University Of California Los Angeles , CA 90009
Requisition Number: 28905 Job Title: _____ASSISTANT II Working Title: Education Assistant Salary: $20.27 - $28.78 hourly Job Type: Career Department Name: 5625-UNEX-EDUCATION Department Website URL: www.uclaextension.edu Job Summary Statement: Under the direct supervision of the department director, the Education Department Administrative Assistant supports Pathway program operations specifically and department operations more generally. Responsibilities include: (a) coordinating Pathway student admissions, financial aid, and student enrollment processes, as well as communicating information directly to Pathway students and families; (b) completing, monitoring, maintaining proper documentation, and following correct procedures for all department purchasing and payment transactions; (c) assisting staff in making arrangements for special events and meetings, travel, entertainment, and facilities use; (d) maintaining an effective office environment and office operations, including maintaining adequate office supplies, monitoring proper operations of equipment, handling incoming and outgoing mail; and maintaining proper storage of department documentation, (e) providing support as needed to field incoming department calls and email; and (f) other duties as assigned. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position
13 Records Qualifications Required/Preferred
Ability to work with large amounts of detail with appropriate attention paid to accuracy.
Ability to be sensitive to and maintain confidentiality of records.
Ability to organize work flow and complete assignments under fluctuating conditions and interruptions.
Strong interpersonal skills that foster the ability to (a) work collaboratively with internal staff and external partners; (b) provide excellent service to customers; (c) diplomatically resolve complaints, and (d) demonstrate respect for persons of various social, cultural, economic, and education backgrounds.
Strong organizational skills to effectively manage, store, and retrieve information (e.g., correspondence, financial records, student and program documentation).
Strong written English communication skills to compose clear, concise, and error-free informational and instruction documents, email, and letters.
Strong verbal and written comprehension skills.
Mathematical skills sufficient to perform basic calculations, ratios, rates, percentages and other financial operations with speed and accuracy.
Proficiency with using spreadsheets to input data, use formulas for calculations, and create summary charts. Experience using databases to input data. Proficiency using a Window-based computer, email and calendar applications, and Microsoft Office applications (Word, PowerPoint, and Excel). Demonstrated ability to quickly learn new software applications.
Demonstrated ability to show initiative to monitor and improve office processes that will lead to greater productivity or efficiency, or foster improved employee or customer satisfaction.
Knowledge of and experience with basic accounting principles, particularly as they apply to a non-profit organization
Working knowledge of UCLA business and accounting policies, and procedures for financial transactions.
Can be trained
Working knowledge of UCLA and UCLA Extension departments, including those that provide services for students.
Can be trained Additional Posting InformationBargaining Unit: CX-Clerical & Allied Services Application Deadline: 11-02-2018 External Posting Date:
Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=74423 Special Instructions: The target salary for this position is $20.27 hourly. Contact information:
Number of Positions: Special EmploymentDesignations/Requirements Per UC PolicyConflict of Interest: N/A Critical:
Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
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