Election Coordinator

Job Description

Position: Election Coordinator

Department

Voter Registration

Location

Erie County Courthouse

Status

Full Time

Starting Pay Rate

$14.82 Hourly

Hours Per Week

37.5

Exemption Status

Non-Exempt

Posting Date

06/28/2024

Closing Date

07/12/2024

Pay Grade

AC07

Bargaining Unit

AFSCME CLERICAL/TECHNICAL

Posting Number

5015

Posting Notice: Erie County offers a generous fringe benefit package including: low cost medical, dental, and vision; fourteen paid holidays; up to eleven combined personal and vacation days in the first year of employment.

Definition of Class

• Independently performs complex tasks, clerical and otherwise relating to the maintenance and training of workforce for polling places, registering of voters, and processing of election-related requests. Assists Election Supervisor in maintaining accurate candidate records including campaign finance, statement of financial interest forms, and nomination petitions. May need to oversee the work of lower-grade clerks and per diems.

Duties & Responsibilities

• Possesses an understanding of the Pennsylvania Election Code and laws related to conducting an election.

• Assists Election Director with the collection and inspection of nomination petitions.

• Provides notary services to candidates running for office.

• Possess an advanced understanding of the Pennsylvania Election Code and campaign finance reporting.

• Process late campaign finance filing fees and collects fees associated with requested registered voter reports.

• Processes and verifies new voter registrations and changes.

• Processes absentee/mail-in ballot applications.

• Assists with mandated mass mailings.

• Demonstrates proficiency in Maintaining the Pennsylvania Registry of Voters through daily interactions with the public in person and on the phone.

• Assists in election supply replenishing and/or updating materials contained in election supply bags.

• Demonstrates proficient knowledge of the County voting system and basic tenets of Pennsylvania Election Law.

• Demonstrates patience and skill in solving issues for voters and assisting in all ways required so voters may vote in person or by mail.

• Accurately sorts important election mail including collection of mail-in and Absentee ballots from drop boxes, following proper chain of custody protocol.

• Under direct supervision assists in the process of adjudicating write-in votes.

• Assists with post-election reconciliation of election ballots and election polls activities.

• Assists with maintaining the election poll worker database.

• Assists with organizing and conducting poll worker training before each election.

Knowledge, Skills, & Abilities

• Knowledge of the Pennsylvania Election Code pertaining to Election Day procedures and campaign finance.

• Knowledge and understanding of duties and responsibilities of other employees in the registration department.

• Ability to work well with others.

• Proficient in Microsoft Word, Microsoft Excel, PowerPoint, and other comparable programs.

• Ability to speak and write effectively.

• Ability to perform work with accuracy and attention to detail.

• Ability to perform all election-related duties in an honest and highly ethical manner.

• Ability to carry out all duties in a non-partisan manner.

Minimum Requirements

• High School Diploma or GED (Business Curriculum including Secretarial, Accounting, and Computer Training is preferred)

• Minimum of 1 years of experience in voter services (Preferred) or commensurate experience in another office setting which interacts with the public (Required)

• Must be able to Type a Minimum of 50 Words Per Minute with Accuracy

• Advanced Working Knowledge of Microsoft Office

Conditions Of Employment