University Of New England Portland , ME 04101
Posted 1 week ago
Be a part of our mission of preparing dentists that are committed to serving the underserved communities in northern New England and beyond. Reporting to the Associate Dean of Academic Affairs, the Educational Support Coordinator is an integral entry-level role that provides administrative coordination and support for the CDM Office of Academic Affairs and faculty Course Directors in a variety of academic and administrative capacities and educational support services. The Educational Support Coordinator works closely with CDM administration, faculty, and professional staff to support core academic operations. This position also collaborates with the Student Affairs team, other professional CDM staff, and the Dean's office to provide support for initiatives pursuant to the academic mission of the College.
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
As a full-time, entry level hourly employee of UNE CDM, you will have access to an outstanding benefit package that includes health and dental coverage, generous holiday schedule and PTO, retirement match, select position-related continuing education and development, and reduced college tuition for yourself, spouse/partner, and your dependents. A full list of benefits can be found here (Benefits | University of New England in Maine).
Responsibilities
In coordination with the Academic and Student Affairs teams as well as the Dean's office, this position will carry out all assigned daily administrative and operational duties related to supporting faculty and students, programs and services, and other key administrative functions that promote the College's academic mission in a student-centered environment.
Provides administrative, communication, and organizational support
Prepares courses within the Learning Management System for each term and maintains them throughout the semester
Uploads and enters information into Learning Management System and other appropriate software programs
Reviews and edits lecture capture files
Builds and deploys electronic assessments and generates performance reports
Provides support for students requiring accommodations (proctoring)
Assists with gathering information for electronic textbook order annually and maintains textbook lists for each class
Trains students and faculty on academic software systems
Prepares and organizes data in reports; assists with data collection and maintains databases and spreadsheets
Assists with maintaining academic and course calendars and schedules
Serves as a resource for faculty who need assistance with classroom technology
Assists with monitoring compliance with academic-related policies and procedures
Ensures that the University's intellectual property guidelines are followed
Prepares reports, takes minutes, tracks actions and recommendations, and provides other support for CDM Committees as assigned
Collects and maintains paper and electronic documentation and disseminates information as necessary
Implements and maintain records consistent with records retention policies and FERPA
Assists with on-boarding of new faculty and staff and new student orientation
Participates in the accreditation process and site visits
Assists with new college programs, services, and initiatives, as necessary
Performs other duties as assigned
Qualifications
Associates degree required in any field and 1 year of relevant administrative experience or a combination of education and experience from which comparable knowledge and skills are acquired
Experience with Microsoft Office Suite (Word, PowerPoint, Excel)
Ability and willingness learn new software systems
Excellent oral, written, reading, and spelling/grammar skills
Ability to effectively manage multiple priorities and meet deadlines
Strong planning, administrative, and organizational skills
Ability to build strong professional relationships and problem solve in team-based environment
Strong verbal and written communication skills
Ability to provide excellent customer service and work effectively in a diverse community
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
University Of New England