Emergency Management Specialist (Lms Administrator)

THE POSITION

Do you have experience working in an emergency management training and exercise program? Do you have experience with the administrative side of a learning management system (LMS)? Then we would love to have your expertise in our program!

DESCRIPTION OF WORK

In this position, you will serve as the agency administrator for and manage the learning management system (LMS) to disseminate, track, and share training for the Commonwealth Emergency Management community. Additionally, you will provide support for the LMS to stakeholders in need of assistance, such as password resets, account setup, and sub-administrator training courses. An additional core duty includes assisting with the running of the Emergency Management Certification Program and serving as its primary alternate lead.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment

• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.

• Free Secure On-Site Parking

• In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.

• Telework: You may have the opportunity to work from home (telework) part-time up to 3 days a week upon successful completion of a training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will receive the minimum starting salary listed on this posting. The starting salary is non-negotiable.

• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Successful completion of the Emergency Management Trainee program (commonwealth title); or

• Two years of professional experience in the development, coordination, or promotion of emergency management programs such as disaster relief, public safety, flood mitigation and resiliency, and emergency management in government, industry, education, or the military; and a bachelor's degree; or

• An equivalent combination of experience and training that includes one year of professional experience in the development, coordination, or promotion of emergency management programs such as disaster relief, public safety, flood mitigation and resiliency, and emergency management in government, industry, education, or the military.

Special Requirements:

• This position requires possession of a valid Class C driver's license.

• All positions require certification in the following courses from the Federal Emergency Management Agency (FEMA) Emergency Management Institute, within six months of hire:

• IS-100.C: Introduction to the Incident Command System

• IS-700.B: An Introduction to the National Incident Management System

• IS-800.D: National Response Framework, An Introduction

• IS-2200: Basic Emergency Operations Center Functions

Other Requirements:

• PA residency requirement is currently waived for this title.

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

• Failure to comply with the above application requirements will eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

• Your score is valid for this specific posting only.

• You must provide complete and accurate information or:

• your score may be lower than deserved.

• you may be disqualified.

You may only apply/test once for this posting.Your results will be provided via email.

Learn more about our Total Rewards by watching this short video!

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.

01

Necessary Special Requirement- Do you possess a valid driver's license which is not under suspension?

• Yes

• No

02

If you answered yes to the above question, please provide your driver's license number and expiration date. If you answered no, type N/A in the text box below.

03

Have you completed the Commonwealth of Pennsylvania's Emergency Management Trainee program?

• Yes

• No

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How many years of full-time professional experience in the development, coordination, or promotion of emergency management programs such as disaster relief, public safety, flood mitigation and resiliency, and emergency management in government, industry, education, or the military do you possess?

• 2 years or more

• 1 but less than 2 years

• None of the above

06

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

07

How much graduate coursework have you completed in earth sciences, planning, emergency management, risk management, law enforcement, homeland security, emergency and/or crisis management, disaster preparedness, disaster management, public safety management or administration, fire science technology, fire protection engineering, hazardous materials response, or emergency medical services administration?

If you are claiming credits/degree, you must upload a copy of your transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted.

If you answer "yes" to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3 and click on Other Information.

• 30 credits or more

• Less than 30 credits

• None

08

CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to our FAQ page.

• Yes

09

WORK BEHAVIOR 1 - TRAINING

Develops or conducts emergency management training courses at state, regional task force, county, and municipal levels in response to program requirements and identified needs.

Levels of Performance

Select the Level of Performance that best describes your claim.

• a. I have experience DEVELOPING emergency management training courses.
• b. I have experience CONDUCTING emergency management training courses that SOMEONE ELSE developed.
• c. I have experience DEVELOPING OR CONDUCTING training courses on topics OTHER THAN emergency management.
• d. I have successfully completed college-level coursework related to public speaking or adult learning.
• e. I have NO experience or education related to this work behavior.

10

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.

• The duties you performed related to developing or conducting training courses.

• The topics of the training you developed or conducted.

11

CS-EDUCATION If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University

• Course Title

• Credits/Clock Hours

12

WORK BEHAVIOR 2 - TECHNICAL ASSISTANCE

Provides technical assistance to county and state agency partners as they develop emergency management training and exercises and ensure state and federal requirements are met.

Levels of Performance

Select the Level of Performance that best describes your claim.

• a. I have experience providing technical assistance to others on emergency management training and exercise.
• b. I have experience providing technical assistance to others on emergency management programs OTHER THAN training and exercise.
• c. I have successfully completed college-level coursework related to public relations, communications, or emergency management.
• d. I have NO experience or education related to this work behavior.

13

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.

• The duties you performed related to providing technical assistance.

• The topic of the technical assistance.

• To whom you provided technical assistance.

14

CS-EDUCATION If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University

• Course Title

• Credits/Clock Hours

15

WORK BEHAVIOR 3 - PROGRAM MANAGEMENT

Administers the training and exercise program; analyzes After Action Reports (AAR) and stakeholder preparedness reports to evaluate program effectiveness and provide recommendations for improvement; and identifies goals and objectives for plans and training and exercises for the upcoming year.

Levels of Performance

Select the Level of Performance that best describes your claim.

• a. I have experience ADMINISTERING an emergency management program; ANALYZING AARs to evaluate effectiveness and provide recommendations; AND IDENTIFYING goals and objectives for the upcoming year.
• b. I have experience ANALYZING emergency management program AARs to evaluate effectiveness and provide recommendations OR IDENTIFYING goals and objectives for the upcoming year.
• c. I have experience ADMINISTERING an emergency management program.
• d. I have successfully completed college-level coursework related to program management or program planning and implementation.
• e. I have NO experience or education related to this work behavior.

16

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

• The name(s) of the employer(s) where you gained this experience.

• The duties you performed related to administering an emergency management program.

• The duties you performed related to analyzing AARs or identifying goals and objectives for the upcoming year.

17

CS-EDUCATION If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

• College/University

• Course Title

• Credits/Clock Hours

Required Question

Agency Commonwealth of Pennsylvania

Address 613 North Street

Harrisburg, Pennsylvania, 17120

Website http://www.employment.pa.gov