Education Program Coordinator / 40 Hours / Day / BWH - Department Of Medicine

Brigham And Women's Hospital Boston , MA 02298

Posted 2 months ago

General Summary/Overview Statement

The Education Program Coordinator will work in collaboration with program leadership for the Internal Medicine Residency Program, reporting to the Assistant Director of Education Administration and the Director of Education Administration, to administer educational experiences for internal medicine trainees, particularly in regard to (1) the Master Educators Program and (2) the various educational pathway within the residency, and support the general administrative function of the program. Ensure compliance with all ACGME requirements and adhere to all programmatic regulatory standards. Requires advanced administrative skills and experience in word processing, presentation preparation, a high degree of organization, and the ability to prioritize assignments. Utilizes enormous amount of judgment and discretion in dealing with confidential and sensitive matters and in screening and handling certain routine and administrative functions on behalf of the Medicine Residency Office.

Principal Duties and Responsibilities

Master Educators Program Coordination

  • Serves as primary administrative liaison between Master Educators and the program

  • Schedules all Master Educator related activities with the residents including:

  • Clinic Observation Sessions

  • Physical Diagnosis Rounds

  • Chief Teaching Rounds

  • Processes and submits residency expenses related to the Master Educator Program

  • Manages Master Educator's calendar and assists with arranging meeting as needed

Educational Pathways Coordination

  • Coordinates all aspects of the program's five educational pathways:

  • Science in Residency Pathway

  • Management & Leadership Pathway

  • Clinical Investigation Pathway

  • Scholars in Medical Education Pathway

  • Leadership in Healthcare Equity Pathway

  • Schedules all didactics and educational activities during each pathway's dedicated blocks

  • Books conference room space

  • Arranges speaker schedules

  • Coordinates special field trips, including all travel arrangements for annual MLP Washington, DC trip

  • Prepares pathway itineraries for distribution to residents

  • Coordinates pathway evaluation process and prepares results to be shared with pathway leadership and program director

  • Manages Science in Residency interview days during recruitment season

  • Coordinates faculty interviews for approximately 40-50 candidates per year

  • Prepares individual itineraries and recruitment materials to distribute to candidates

  • Coordinates all aspects related to pre-interview dinner and interview day logistics

  • Coordinates pathway/special interests receptions during categorical interview days

  • Assists with maintaining educational pathways website

  • Collaborates with Events Coordinator to organize and execute annual Education Day activities, related to the Scholars in Medical Education Pathway

General Education-related Administrative Duties

  • Assists with annual residency recruitment initiatives, including: documenting and organizing all non-ERAS communication, preparing applications for review for program directors as needed, coordinating special interests receptions and managing SiR-specific interview days

  • Coordinates weekly Night Float Teaching Rounds schedule

  • Coordinates and distributes weekly e-mail reminders to residents, which include but are not limited to: Physical Diagnosis Teaching Rounds, Night Float Teaching Rounds, Master Educator Clinic Observation Sessions, STRATUS Code Trainings

  • Oversees mandatory monthly resident work hour evaluation completion in New Innovations and monitors compliance/completion rates

  • Distributes resident meal cards

  • Assists with other administrative duties as assigned

Level of education required:

  • Minimum of a high school diploma or GED. Bachelor's degree preferred

Work experience required:

  • Minimum two years applicable work experience required.

  • Some additional training in office systems or other post-high school education preferred.

  • Maturity to work effectively with all levels of faculty, administration, staff and residents/students to communicate and implement large organizational change.

  • Excellent interpersonal skills and flexibility.

  • Excellent organizational skills with the ability to work on multiple ongoing projects and meet deadlines.

  • Strong written and oral communication skills.

  • Initiative and ability to work both independently and as a member of a functional team.

  • Ability to provide professional, high-quality customer service.

  • Ability to utilize exceptional judgment and discretion with respect to confidential and sensitive matters, and ability to effectively respond to such issues.

  • Strong computer software and word processing skills, including Microsoft Office.

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Education Program Coordinator / 40 Hours / Day / BWH - Department Of Medicine

Brigham And Women's Hospital