Education Programs And Activities Coordinator

Bellingham City OF Bellingham , WA 98226

Posted 3 months ago

Nature of Work

Closing Date/Time: 07/19/2019 4:30 PM Pacific Time

Starting salary rate is at Step 1, $23.39/hour for part time positions. The current full salary range for this position is $23.39/hour - $28.49/hour for part time positions.

This recruitment process will create a register that will be used to fill this vacancy. There is 1 current Part Time vacancy (30 hours per week) with the Parks and Recreation Department, Recreation Division. This position is represented by a union.

This position develops, plans, coordinates and leads educational programs and recreational enrichment activities for community groups of all ages and backgrounds including people with disabilities. Activities include, but are not limited to, education & enrichment classes, special events, field trips, recreational skills workshops, and on-going community programs. Under the direction of a supervisor, assists in promotion and publicity of programs including news releases, development and distribution of flyers and public speaking. Assists recreation managers with general program tasks. Develops new educational, recreational, cultural and historical programs for Parks and Recreation facilities including but not limited to Woodstock Farm, Maritime Heritage Park, and Waypoint Park. Assists in the implementation of existing community based programs and special events.

Designs and develops curricula. Plans, organizes, coordinates and leads a variety of educational, enrichment, recreational, social, cultural and/or public information and involvement programs and activities for school groups and the general public, including people with special needs. Audiences range from pre-school age to adults. Develops new programs and assists with programs as assigned. May research and write grants. May prepare correspondence and promotional materials.


  • Plans, organizes, coordinates and leads a variety of educational, enrichment, recreational, social, cultural and/or public information and involvement programs and activities for school groups and the general public, including people with special needs.

  • Coordinates activities and oversees facilities or exhibits as assigned. Works to increase program offerings and facility utilization. Sets up for activities, cleans up, performs the minor indoor maintenance required to maintain the facility and secures the building at closure.

  • Designs and presents curriculum-based education programs to students and general programs for the public. May conduct tours and provide interpretation or information, as appropriate.

  • Analyzes needs, sets goals and identifies target audiences for programs and activities. Prepares reports.

  • Provides training to extra labor employees, volunteers, interns, work-study or university student placements. Assigns, directs and reviews the work of staff, students and volunteers assigned to assist with programs.

  • Maintains master schedule of programs or activities to take place at assigned facilities or within program area and keeps usage records. Submits reports on program and facility usage.

  • Maintains ongoing inventory control of equipment and supplies stored at assigned facility. Identifies and requisitions supplies to meet program and facility needs.

  • Researches funding agencies and writes or assists with writing grants to obtain funding.

  • Develops promotion and publicity for programs.

  • Coordinates public involvement and education programs with outside groups and agencies regarding the delivery of programs.

  • Informs the public of policies and procedures on the use of facilities.

  • Some positions perform clerical and administrative tasks to support their program areas.


  • May provide hospitality and information for visiting groups.

  • Performs other related duties within the scope of the classification.


Work is performed in an office setting and on location. Frequently interacts with the public and with professionals in the field. Work is performed both indoors and outdoors in a variety of locations and public facilities. Venues include community and special events, classrooms, schools, recreational facilities, and outdoor activities. Incumbents in some positions may be exposed to the elements, difficult terrain and strong odors.

Experience and Training


  • Bachelor's degree in field closely related to the specific position strongly preferred. Required for some positions. (For the current vacancy a BA in Recreation Management or closely related field is desired.)

  • Minimum of one year experience developing and presenting curriculum-based education programs or recreational activities.

  • Previous experience in program leadership and staff/volunteer supervision preferred.

  • Experience with special needs populations preferred.

  • Specific experience and education requirements may vary, depending upon position.

  • A combination of experience and training that provides the required knowledge, skills and abilities to perform the job will be considered.

Necessary Special Requirements


  • Employment contingent upon passing a criminal convictions check, child and adult abuse records check and local background check.

  • Valid Washington State Driver's License by time of hire and a good driving record. A three-year driving abstract must be submitted prior to hire, with periodic submission of driving abstract per City policy.

  • Some positions require special certifications.

  • Must provide own transportation at times.

Selection Process

You are encouraged to print a copy of this job announcement for your reference as the process moves along

Applications are initially reviewed for minimum qualifications and a standard degree of completeness. Candidates must provide specific, detailed information so an initial determination can be made regarding your level of qualifications for this position. This includes completing all application fields and supplemental materials. If you do not provide adequate responses in your application materials to determine qualifications, the application will be rejected as "reviewed, not selected for additional assessment". Applicant status will be updated on/around July 24, 2019.

Applicants who meet the minimum qualifications will go through an Experience and Training Review. Relevancy of your experience and training, together with composition, grammar, spelling and punctuation will be considered when evaluating responses. Provide as much detail as you believe will fully describe your experience and training. Resumes and work experience listed on the application will not substitute for responses to the Supplemental Questions. Applicant status will be updated on or around July 31, 2019.

The top six (6) scoring candidates based on the scores from the Experience and Training Review will be invited to participate in the Oral Board Interviews, tentatively scheduled on or around August 8, 2019.

Candidates will be notified via email of Final Scores & Ranks. The final ranking of the register will be based on total scores for the following: Experience and Training Review (40%) and Oral Board Interview (60%).

The final candidates will be referred to the department for additional assessment.

The Civil Service Eligibility Register will remain in effect for six months, or longer as established by the Civil Service Commission at a later date.

Please Note: Candidates will receive notifications via e-mail during the process. Please be sure to check your email frequently.

Equal Opportunity

Our environment is characterized by respect for cultural backgrounds, belief systems, and ethnic diversity. The City of Bellingham is an Equal Opportunity Employer and values diversity in its work force. We do not discriminate or make decisions on the basis of an individual's race, religion, creed, color, national origin, sex, marital status, age (40+), disability, retaliation, sexual orientation or gender identity, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault, and stalking, use of a trained dog guide or service animal by a person with a disability, or any other basis prohibited by local, state, or federal law. All are encouraged to apply for employment.

Fair Hiring Practices

  • The City provides individuals who have been arrested or convicted of a criminal offense an equal and fair opportunity to obtain employment.

  • The City will not inquire about an applicant's criminal history until after a conditional job offer has been made.

  • The City will disregard the prior arrest and conviction record of an otherwise qualified individual unless the offense is directly related to the job position for which the individual has applied.

  • The City will notify an otherwise qualified applicant about a potentially disqualifying conviction and give the applicant an opportunity to submit information regarding the accuracy of the criminal records as well as evidence of mitigation or rehabilitation, as appropriate.

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Education Programs And Activities Coordinator

Bellingham City OF