Education Abroad Coordinator

Position Information

Posting Number 20240097NE Job Title Education Abroad Coordinator Number of Vacancies 1 About Murray State

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment/Diversity Information

Murray State embraces diversity in the workplace and values attracting, developing and maintaining a diverse, high-quality faculty, staff, and student body. The University endeavors to create and promote a culturally diverse community to be accepting of and sensitive to diversity in its many varied forms. Women and minorities are encouraged to apply. Murray State University is an equal education and employment opportunity, M/F/D, AA employer.

Type of Employment Regular Full-Time If Part Time, Enter Hours Per Week Work Location Murray, KY Employment Term 12 Months Position Type Staff - Non-Exempt (Hourly) Department Office of Education Abroad Summary of Job Duties and Responsibilities

Assist the Director of Education Abroad and the Education Abroad Advisors to manage the Education Abroad Office, including work with campus offices and external providers for budget and finance maintenance, support for student, faculty, and staff participation and adherence to campus-wide education abroad policies and procedures.

• Serve as the face of the office, disbursing students to the appropriate place for future inquiry and/or answering questions as the front-office staff.

• Manage basic office functions, including answering the phone, maintaining files, setting meetings, managing mailings, and ordering supplies.

• Manage student staff, delegate workload, and set schedules for student staff.

• Process all requirements for outgoing study abroad students, including maintenance of updated study abroad records, tracking items, and notification of past due items and account holds.

• Manage Marketplace student application fees and payment coordination.

• Coordinate with Bursar's Office for student and faculty/staff program fees and billing, including Promissory Note processing.

• Coordinate with Student Financial Services for scholarship allotments, awards, and student billing.

• Communicate with faculty and staff for orientation and processing requirements for faculty-led and teach abroad programs.

• Work closely with the Director of Education Abroad and faculty to determine program budgets and student fees and maintain budgets and program logistics.

• Work closely with the Director of Education Abroad to maintain all study abroad program accounts, including funds transfer and payments abroad to providers and vendors.

• Coordinate with CCSA, KIIS, and other affiliate providers for student billing and scholarships.

• Coordinate program details and make purchases for faculty-led programs: cell phones, housing, insurance, etc.

• Bid, reserve, and purchase airfare in a timely manner for all faculty-led programs.

• Compile emergency information for dissemination to necessary parties.

• Maintain education abroad management system, including communication with the management system as needed and keeping track of reported issues and necessary changes.

• Maintain statistics of students who have participated in education abroad, including compilation of records for specific data inquiries and reporting to appropriate offices on campus.

• Create cost estimates and communicate student financial needs to the Student Financial Services

• Organize event and travel logistics including travel reservations, food orders and space reservations, contracts, and payment coordination.

• Coordinate website upgrades and management of site.

• Other duties as assigned by the Director.

Minimum Education Requirements

• Bachelor's degree or higher in any major.

Minimum Experience and Skill Requirements

• Requires demonstrated effective organizational and logistical skills, communication skills, ability to work on several projects simultaneously and prioritize tasks, ability to exercise sound independent judgment and work successfully with students and colleagues in a team.

• Requires excellent computer skills (Word, Excel, and Access).

• Required demonstrated skills in program budgeting.

• Required work experience in a U.S. university setting.

• Must be willing to travel for conferences and training as necessary both domestic and international.

• Must possess a U.S. driver's license.

Preferred Education and/or Experience Qualifications

• Preferred experience as an education abroad participant or personal/professional international travel.

• Preferred proficiency in SunGard Banner System and Via TRM International Educations Solutions system.

• Preferred demonstrated skills in accounting.

Posting Date 06/17/2024 Closing Date 07/01/2024 Open Until Filled No Special Instructions to Applicants Hourly Rate $15.63 (additional pay dependent upon qualifications) Work Hours Physical Demands