Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

This is a re-advertisement for JC-423171. If you have previously applied, your application is still on file.

The County/State Liaison Office (C/SLO) is recruiting to fill one (1) Emergency Services Coordinator position located in Sacramento.

Under the general supervision of the Program Manager II, Emergency Management Program (EMAN) the incumbent performs complex and sensitive emergency evaluation, consultation, coordination, development, and preparedness for emergency responses. The incumbent is responsible for designing, facilitating, and providing Standardized Emergency Management System (SEMS) and Incident Command System (ICS) training to Executive Staff and CDFA employees. The incumbent researches currently published training standards and materials for ICS and identifies gaps in the CDFA emergency management training curriculum. The incumbent provides Duty Officer training, interface with necessary agencies representing emergency operations and training, updates to Cal OES plans related to the California Emergency Support Function 11 (CA ESF 11), respond to emergencies and disasters at the State Operations Center (SOC), and represents CDFA in the field with county and federal counterparts. During and after emergencies and disasters, leads the cost recovery effort for submittal to the Federal Emergency Management Agency (FEMA) for reimbursement.

Duties include but are not limited to:

• Perform complex and sensitive emergency evaluation, consultation, coordination, development, and preparedness for emergency response.

• Responsible for designing, developing, facilitating, and providing online and in-person SEMS and ICS training to the Executive and CDFA staff including but not limited to making recommendations about identified gaps in the CDFA Emergency Management Program (EMAN) training curriculum.

• Consult with various groups, including but not limited to government, non-profit organizations, agencies, academic experts, industry stakeholders, and other appropriate groups to develop training and emergency plans as needed.

• Attend and participate in the Cal OES Animals in Disaster Plan meetings, Statewide Emergency Planning Committee meetings, other external meetings, and conference calls to relay information to EMAN stakeholders and CDFA management, and update policy, procedures, and training curriculum as required.

• Develop and prepare materials and visual media as needed to enhance the training curriculum.

• Assist with the development of the Emergency Preparedness and Response Section documents related to animal care as needed to incorporate into EMAN procedures.

• Develop and maintain the EMAN Document Retention Schedule and Resource Library.

• Prepare clear, concise, and comprehensive written documents and reports independently according to Departmental standards.

• Respond immediately to emergencies/disasters by reporting to the SOC and representing CDFA in the field with county and federal counterparts.

• During and after emergencies/disasters, lead the cost recovery efforts for CDFA by actively participating in gathering and compiling documentation for submittal to FEMA for reimbursement. This includes compiling and processing daily timesheets, travel claims, reimbursable equipment costs, and contract documents of those performing reimbursable activities related to emergencies/disasters.

• Coordinate with Cal OES Disaster Recovery Unit and FEMA to submit CDFA's Request for Reimbursement.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement.

Working Conditions

The duties of this position are mostly conducted indoors in an office building. The office is accessible through an entrance from the street, lobby, and hallway. An elevator and a stairway provide access to the fourth floor of the building and restrooms are accessible in the hallway next to the work area.

The incumbent's workspace is a cubicle, in close proximity to other staff. The cubicle is equipped with lighting, modular-type furniture (work surfaces, file drawers, and cabinets), a docking station, and a mouse and computer monitor. The employee will be provided with a cellphone and charger, a laptop with various Windows-based programs including email, and internet. Indoor activities include standard office equipment such as a copier, calculator, fax, printer, and access to office supplies.

The incumbent may occasionally be required to work outside under difficult conditions and will be provided with adequate personal protective equipment when working in a non-standard office environment. Incumbent may encounter confrontational, unfriendly, or irate individuals, exposure to heavy machinery, high levels of noise, and steep and uneven terrain. Incumbent may be required to stand for extended periods of time and be exposed to potential allergens.

The incumbent may travel by way of a vehicle or other modes of transportation to various California locations on short notice for extended periods of time (including nights, weekends, and holidays) for meetings, training, and events as well as during the activation of an emergency. A valid driver's license is required.

During emergency response periods, duties may require working long shifts beyond the normal work hours that will require overtime. Must be able to respond to an assignment on short notice in the event of an emergency/disaster.

Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-437694

Position #(s):

014-054-4926-001

Working Title:

Emergency Services Coordinator

Classification:

EMERGENCY SERVICES COORDINATOR, OFFICE OF EMERGENCY SERVICES

$5,102.00 - $6,496.00 A

$6,153.00 - $7,840.00 B

of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

The County/State Liaison Office (C/SLO), under the Executive Office, provides a communication link between the California Department of Food and Agriculture (CDFA) and the County Agricultural Commissioners and Sealers Association to ensure the uniform application of programs mandated by relevant regulations and works cooperatively on issues of mutual interest, including but not limited to: emerging threats and challenges affecting agriculture, environmental issues, program delivery, natural disaster status and needs, cooperative agreements, and budget issues. The C/SLO oversees the administration of qualification exams and issues licenses to successful candidates for Agricultural Commissioner, Sealer of Weights and Measures, and subordinate classifications. This licensing process is required by State statute and is in place to ensure effective and equitable interaction between county staff, regulated industries, and the public.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/5/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture

Attn: Human Resource Branch JC-437694

1220 N Street, Room 242

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture

Human Resource Branch JC-437694

1220 N Street, Room 242

Sacramento, CA 95814

ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-437694

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• Other - References

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience and knowledge of Standardized Emergency Management System (SEMS) and/or Incident Command System (ICS);

• Excellent analytical and problem-solving skills;

• Approachable and enjoy working with all levels of the department and varied personalities to accomplish goals;

• Experience and knowledge of cost recovery or cost reimbursement, especially related to Cal OES and FEMA reimbursement;

• Experience and knowledge of designing, facilitating, and providing training;

• Ability to draft and revise policies or emergency plans.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:

Antonio Romo

(916) 403-6771

antonio.romo@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Office of Civil Rights

(916) 654-1005

Civil_Rights@cdfa.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.