Elections Specialist - Absentee Apex Supervisor (Mobility Assignment - Internal HC Applicants Only)

Description

Hennepin County's Elections department is seeking a temporary Absentee APEX Supervisor - Elections Specialist to join the absentee voting team for three months during the 2024 election season. This position will supervise seasonal staff performing essential administrative tasks to administer secure and transparent absentee voting in Hennepin County. Prior experience in elections is not required for this role. The Elections department is responsible for the administration and supervision of all federal, state, and local elections in the county and 800,000 registered voters.

Location and hours:

This position is located at the 625 Building at 625 4th Avenue South, Minneapolis, MN 55415. Work hours will be Monday through Friday, between 8 a.m. to 4:30 p.m. and are subject to change based on business need.

About the position type:

This is a temporary, benefit earning mobility assignment. You must be a current regular or probationary employee of Hennepin County to apply for this mobility assignment. Note: Limited duration employees are not eligible.

This position is a job mobility assignment, with participation from August 25, 2024 through November 15, 2024. A mobility assignment is a voluntary job change to a different department that is filled by a regular or probationary employee to carry out the duties of the same or a different job class. Hennepin County mobility assignments allow employees to develop a particular expertise and prepare for promotional opportunities as well as facilitate, support, and accelerate knowledge transfer across departments. Job mobility assignments are temporary; employees typically return to their original department at the conclusion of their mobility assignment.

The hiring department may opt to include all employees in lower/higher pay ranges.

Supervisor approval is required. Please indicate within the supplemental questions following if there are restrictions to the duration for which you would be available for this work.

This position is internally classified as an Administrative Assistant.

Click here to view the job classification specification.

In this position, you will:

• Supervise a team of 15-25 absentee mail seasonal staff.

• Approve time and expense reports in APEX.

• Manage time off and absenteeism.

• Maintain absentee mail team daily workflow and schedule.

• Other duties as assigned.

Need to have:

• One of the following:

• Four or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs, policies, and/or budgets.

• Bachelor's degree or higher in political science, public administration, business administration, or other field appropriate to the position.

Nice to have:

• Experience:

• As a lead worker or supervisor.

• Approving Hennepin County employee timecards in APEX.

• Creating expense reports in Hennepin County APEX.

• Managing confidential files and information.

Knowledge of diversity and inclusion strategies with a focus on disparities reduction.Demonstrated skill using Microsoft Office suite.Effective interpersonal, written, and verbal communication skills.Ability to adapt to changing priorities, demands, and timelines.

About the department:

Hennepin County Elections works with partners at the federal, state, and local level to provide voting services to over one million eligible county residents in over 400 polling places throughout the county. Program areas include voter registration, absentee voting, voter education and engagement, local election clerk training, voting technology, election day operations, results reporting and certification, recounts and audits, candidate filing, campaign finance reporting, violation investigations, and elections data stewardship.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as employee).

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience.

Final candidates may be required to complete a background check.

If you have any questions, please contact:

Roberta Arpinar

Roberta.Arpinar@hennepin.us

hcpromo

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work

• Public service

• Competitive pay

• Work-life balance

• Generous benefits

• Opportunities to grow

• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

Are you a current regular or probationary employee of Hennepin County? Note: Limited duration employees are not eligible.

• Yes

• No

02

This position is a job mobility assignment, with participation from August 25, 2024, through November 15, 2024. Job mobility assignments are temporary; employees typically return to their original department at the conclusion of their mobility assignment.

This position is located at the 625 Building at 625 4th Avenue South, Minneapolis, MN 55415.

Work hours will be Monday through Friday, between 8 a.m. to 4:30 p.m. and are subject to change based on business need.

Are you willing and able to meet these requirements?

• Yes

• No

03

Supervisor approval is required. Please type within the space below if there are restrictions to the duration (full-time August 25, 2024, through November 15, 2024), for which you would be available for this work. If no restrictions, please type "None".

04

In which of the following fields do you have a bachelor's degree or higher? Check all that apply.

• Business administration

• Political Science

• Public Administration

• Another related field

• None of the above

05

Describe your relevant education including area(s) of study, school(s) attended, and degree(s)/certification(s) earned. If you do not have relevant education, type "None" in the space provided.

06

How many years of experience do you have in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position? Note: General administrative work is defined as the administration and/or management of programs, policies, and/or budgets.

• I do not have this experience

• Less than 4 years

• 4 years or more

07

Describe your experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position, referencing jobs listed on your application/resume. If you do not have this experience, type "None" in the space provided.

08

Do you have lead worker or supervisory experience?

• Yes

• No

09

Describe your lead worker or supervisory experience, referencing job(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

10

Do you have experience approving Hennepin County employee timecards in APEX?

• Yes

• No

11

Describe your experience approving Hennepin County employee timecards in APEX, referencing job(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

12

Do you have experience creating expense reports in Hennepin County APEX?

• Yes

• No

13

Describe the type of expense reports you created in Hennepin County APEX, referencing jobs listed on your application/resume.

14

Do you have managing confidential files and information?

• Yes

• No

15

Describe your experience managing confidential files and information, referencing job(s) listed on your application/resume. If you do not have this experience, type "None" in the space provided.

16

If you are a disabled veteran (defined as having a permanent, service connected disability rated at 50% or more), the spouse, or the surviving spouse of a disabled veteran, and are applying for your first promotion after securing public employment, you are eligible to have five points added to your competitive promotional examination rating. Are you a disabled veteran (defined as having a permanent, service connected disability rated at 50% or more), the spouse, or the surviving spouse of a disabled veteran that would like to use your one time, five-point preference?

• Yes

• No

Required Question

Agency Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone 612-348-7855

Website https://www.hennepin.us/jobs