Educational Specialist (Administrative Assistant - Business/Cyber Divsiion, #77483)

Description

Title: Educational Specialist (Business Division Capstone Coordinator)

Position: 0077483

Hiring Unit: University of Hawaii-West Oahu Business Administration Division

Location: Kapolei, Hawaii

Date Posted: 06/20/2024

Closing Date: 07/10/2024

Band: B

Salary: Salary Schedule and Placement Information

Full-time/Part-time: Full-time

Temporary/Permanent: Permanent

Duties and Responsibilities

• Organizes and conducts Capstone course registration, working closely with course instructors.

• Manage Practicum Placement Procedures, such as proposals, agreement forms, evaluations, and communication with site supervisors.

• Works with the practicum instructor in the placement of business students in internship sites.

• Establishes and maintains accurate records of student placement during their practicum experience.

• Engages in problem solving and advises faculty and Division Chair on student issues as they arise at the practicum site.

• Under the supervision of the Division Chair, meets with students to assure all internship requirements are met.

• Meets with practicum students to assure all Business Division, and accreditation requirements are met.

• Prepares a summary report to the Division Chair evaluating each internship site students were placed in.

• Meets with students prior to their internships.

• Assures quality of internship sites.

• Serves as the Business Division liaison to UHWO Student Services to ensure effective communications among candidates, advisors, faculty, and administrators.

• Meets with business students on their progress with their internship; provide accurate information on business division requirements prior to graduation.

• Meets with key individuals at internship sites.

• Organizes and conducts orientation meetings with current business majors, in coordination with Business Division faculty and Student Services advisors.

• Supports business division professional activities, including but not limited to: drafting and circulating faculty meeting agenda; recording meeting minutes; maintaining approved final draft minutes on the Division Laulima website.

• Supports practicum instructor in the management of Senior Projects and Practicums.

• Contributes to the continuous improvement of the Business Division Capstone Registration process and Practicum placement procedures.

• Facilitate Transfer Credit Review between Registrar's Office and Faculty.

• Act as a liaison between Scheduler and faculty to coordinate courses, changes, and updates.

• Provide scheduling support to the Business Division programs by using historical data and current academic requirements.

• Assists the Division Chair in gathering data and preparing reports related to current business majors such as enrollment, courses, etc.

• Maintain good relationships with programmatic accreditors and other external contacts.

• Manage and update the Business Division microsite regularly with information helpful for students.

• Maintains records of graduating business students.

• Other duties as assigned

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration or relevant field and 3 year(s) of progressively responsible professional experience with responsibilities for student advising and continuous improvement of internship programs; or equivalent education/training or experience.

• Considerable working knowledge of principles, practices and techniques in the student and academic support in higher education administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with student and academic support .

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

• Experience providing academic advising and guidance to students in a higher education setting.

• Excellent ability to extract and evaluate statistical data for annual reports and program reviews.

• Demonstrated ability to use spreadsheets and PowerPoint software.

• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Attach cover letter indicating how you satisfy the minimum and desirable qualifications, resume, names of 3 professional references, and a duplicate copy of your official transcript showing highest degree (official transcripts will be required at the time of hire). If multiple applications are received from the same candidate, only the last one will be reviewed. Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawaii-West O'ahu and will not be returned. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries

UHWO HR Office; 808-689-2525; uhwohr@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Department University of Hawai'i

• West O'ahu

• Academic Affairs Address 91-1001 Farrington Highway

Kapolei, Hawaii, 96707

Website http://workatuh.hawaii.edu