Elections Assistant - Absentee In-Person

Description

Hennepin County's Elections Department is seeking to fill temporary Elections Assistant positions to administer in-person absentee voting. These positions will be a part of the support staff group that will assist with absentee voting and will consist of a mix of data entry, customer service and other administrative duties as assigned to support program areas throughout the Elections Department. The Elections Assistant support staff must be non-partisan and be able to provide excellent customer service, use technical and analytical skills, and perform a variety of clerical and administrative functions.

The Elections Department is looking for individuals who are interested in election administration and government processes. The Hennepin County Elections department is responsible for the administration and supervision of all federal, state, and local elections in the county and 800,000 registered voters.

Candidates bilingual in English and Somali, Spanish, Oromo, Hmong, American or Universal Sign Language are encouraged to apply. Bilingual candidates who pass a language assessment may qualify for additional bilingual duties and pay.

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.

Location and hours:

These positions are performed onsite at the Hennepin County Government Center, 300 South Sixth Street, Minneapolis, MN 55487. Work hours will be Monday through Friday, between 8 a.m.

• 4:30 p.m. and are subject to change based on business need. Occasional evening and weekend hours will be required.

About the position type:

These are full-time, limited duration (temporary), benefit-earning positions lasting through the 2024 election cycle, starting June 16, 2024 and expected to end in February 2025.

These positions are internally classified as Office Specialist III.

Click here to view the job classification specification.

In these positions you will:

• Perform data entry of absentee ballot applications for in-person voters.

• Review returned absentee ballots to ensure they meet all the legal requirements for being processed and counted.

• Perform quality control checks.

• Answer questions from voters on basic election information and procedures.

• Perform post-election tasks including election day registration data entry and election day materials return and retention.

• Support department program areas as needed.

Need to have:

One of the following:

• Two or more years of office clerical experience.

• Completion of two or more years of post-high school education.

• An approved combination of education (3 semester credits = 1 month) and experience to equal two years or more.

• 18 months or more of office clerical experience and completion of the Office Specialist Pathway Training program.

• One year or more of office clerical experience and completion of the Human Services Pathway Training program.

Nice to have:

• Experience:

• Using the Statewide Voter Registration System.

• Performing data entry from paper and/or electronic documents into a computer system.

• Providing in-person customer service.

• Working with Microsoft Office applications.

Ability to:

• Follow instructions completely and accurately.

• Work in accordance with Minnesota statutes and rules.

• Demonstrate teamwork skills working with diverse groups of people.

• Work in a non-partisan manner at all times.

• Work independently and meet daily deadlines.

• Provide excellent customer service.

• Use problem solving techniques to complete daily work.

• Understand and apply basic elections procedures fairly and impartially.

Knowledge of election statutes, rules, department policy and procedures.

About the department:

Hennepin County Elections works with partners at the federal, state, and local level to provide voting services to over one million eligible county residents in over 400 polling places throughout the county. Program areas include voter registration, absentee voting, voter education and engagement, local election clerk training, voting technology, election day operations, results reporting and certification, recounts and audits, candidate filing, campaign finance reporting, violation investigations, and elections data stewardship.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future limited duration, seasonal, or regular vacancies.

Invitations to interview will be based upon an assessment of education and experience. Final candidates will be required to complete a Level 1 background check.

If you have any questions, please contact:

Talent Acquisition Division

Hennepin County Human Resources Department

HR.ServiceCenter@hennepin.us

612-348-7855

#Elections

#LI

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work

• Public service

• Competitive pay

• Work-life balance

• Generous benefits

• Opportunities to grow

• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

These positions are performed onsite at the Hennepin County Government Center, 300 South Sixth Street, Minneapolis, MN 55487. Work hours will be Monday through Friday, between 8 a.m.

• 4:30 p.m. and are subject to change based on business need. Occasional evening and weekend hours will be required.

Positions are limited duration (temporary) and benefit-earning, expected to last between June 16, 2024 to February 2025.

Are you willing and able to meet these requirements?

• Yes

• No

02

Select from the choices below the option that best describes your office clerical experience and/or education. Check all that apply.

• Two years or more of full-time equivalent office clerical experience.

• Two or more years of post-high school education

• I have a combination of education (3 semester credits = 1 month) and experience to equal two years or more

• 18 months or more of office clerical experience and completion of the Office Specialist Pathway Training program.

• One year or more of office clerical experience and completion of the Human Services Pathway Training program

• None of the above

03

Describe your post-high school education, including area(s) of study, school(s) attended, semester credits completed, and degree(s) earned. If you have not completed any post-high school education, type "None" in the space provided.

04

How many full-time equivalent months of office clerical experience do you have?

• I do not have this experience

• Less than 12 months

• 12 months or more, but less than 18 months

• 18 months or more, but less than 24 months

• 24 months or more

05

Describe your office clerical experience, referencing positions listed on your application/resume. If you do not have this experience, type "None" in the space provided.

06

How many years of experience do you have using the Statewide Voter Registration System?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more, but less than 5 years

• 5 years or more

07

Describe your experience using the Statewide Voter Registration System, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

08

Do you have experience performing data entry from paper and/or electronic documents into a computer system?

• Yes

• No

09

Describe your experience performing data entry from paper and/or electronic documents into a computer system, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

10

Do you have experience providing in-person customer service?

• Yes

• No

11

Describe your experience providing in-person customer service, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

12

Select the following Microsoft Office applications you have experience working with. Check all that apply.

• Excel

• Outlook

• PowerPoint

• Teams

• Word

• None of the above

13

Describe your experience working with Microsoft Office applications (i.e., Excel, Outlook, PowerPoint, Teams, Word), referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

14

In addition to English, identify the language(s) in which you consider yourself fluent:

• American or Universal Sign Language

• Amharic

• Bosnian

• Cantonese

• Croatian

• Hmong

• Khmer

• Lakota/Dakota/Nakota

• Lao

• Mandarin

• Ojibwe

• Oromo

• Russian

• Spanish

• Somali

• Vietnamese

• Another American Indian language(s)

• Another language not listed

• None of the above

15

If you indicated "Another language" in the previous question, please list the additional language(s) in which you are fluent.

16

Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.

• College or university (job board, career services, or instructor)

• Community or nonprofit organization (counselor, job board, etc.)

• Employee or recruiter of Hennepin County

• Friend or family member that is not a Hennepin County employee

• Hennepin County job notification emails

• Indeed.com

• Job fair or networking event

• LinkedIn

• Print advertisement (flyer, postcard, billboard, transit ad, etc.)

• Professional association (job board or email)

• Social media (Facebook, Twitter, Instagram, etc.)

• www.hennepin.jobs or www.governmentjobs.com

• Other

17

For the recruitment source selected above, please provide the specific name of the person, website, or media source.

Required Question

Agency Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone 612-348-7855

Website https://www.hennepin.us/jobs