Elections Data Analyst

Department Information

THIS ANNOUNCEMENT WILL REMAIN OPEN FOR THE SPECIFIED TIME AND IS OPEN ONLY TO COLORADO STATE RESIDENTS.

Posting will close on Apirl 5, 2024, at 11:59 PM.

INNOVATE. SERVE. BALANCE. IMPROVE. THRIVE.

Are you looking for a career that allows you to improve your world and the world around you? The Colorado Department of State (CDOS) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans.

If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State. Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful. Our office offers an RTD Eco-pass (currently free of charge) and is conveniently located near Civic Center Station, RTD light-rail lines, and the 16th Street Mall. In addition to a great location and fulfilling, impactful work, we offer:

• Employee wellness programs and an on-site fitness center

• 12 paid holidays per year plus generous personal time off and sick leave

• Access to a diverse array of technical, leadership, and supervisory training opportunities

• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans

• Paid life insurance

• Automatic short-term (and optional long-term) disability coverage

• Excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation

Important Note - this position:

• will have the option to work a hybrid work schedule with a combination of in-office workdays and remote work.
• offers excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements.

Our Culture & Environment:

Coloradans come from all walks of life and so do we.

Who We Are

Our mission is to make government easy and accessible for people to further democracy, support economic opportunity for all Coloradans, and demonstrate a standard of integrity and excellence. Our vision is to ensure all Coloradans have a voice in our future, help Coloradans and their businesses thrive, and be the best at what we do.

What We Believe

The State of Colorado is an Equal Opportunity Employer. At the Colorado Department of State, we are dedicated to equity, diversity, and inclusion. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We highly encourage people from all backgrounds, identities, and abilities to apply.

Our agency website: Colorado Secretary of State's Office

Description of Job

The Elections Division supervises elections in the State of Colorado. The Division supports 64 counties in planning and executing elections that comply with relevant federal and state election laws.

Within the Division, the project management and business analyst team (PMBAT) serves to improve Division programs through managing projects, supporting and maintaining the Division's performance metrics program, advising in the strategic planning process, monitoring trends and industry standards, providing legal and data analysis, developing process improvements, supporting employee engagement, and identifying and addressing short-term problems that are hindering the operational efficiency and effectiveness of Division programs while implementing long term solutions to bring about positive changes in Division operations.

MAJOR OBJECTIVE OF POSITION:

This position will support the division through collecting, analyzing, and visualization of data.

Duties to include:

Data Collection and Analysis

• Apply statistical methods, data mining techniques and predictive modeling to extract meaningful insights.

• Prepare comprehensive reports, presentations, and summaries to analytical findings and recommendations for diverse audiences.

• Ensure the integrity, accuracy, and reliability of data by implementing quality control measures and resolving data discrepancies or anomalies.

Design Data Visualization and Graphics

• Create compelling visual representations of data using charts, graphs, and interactive dashboards to communicate findings effectively to internal and external stakeholders.

• Ensure all visual data representations are easily understood by a broad array of stakeholders in all communication.

• Collaborate with stakeholders to identify the need for data visualizations and graphics.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H1C2XXANALYST II

MINIMUM QUALIFICATIONS:

Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Include any relevant unpaid work, trainings, or certifications, as these may apply toward minimum qualifications. Resumes WILL NOT be reviewed for minimum qualification screening. Part-time experience will be pro-rated.

This position requires a total of 5 years in applicable professional experience and/or education in a field of study related to the work. To be considered for this position, your application must clearly demonstrate that you meet one of the following options outlined below:

OPTION 1 - Experience

Five (5) years of professional experience, which must include any two from the below list:

• Experience working in data analysis including data mining techniques.

• Experience preforming data cleansing, transformation, and validation.

• Strong proficiency in data visualization tools such as Tableau, Power BI, Excel, Access, or other data management tool.

• Experience implementing data validation rules to ensure accuracy and integrity of data.

• Experience with Agile methodologies for project management.

• Experience working with stakeholders to determine needs for data visualization and graphics.

OR

OPTION 2 - Education and Experience combined - Be sure you've attached a copy of your unofficial transcript to qualify for this option.

Graduation from an accredited college or university with a bachelor's degree in Finance, Data Analysis, Data Science, Statistics, or Business Analytics or in a field of study closely related to the work environment. Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. (24 passing credit hours is equal to one year).

