Emergency Manager

Summary

Butte County is looking for an experienced and enthusiastic individual who, under limited supervision, will plan, organize, and manage the County Emergency Management Program. This individual will direct County emergency and disaster related efforts related to planning, response, recovery, and mitigation; develop and administer County's Emergency Management plan; manage training, outreach and reporting activities; manage grants; and provide strategic and operational oversight to the County's response to disasters and national security emergencies.

FLSA: Exempt

Under administrative direction, plans, organizes, and manages the County Emergency Management Program; directs County emergency and disaster related efforts related to planning, response, recovery, and mitigation; develop and administer County's Emergency Management plan; manage training, outreach and reporting activities; manage grants; provide strategic and operational oversight to the County's response to disasters and national security emergencies.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the

Chief Administrative Officer or designee. Exercises direct supervision over professional, technical, and administrative staff.

CLASS CHARACTERISTICS

This single incumbent management level classification functions independently and is expected to possess comprehensive knowledge of all emergency and disaster related activities.

Essential Job Functions

EXAMPLES OF TYPICAL JOB FUNCTIONS

Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Directs and manages the operations of the Emergency Services Division; direct County with emergency planning and development plans; ensure a constant state of disaster readiness.

• Develops and analyzes emergency service and disaster preparedness program objectives and priorities consistent with established goals approved by the Board of Supervisors and County Administrator; develop strategies to integrate and focus various approaches to achieve program objectives.

• Develops, prepares and maintains the County's Emergency Management Plan and supporting documentation such as incident specific plans, Emergency Operations Center (EOC) Activation procedures and call out lists.

• Works closely with other county departments and a variety of outside agencies and organizations to develop and update the Emergency Management Plan.

• Directs and coordinates regional and statewide policy interpretation; recommends solutions to technical problems, and required actions; makes final decision on technical interpretations.

• Monitors and analyzes trends in emergency management issues, and recommends operational and policy improvements; reviews legislation and legislative changes to assure that the County is in compliance with federal and state laws and regulations.

• Assures the county meets eligibility requirements for federal, state and county reimbursement programs; recommends changes as appropriate.

• Oversees the preparation of FEMA/CalOES disaster response claims.

• Develops and conducts emergency exercises and prepares required FEMA After-Action Reports.

• Coordinates planning, training and exercises with other departments and outside agencies; develops and implements training programs for internal and external organizations and the public, response and recovery; develops and conducts emergency exercises to train and test County staff; develops curriculum and materials to meet community needs for emergency preparedness and response training.

• Manages special management projects assigned by the CAO and the Board of Supervisors.

• Represents Butte County in all emergency response matters; attends and facilitates a variety of meetings; communicates policies and procedures of Butte County.

• Responds to questions and concerns from the Board of Supervisors, department heads and public; resolves conflicts between the county and outside agencies.

• Coordinates with fire departments, law enforcement agencies and Hazmat agencies involving major incidents, such as coordinating shelter and evacuation plans and procedures; notifies CAO and the Board of Supervisors of emergency and initiates declarations.

• Maintains the readiness of the County's EOC at all times; sets up activates and serves as manager of the EOC for actual emergencies, acting as a technical resource throughout the emergency; acquires, develops, and implements emergency plans.

• Performs grant writing, monitoring, administration and reporting.

• Directs the daily activities of staff through appropriate delegation, managerial support and work supervision.

• Guides and manages assigned staff; provides coaching, counseling and assistance on professional responsibilities and technical skills; prioritizes and assigns tasks; develops staff skills and conducts performance evaluations; identifies training needs and provides for staff training; participate in hiring process and make recommendations regarding filling assigned positions.

• Performs other related duties as assigned.

Minimum Qualifications

Knowledge of:

• Emergency services, program planning and development.

• Principles of public health, hospital, public works, law enforcement and fire operations.

• California Office of Emergency Services (CalOES), Federal Emergency Management Agency, (FEMA), California Department of Water Resources (DWR), Search and Rescue (SAR) and Urban Search and Rescue (USAR) regulations and operations.

• Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS).

• Applicable federal, state, and local laws, statutes, rules, ordinances, codes, regulations and County policies and procedures.

• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.

• Principles and practices of management necessary to assist with planning, analyzing, developing, evaluating and directing the diverse and complex activities of County government.

• Principles and practices of budget development and administration, public funding and State and federal reimbursement processes.

• Methods and techniques of developing and presenting technical documentation and training materials.

• Administrative principles and practices including the preparation of policies and procedures.

• File and records management principles.

• Radio operations, maintenance, and licensure requirements.

• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To:

• Supervise staff, delegate tasks and authority, and coach to improve staff performance.

• Read, understand, interpret and apply relevant city, county, state and federal statutes, rules, ordinances, codes and regulations.

• Train and facilitate others in policies and procedures related to the work.

• Assess and prioritize multiple tasks, projects and demands.

• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

• Analyze, identify and recommend solutions to problems.

• Establish and maintain effective working relations with co-workers, other County employees and representatives from other city, county, state and Federal agencies.

• Prepare grants and other technical writing.

• Plan, direct and review the work of others on a project or day-to-day basis.

• Safely operating various motor vehicles during emergency, high-risk situations.

• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective staff reports.

• Effectively represent the department and County in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals.

• Understand, interpret, and apply all pertinent laws, regulations, codes, and ordinances and County policies and procedures relevant to work performed.

• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

• Effectively use computer systems, software applications relevant to work performed and modern business equipment to perform a variety of work tasks.

• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor's degree in emergency management, public administration or a related field; and

Four (4) years professional experience planning, managing or organizing for disaster, mitigation efforts or emergencies in an office of emergency services or in a police, fire protection, emergency medical or other related field.

Certifications and Licenses:

• Must possess a valid US driver's license upon date of application. Must obtain California driver's license following hire date per California DMV regulations.

• Completion of state and federal courses in disaster preparedness, response and recovery (Incident Command Systems, Standardized Emergency Management Services, National Incident Management Systems)

Environmental Factors and Conditions/Physical Requirements

PHYSICAL DEMANDS

When working in an office environment:

• Mobility to work in a standard office setting and use standard office equipment, including a computer; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 25 pounds.

• Vision to read printed materials and a computer screen.

• Hearing and speech to communicate in person and over the telephone.

• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

When working in a field environment:

• Mobility to work in changing environmental conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, and to operate a motor vehicle and visit various sites throughout the County.

• May be exposed to dangerous situations, extreme weather, physical harm and infectious diseases.

WORKING CONDITIONS

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

• Also includes field work with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes.

• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing County policies and procedures.

• May require unusual or prolonged work hours during emergencies or disasters and during training programs or emergency preparedness exercises.

EQUIPMENT AND TOOLS UTILIZED

• Standard equipment includes motor vehicle, personal computer and standard office equipment.

• Specialized equipment includes public service radios and personal protective equipment.

Disaster Service Worker

All Butte County employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.