Elections/Annexation Specialist II - City Clerks Office

ABOUT THIS POSITION

The City of Phoenix strives to be an employer of choice. With more than 14,000 employees working across 35 departments, the City of Phoenix offers opportunities for career growth and advancement. It is emerging in the new economy with strengths in high technology, manufacturing, bioscience research, and advanced business services.

The City Clerk Department is seeking a dedicated professional to join their team as an Elections/Annexation Specialist II.

This position works in the Elections Division of the City Clerk Department.

Responsibilities include:

• Providing effective support to voters, candidates, and committees for nomination, petition, and campaign finance filings.

• Monitor the functionality of the Petition Check and Campaign Finance database applications.

• Update Election website.

• Prepare legal advertising ads.

• Supervise Elections Annexation Specialists assigned to Early Voting and manage the Election Voter Hotline.

• Perform campaign finance and early voting functions.

• Assist in the testing and verification of system changes and enhancements.

• Review administrative functions and prepare reports from Campaign Finance and Voter Information Systems.

• Review and maintain office and system procedures.

• Forecast, recruit, and train Elections Board Workers.

• Assist as primary backup to operate Early Voting equipment.

• Provide superior customer service to internal and external customers.

• Maintains regular and reliable attendance.

The incumbent will assist in all phases of elections, including preparing reports, processing documents, reviewing, and revising procedures, and providing training, direction, and supervision of election workers. The incumbent will also assist in the preparation of budget estimates for assigned functions and monitor expenditures to remain within budget. This position requires the ability to interact with the public voting in-person, explain legal processes and requirements, and produce written documents using proper grammar and punctuation.

IDEAL CANDIDATE

• Ability to maintain and query computer database applications.

• Ability to communicate and work with elected officials.

• Ability to multitask.

• Ability to train, organize, assign, and direct the work of others.

• Ability to work in a team environment and independently.

• Ability to interpret elections and campaign finance legislative bills.

• Strong time management, communication, and organizational skills.

• Proficiency in computer programs such as Microsoft Office.

• Advanced written and oral communication skills to make training presentations for large groups explaining complex technical problems to various types of audiences.

SALARY

Pay Range: $57,179.20 - 102,668.80 annually.

Hiring Range: $57,179.20 - 63,044.80 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.

• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information.

• 401(a) and 457 plans with employer contributions.

• Choice of generous medical HMO, PPO, or HSA/HDHP plans.

• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.

• Wellness incentive of up to $720 annually.

• Dental, vision, and life insurance options.

• Employer paid long-term disability.

• Free Bus/light rail pass.

• Tuition reimbursement program up to $6,500 per year.

• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.

• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.

• Federal Student Loan Forgiveness offered through Savi.

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• Three years of experience in elections, title examination, and real property management work at the level of Elections/Annexation Specialist I,

• supplemented by courses in business law.

• Other combinations of experience and education that meet the minimum requirements may be substituted.

• The City job description can be found here.

• All finalists for positions are subject to a criminal background check applicable to the department or position.

• For information regarding pre-screening and driving positions, click here.

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Experience applying campaign finance regulations.

• Experience interpreting and applying legal requirements.

• Experience in elections, including early voting.

• Experience in record keeping and data retrieval.

• Experience developing procedures and manuals.

• Experience supervising interns, volunteers & clerical staff.

• Bilingual in Spanish.

RECRUITMENT DATES

Recruitment closes May 1, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.

• If you are in need of computer resources, click here for free options.

• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.

• Explore other Employment Opportunities with the City of Phoenix.

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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.

REFERENCE

Elections/Annexation Spec II, JC:11980, ID# 53933, 04/17/24, USM, DB, Benefits:007.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.