PLUS

any remaining years of professional experience that includes any two from the above list to equal a total of five (5) years between education and experience combined. For example:

• One (1) year of the above professional experience is required if you have earned a bachelor's degree at an accredited institution in one of the above fields of study.

• If you have earned a master's degree at an accredited institution in one of the above fields of study, this meets the minimum qualifications.

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

• In your application, please include any relevant unpaid work, trainings, or certifications. These may apply toward minimum qualifications.

• In order to be considered for this position, your experience must be clearly documented IN DETAIL on the application, as your experience will not be assumed or inferred.

• An unofficial copy of transcripts must be submitted at the time of the application, if applicable. 24 passing credit hours is equal to one year of education.

• Part-time experience will be pro-rated.

Required Competencies:

• Strong attention to detail - ability to efficiently allocate your cognitive resources to achieve thoroughness and accuracy when accomplishing tasks, no matter how small or large.

• Ability to maintain professionalism and diplomacy when interacting with a variety of stakeholders - ability to build and maintain relationships and conduct negotiations with using tact and mutual respect.

• Desire and ability to process information and apply knowledge - driven to learn new knowledge and skills.

• Well-developed computer and software knowledge that include data management and data analysis principles.

• Experience working in the capacity of a data analyst.

• Excellent interpersonal, written, and oral communication skills - ability to build relationships and resolve conflicts.

• Time management and prioritization skills - ability to break down projects into manageable parts, make deadline-oriented plan and complete each section of your plan by your scheduled deadline. Time management skills involve setting goals, planning, organizing, delegating, and prioritizing tasks.

• Research and analytic abilities - searching for credible information that you can analyze and use to arrive at an answer or solution.

• Strong self-motivation and ability to proactively problem solve - the process of finding solutions to difficult or complex issues.

• A commitment to equity, diversity and inclusion and the creative ability to break down barriers by generating new ways to represent diverse people, opinions, and ideas.

Preferred Qualifications:

• Preference will be given to those candidates with previous State Service related to the work assigned to the position.

• Experience using a database management tools.

• Experience with Power BI

• Working knowledge of Excel, particularly in creating and maintaining spreadsheets, including use of advances tools such as formulas.

• Professional experience working with local or national election process.

• Highly collaborative - ability to work with others towards a shared goal.

• Microsoft Office Suite skills (Word, Excel, and Outlook, Teams)

• Ability to successfully work independently and on a team.

Conditions of Employment

• This position will be required to undergo a criminal background check.

• Must get and maintain election official certification.

• When completing your application package, ensure you have submitted your transcript (if applicable).

• While a wide salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.

• Periodic travel may be required for training and county support.

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Supplemental Information

Notifications

All correspondence regarding your status in the selection/evaluation process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "coloradosos.gov" and info@governmentjobs.com addresses. It's your responsibility to ensure that your email will accept these notices and review your junk mail and spam filtered email.

• A Human Resources Specialist will only review the "Work Experience" and "Education" sections of the online job application to determine whether you meet the qualifications for this position.

• Cover letters and resumes will NOT be accepted in lieu of the official State of Colorado application form.

• Cover letters and resumes may be attached to the application as supplemental information.

• The minimum qualifications listed in the announcement are NOT optional.

• To move forward in the hiring process, you must document that you meet the minimum qualifications on the online State of Colorado application form.

• Do not use "see resume" or "see attached" in the State of Colorado online application.

Comparative Analysis

• The comparative analysis process is used to identify candidates that will move forward in the selection process.

• The comparative analysis may consist of application reviews, phone screens, structured interviews, and any other method determined to be valuable in identifying the right candidate.

Completing the Application

It is very important that you fill out the application completely and give a detailed description of your education and work experience. Failure to do so may result in rejection of your application during the minimum qualification review or subsequent comparative analysis. Your application should address the education, experience, required competencies and preferred qualifications. Ensure that you have included all required attachments, including your transcript if applicable.

FAILURE TO DOCUMENT YOUR EXPERIENCE OR EXCLUDING INFORMATION REQUIRED IN THE APPLICATION MAY RESULT IN YOUR APPLICATION BEING REJECTED.

ADAAA Accommodations and Equal Opportunity Employment

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of State is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura Darby, at Laura.S.Darby@coloradosos.gov or call (303) 894-2200 ext 6113 or Kathryn Mikeworth, at Kathryn.Mikeworth@coloradosos.gov or call (303) 894-2200 ext 6312.

E-verify

The Department of State participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you will be required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities at http://dhs.gov/e-verify .