BSD MED - Section Administrator: Dermatology Administrative Staff
About the Department
The Section of Dermatology is comprised of ten full-time dermatologists, three part-time dermatologists, and one full-time research faculty with expertise in dermatopathology, dermatologic surgery, including Mohs surgery, lymphoma, pediatric dermatology, pigmented lesions and melanoma, wound care and general dermatology. The Section's research encompasses a wide range of topics, including melanocyte biology, effective melanoma treatment development through the targeting of specific cellular pathways, and cell responses to radiation and chemicals from internal or external sources that may cause cancer. Additionally, the Section has long-established accredited training programs in dermatology and dermatopathology; and provides a critical experience for medical students in ambulatory practice across a broad spectrum of patients, from pediatric to adult dermatology.
The Education Coordinator is responsible for the administrative oversight of the Dermatology Residency Program, Dermatopathology Fellowship Program, medical students enrolled in MEDC53300, MEDC53305, MEDC53600 and PEDS3100 Pritzker Medical School courses, other University of Chicago residents or fellows, medical student shadowers, and outside medical students and residents, including international visitors.
Manage the events related to the residency and fellowship programs including recruiting, onboarding, matriculating and graduating.
Provide a primary contact for administrative issues involving the educational programs of the Section.
Coordinate and maintain documentation for meetings related to the educational programs.
Maintain training records documenting ACGME, Department of Medicine, and Section of Dermatology requirements.
Support the education programs directors with the essential issues of ACGME accreditation and initiatives, GME regulations, Pritzker School of Medicine requirements and UCM Policies and Procedures.
Manage the multiple requirements for participation of students and other visitors to apply to, schedule and evaluate clinical rotations.
Assist chief resident(s) in planning extracurricular events including ordering supplies for the Cosmetic Clinic.
Support partnerships and affiliations in the education program including providing annual program updates with professional organizations.
Act as liaison to internal and external customers to provide accurate information about the programs, processes and regulations.
Maintain education budget for residency and fellowship including tracking and documentation of expenditures.
Prepare annual budget for Section Administrator.
Track expenditures for residents' and fellows' educational fund.
Purchase items required by the educational programs.
Attain proficiency in University of Chicago and Biological Science Division Financial Services including ePayment, BuySite, and GEMS systems.
Attain proficiency in medical education-related digital platforms including ERAS, VSAS, MedHub, and ACGME ADS.
Provide digital management of confidential training and fiscal records.
Manage content and access to the Dermatology Training Program website including the handbooks for the residency and fellowship programs.
Manage content for Dermatology Education Programs on the Department of Medicine website.
Maintain accurate information on the Amion residency clinical schedule platform.
Gather and maintain data for ongoing metrics projects for accreditation and marketing.
Assist residents, fellows, faculty and staff with access to program's digital platforms.
Manage other education-related projects as needed.
Assist trainees, faculty, clinical and administrative as needed.
Participate in activities related to the professional development for the position including UC GME Office and Department of Medicine meetings.
Improve skills by participating in training opportunities within the UC community, through professional meetings, and independent study.
Maintain a current knowledge base on key issues affecting dermatology medical education including (but not limited to) well-being, diversity and underserved minorities, accreditation metrics, and innovation.
Participate in local and national professional organizations.
Participate in programs which will enhance coordinator well-being including developing relationships with other coordinators.
Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
Performs other related work as needed.
Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Administrative or operational experience.
Experience with website platforms such as SharePoint, WordPress, or WIKI.
Experience with GME digital programs such as ERAS, VSAS, or MedHub.
Experience with University of Chicago BuySite, GEMS, and ePayment desirable.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle public contacts with courtesy, clarity, and diplomacy.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Excellent problem-solving skills.
Ability to use appropriate resources to resolve an issue.
Ability to follow an issue through to resolution.
Considerable skill in working both independently and as a team member.
Proficiency with word processing applications, spreadsheets and databases - specifically keeping track of various budget spreadsheets.
High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
Independence in decision making and judgment, ability to work with minimal supervision and function both as a team member and be involved in program problem solving.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Healthcare & Medical Services
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
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