Elementary School Principal's Secretary

"Job Title: Secretary to PrincipalExemption Status/Test: NonexemptReports to: PrincipalDate Revised: September - 2024Dept./School: Elementary CampusGrades Serves: 2nd and 3rdPrimary Purpose:Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.Qualifications:Education/Certification:High school diploma or GED

Special Knowledge/Skills:Proficient keyboarding and file maintenance skillsAbility to use software to develop spreadsheets, and databases, and do word processingAbility to maintain accurate and auditable recordsKnowledge of basic accounting principlesAbility to follow verbal and written instructionsAbility to perform a variety of tasks often changing assignments on short noticeEffective organizational, communication, and interpersonal skills

Experience:2 years of secretarial experience (preferred)Major Responsibilities and Duties:Records, Reports, and CorrespondencePrepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit it to the central office according to established procedures and deadlines.Maintain campus calendar of events.Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and PhonesReceive incoming calls, take reliable messages, and route to appropriate staff.Assist students, teachers, and parents as needed.Schedule meetings and appointments and maintain a calendar for the principal.Accounting and InventoryPrepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive store, and issue supplies and equipment.Maintain inventory of fixed assets, equipment, and supplies.OtherAssist with planning, preparation, and setup of faculty meetings and campus activities.Sort, distribute, or deliver mail and other documents.Administer medication to students, check temperatures, and notify parents of student illness in the nurse's absence.Maintain confidentiality.Supervisory Responsibilities:NoneMental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of a mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stress