General Summary/Overview Statement
The Education Program Coordinator will work in collaboration with program leadership for the Internal Medicine Residency Program, reporting to the Assistant Director of Education Administration and the Director of Education Administration, to administer educational experiences for internal medicine trainees, particularly in regard to (1) the Master Educators Program and (2) the various educational pathway within the residency, and support the general administrative function of the program. Ensure compliance with all ACGME requirements and adhere to all programmatic regulatory standards. Requires advanced administrative skills and experience in word processing, presentation preparation, a high degree of organization, and the ability to prioritize assignments. Utilizes enormous amount of judgment and discretion in dealing with confidential and sensitive matters and in screening and handling certain routine and administrative functions on behalf of the Medicine Residency Office.
Principal Duties and Responsibilities
Master Educators Program Coordination
Serves as primary administrative liaison between Master Educators and the program
Schedules all Master Educator related activities with the residents including:
Clinic Observation Sessions
Physical Diagnosis Rounds
Chief Teaching Rounds
Processes and submits residency expenses related to the Master Educator Program
Manages Master Educator's calendar and assists with arranging meeting as needed
Educational Pathways Coordination
Coordinates all aspects of the program's five educational pathways:
Science in Residency Pathway
Management & Leadership Pathway
Clinical Investigation Pathway
Scholars in Medical Education Pathway
Leadership in Healthcare Equity Pathway
Schedules all didactics and educational activities during each pathway's dedicated blocks
Books conference room space
Arranges speaker schedules
Coordinates special field trips, including all travel arrangements for annual MLP Washington, DC trip
Prepares pathway itineraries for distribution to residents
Coordinates pathway evaluation process and prepares results to be shared with pathway leadership and program director
Manages Science in Residency interview days during recruitment season
Coordinates faculty interviews for approximately 40-50 candidates per year
Prepares individual itineraries and recruitment materials to distribute to candidates
Coordinates all aspects related to pre-interview dinner and interview day logistics
Coordinates pathway/special interests receptions during categorical interview days
Assists with maintaining educational pathways website
Collaborates with Events Coordinator to organize and execute annual Education Day activities, related to the Scholars in Medical Education Pathway
General Education-related Administrative Duties
Assists with annual residency recruitment initiatives, including: documenting and organizing all non-ERAS communication, preparing applications for review for program directors as needed, coordinating special interests receptions and managing SiR-specific interview days
Coordinates weekly Night Float Teaching Rounds schedule
Coordinates and distributes weekly e-mail reminders to residents, which include but are not limited to: Physical Diagnosis Teaching Rounds, Night Float Teaching Rounds, Master Educator Clinic Observation Sessions, STRATUS Code Trainings
Oversees mandatory monthly resident work hour evaluation completion in New Innovations and monitors compliance/completion rates
Distributes resident meal cards
Assists with other administrative duties as assigned
Level of education required:
Work experience required:
Minimum two years applicable work experience required.
Some additional training in office systems or other post-high school education preferred.
Maturity to work effectively with all levels of faculty, administration, staff and residents/students to communicate and implement large organizational change.
Excellent interpersonal skills and flexibility.
Excellent organizational skills with the ability to work on multiple ongoing projects and meet deadlines.
Strong written and oral communication skills.
Initiative and ability to work both independently and as a member of a functional team.
Ability to provide professional, high-quality customer service.
Ability to utilize exceptional judgment and discretion with respect to confidential and sensitive matters, and ability to effectively respond to such issues.
Strong computer software and word processing skills, including Microsoft Office.
Brigham And Women's Hospital