Engineering Administrative Assistant

Seeking an Engineering Adminsitrator for Toyota's E&F group

Description:

Engineering Admin Assistant to work with Environmental and Facilities group

Manage multiple executive schedules.

Coordinate complex domestic and international travel arrangements - including meetings, logistics and travel (flights, lodging, ground transportation, necessary conference registrations)

Use sound judgement and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues.

Process and manage time-sensitive and/or confidential tasks including actions, reports, events, dinners/conferences, with discretion and accuracy

Establish a positive, respectful, and trusting relationship with executives and their direct reports/departments

Promote company culture, decisions, and policies

Provide informational assistance and direct team members to reference policies, websites, IT resources

Process expense reports for multiple executives (confirming receipts, amounts, accuracy of charges)

Perform daily clerical duties such as mail distribution, office supply ordering, business card ordering, etc.

Provide IT Support and/or input IT tickets on behalf of executives

Manage office space and maintain current seating chart of executive area

Provide support as needed for other team members in relation to executives' needs/goals/calendar

Provide support for on/off-site department events/functions/conferences including scheduling, catering, travel, etc. (general coordination of event(s))

Perform work that is varied and generally administrative and/or project-oriented.

Network extensively with many of the company's executive administrative assistants

Provide after-hours support in the event of travel emergencies.

Skills:

Engineering administration, executive administrative, microsoft office suite, Project coordination, budget planning, event planning, oracle, Inventory, Administrative support, Data entry

Additional Skills & Qualifications:

1+ years experience in an admin role within an engineering department

High capability of managing dynamic and challenging schedules for executives.

Ability to effectively communicate in person and via email with project team, general contractors, vendors, purchasing groups, etc.

Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Project.

Previous experience in event planning.

Knowledge and experience in the annual budgeting process.

Nice to Have:

Associates degree in business or related field

Oracle PeopleSoft and SAP Ariba

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.