know it, you're working with colleagues who are pleasant and caring. It's not rocket science. It's Medcor. We sincerely hope this is the last job application you'll ever have to fill out. Here are the top five reasons why this job is different than any other you're looking for: * Medcor focuses on every advocate's personal well-being, through our Better Me Wellness program. How many corporate jobs around here give you that? You get things like: * Activities to engage employee interaction (BBQ's in the summer, contests, wellness walks), which helps create and maintain a fun and interactive corporate culture. You should enjoy your time at work. * Medcor believes and supports a fun and inviting atmosphere as part of our Better@Medcor program. Advocates complement each other, are happy at work, and there's even time for play. I know, crazy concept, huh? But it works! * Coffee! We have the best coffee machine around (makes lattes and cappuccino - Maybe this should be number 1). * Support and an open-door policy. We support you and work with you through all the challenging times. We believe in a work/life balance. We want good, healthy advocates who can, in turn, advocate for others and make this place a whole lot better. Medcor is looking to hire a Triage Development Coordinator to join our team. This can be a remote opportunity but may require some travel to McHenry, IL or Itasca, IL. This is a full-time position, with schedule being Monday through Friday. This full-time position is part of the Medcor Injury Triage Learning and Development Department, under the Triage Operations umbrella. The primary responsibility of the Triage Development Coordinator is to effectively provide training support, activities, and assist with auditing for triage call processing staff. Works with Triage leadership team in assessing training and re-training needs, develops training methods, and assists in the writing of standard operating guidelines and training documents to help call processing advocates develop or improve job-related skills. The Development Coordinator is a member of a small team and shall be cross-trained to the duties of other Coordinators as appropriate. A typical day in the life of a Triage Development Coordinator: * Co-develop, plan, organize, and facilitate training and development for existing staff within the standard operating guidelines, to include: * Prepare/setup training schedules. * Prepare/develop lesson plans, handouts, audiovisual materials, and checklists for existing staff. * Coordinate with subject matter experts regarding instructional design & content. * Prepare training materials and presentations. * Maintain training records. * Performance monitoring. * Work with the leadership team to evaluate staff for job suitability, based on communication, critical thinking, multi-tasking, documentation, and customer service skills. * Assist in identifying need for and implementation of Success Action Plans. * Delivers knowledge base acquired to both new and existing staff to assist them in learning process. * Facilitates learning through a variety of delivery methods including classroom instruction, virtual training and on-the-job coaching. * Evaluates training and retraining programs for effectiveness and recommends revisions. * Design and apply assessment tools to measure effectiveness. * Evaluate and make recommendation on training material and methodology. * Provide feedback from participants to leadership. * Track and report on training outcomes. * Develop and track metrics to identify coaching and re-training needs on either an individual or team level. * Support preparation of annual performance reviews. * Serve as a mentor and resource to assist the triage advocates to increase their knowledge in call processing skills. * Work with other departments to maintain consistency in processes and procedures. * Attend meetings at the request of the leadership team. * All other tasks or duties as assigned. You Must: * Have previous Injury Triage call processing experience. * Have previous classroom or virtual classroom training experience. * Be able to gather and analyze information skillfully (think through problems and apply strategies for solving them with minimal guidance). * Be able to display flexible thinking (open to change old thought processes). * Show creativity, judgment and logical problem solving skills. * Be able to prioritize and solve practical problems, dealing with a variety of concrete variables in situations where only limited standardization exists. * Have effective written, verbal and interpersonal communication skills with clients and co-workers. * Be able to answer questions asked in a clear manner, explaining the basis for actions and decisions. * Have knowledge of terminology specific to the company. * Be an engaging public speaker It's a Plus If: * You are able to travel to the McHenry/Itasca to meet training needs Benefits We don't just advocate for our clients and our patients; we also advocate for ourselves. Our benefits include paid time off, health and dental insurance, 401K with match, education reimbursement, and more. To learn more about Medcor's Culture click here. Medcor Philosophy Medcor embraces a set of simple, interconnected practices that everyone can tailor to their own life and work. To preserve our pioneering, entrepreneurial spirit, we impart our values through the ongoing Better@Medcor campaign: encouraging our advocates to make a conscious choice to practice our values, to celebrate and recognize each other via our peer recognition program, and to support one another during tough times. Medcor is a tobacco free and smoke free workplace! EOE/M/F/Vet/Disability * mwo* Medcor, Inc Itasca IL

Engineering Coordinator

Ferrara Candy Company