Public School Of North Carolina Roxboro , NC 27701
Posted 2 months ago
Job title
Elementary Office Support (Data Manager & Bookkeeper)
Reports to
Principal
Terms of Employment
Salaried
Salary
State Salary Schedule Grade 59
FLSA Status
Non-Exempt
Duties and Responsibilities
Bookkeeper Duties
Assures that all school funds are properly received and disbursed while maintaining accurate records
Prepares and maintains monthly payrolls for all school employees
Maintains a daily attendance record for all employees
Secures and assigns substitutes and maintains proper records for payroll
Verifies leave balances annually
Maintains financial records and accepts responsibility for state, local, federal and other allotments
Ensures expenditures do not exceed the school allotments
Generates requisitions and purchases orders; maintains inventory of supplies
Verifies invoices against purchase orders
Data Manager Duties
Utilizes the computerized student information management system to maintain database on student enrollment to include student's demographic data, emergency medical information and school records
Prepares and maintains a database of daily student attendance, absences and tardiness
Prepares attendance reports and reconciles manual and computer reports monthly
Prepares and establishes master schedules which show courses, classrooms, time periods, teachers, and other relevant information; runs student schedules and inputs changes and corrections
Performs advanced scheduling which includes assisting administrators in the scheduling process, identifying and resolving scheduling conflicts
Responsible for identifying errors and reconciliation of required state information
Prepares and distributes academic related reports
Prepares and maintains records of exceptional students being served
Prepares and maintains computer testing records of students and prepares files/reports to be used in the school accountability
Troubleshoots and provides technical support for the student information system within the school
Serves on various school related committees, attends meetings and participates in other activities of such groups as appropriate
Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on use of the student information management system
Performs other duties and responsibilities as assigned by supervisor
Other Duties
Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required
Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students
Greets visitors, parents, volunteers, etc. and directs them to their intended destinations
Completes forms, permits, reports, notices, or form letters with designated or routine information as needed
Distributes intra-office and general delivery mail
Serves as a liaison between employees and payroll specialists to help answer payroll related questions
Qualifications
Associate's Degree Preferred
Graduation from high school and at least 3 years of experience in an automated office or systems environment or
Any equivalent combination of training and experience which provides the required knowledge, skills and abilities
Physical Requirements
Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
Must be able to:
spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job
written, oral or diagrammatic form
effectively and efficiently
Approved by:
Personnel Office
Reviewed:
3.2019
Public School Of North Carolina