Brigham And Women's Hospital Boston , MA 02298
Posted 2 months ago
GENERAL SUMMARY
The Education Program Coordinator will work in collaboration with program leadership for the Internal Medicine Residency Program, reporting to the Assistant Director of Education Administration and the Director of Education Administration, to administer educational activities for internal medicine trainees, and support the general administrative function of the program. Ensure compliance with all ACGME requirements and adhere to all programmatic regulatory standards. Requires advanced administrative skills and experience in word processing, presentation preparation, a high degree of organization, and the ability to prioritize assignments. Utilizes enormous amount of judgment and discretion in dealing with confidential and sensitive matters and in screening and handling certain routine and administrative functions on behalf of the Medicine Residency Office.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
Rotator Coordination
Coordinate onboarding of monthly resident rotators from BIDMC
Serve as primary liaison between resident rotator and the Central Credentialing Office (CCO)
Assist with verification and documentation of compliance related to HR/Occupational Health requirements
Maintain accurate schedule of rotators through collaboration with residency scheduling team, Chief Resident liaison and BIDMC counterparts
Bedside Teaching Administration
Schedule and coordinate, in collaboration with faculty leaders, the monthly Bedside Teaching seminar
Prepare and submit required documentation to the Continuing Professional Development (CPD) Office
Prepare communications related to the seminar series for distribution to the department
Track seminar attendance for Continuing Medical Education (CME) credit
Prepare materials for yearly audit by the CPD Office
3.Residency Educational Conferences
Arrange for conference rooms and all audiovisual needs for housestaff educational conferences such as morning report, noon conference, journal club, intern report, and other teaching conferences
Create and maintain monthly calendar for catering orders for morning report and noon conferences
Develop and maintain relationships with catering vendors
Explore new vendors and catering options as needed
Process catering invoices for payment
Coordinate and prepare materials, such as PowerPoint slides and handouts, for housestaff conferences
Confirm and send out reminders to noon conference speakers and morning report discussants
4.Recruitment - Planning, Interview, Selection
o Maintaining ERAS database applications and non-ERAS communication
o Assisting Program Directors with process of screening applicants
o Preparing interview packages and individualized itineraries for applicants
o Communicating with applicants before, during and after interview day to provide information and answer questions
o Providing administrative support for subcommittee and final selection meetings.
Program Support
Coordinate senior resident departure process, ensuring that graduating residents complete items on departure checklist (dictations, procedure logs, pagers returned or transferred, alumni database contact information)
Assist with onboarding process of new Chief Medical Residents annually
Provides support to Chief Medical Residents as deemed appropriate by leadership
Distribute weekly e-mail reminders to residents for various educational activities
Assist with preparing materials for Program Directors' biannual advisor meetings with residents
Provide assistance with calendar management and reimbursement requests for residency-related events, as needed
Assist with preparations for onboarding new intern class each academic year
Coordinate various residency-related events and process advanced authorizations related to those activities
Serves as primary liaison for MRO in regards to resident inpatient workroom needs and supplies
Provide assistance with proctoring annual In-Training Exam
Provide general support to the Medicine Residency Office
Work closely with Education Program Manager, Assistant Director and Director of Education Administration on special projects or other administrative activities as requested for the Departments of Medicine
QUALIFICATIONS:
Level of education required:
Work experience required:
Minimum two years applicable work experience required.
Some additional training in office systems or other post-high school education preferred.
SKILLS/ABILITIES/COMPETENCIES REQUIRED:
Application level software including MS Access, Word, Excel and Powerpoint
Excellent written and oral communication skills
Excellent organizational skills with the ability to work on multiple ongoing projects and meet deadlines
Initiative and ability to work both independently and as a member of a functional team
Requires the ability to work effectively with all levels of faculty, administration, and staff in situations where one must be courteous but firm in seeking information or cooperation
Ability to effectively respond to time sensitive and confidential issues
Excellent customer service skills
Ability to set and maintain deadlines
Brigham And Women's Hospital