Editorial Assistant

Wolters Kluwer Philadelphia , PA 19107

Posted 7 months ago

To reduce the variability that stands in the way of effective care, Wolters Kluwer Health solutions deliver clarity when and where it matters most. Our trusted medical evidence and technology solutions engage clinicians, patients, students, researchers, and the next generation of healthcare providers to drive more effective decisions and consistent outcomes across the continuum of care. Our proven solutions include learning and research, advanced clinical decision support, patient engagement, surveillance solutions and more. Learn more at www.wolterskluwer.com/health.


The Editorial Assistant for the Nursing Education Department is responsible for support of the acquisition/editorial process and the support of the Executive Editor, Director of Product Development, and Director Learning Solutions Platform Management.

The Editorial Assistant provides support by performing administrative tasks, calendar management, travel management, organization and facilitation of team meetings, events, and ordering of office supplies etc. In addition to this, the Editorial Assistant provides support by performing administrative tasks related to the Editors' goals of acquiring, contracting, developing, publishing and maintaining products for the Nursing Education department. The Editorial Assistant will also provide assistance for longer-term and/or calendarized events such as market development, the budgeting process, 3 year forecasting, etc.

Location: Philadelphia PA

Essential Duties and Responsibilities

The Editorial Assistant's primary responsibilities include:

  • Assistance with the Publishing Committee/Proposal Process

  • Managing the Peer Review Process

  • Recruiting Reviewers

  • Ensuring Reviews are Completed

  • Entering information into proprietary title management systems to appropriately generate system proposals and P&Ls

  • ISBN creation and management

  • Collation and Distribution of materials for Publishing Committee

  • Assistance with Contract Process for both Authors, Contributors and Subject Matter Experts

  • Generating and distributing Contracts including title contracts, grants, advance addendums

  • Submitting contract for approval and tracking approval; upon approval, entering contract into Signings Report

  • Completing Royalty Information Form

  • Publishing Support

  • Recruitment of review boards during the content development process

  • Processing of Payments

  • Placing orders for products, etc..

  • Market Development Support-master target list updating, tracking, and administering leads, other activities as requested

  • Administrative Support

  • Calendar Management

  • Xeroxing, Filing, etc. as requested

  • Departmental Level Support

  • Serve as a colleague and peer to other Editorial Assistants in the department

  • Updating, maintaining and creating training documentation for the Editorial Assistant Position

  • Coordinating and facilitating editorial advisory board meetings, team meetings, author meetings and other meetings as appropriate.

  • Note taking for meetings and author meetings as requested

  • Performs other duties as assigned

Education: Bachelor's degree (BA/BS) preferred, or if no degree, 3 years of equivalent experience is required.

Required Experience:

  • Minimum of 1 year of work experience and internships will be considered; ideal candidate will have either some publishing experience or operational/support experience.

  • Microsoft Office; proficient with Word, Excel, Power Point and Outlook

Preferred Knowledge, Skills, Abilities, or Certifications:

  • Strong oral and written communication skills.

  • High degree of professionalism.

  • Ability to prioritize and handle multiple tasks simultaneously.

  • Strong project management skills, including excellent follow up skills.

  • Strong organizational skills.

  • Attention to detail

  • Ability to meet deadlines

  • Willingness and ability to work as part of a team.

Travel: 5%, there may be some travel to other offices.


Wolters Kluwer N.V. (AEX: WKL) is a global leader in information services and solutions for professionals in the health, tax and accounting, risk and compliance, finance and legal sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.

Wolters Kluwer reported 2018 annual revenues of 4.3 billion. The company, headquartered in Alphen aan den Rijn, the Netherlands, serves customers in over 180 countries, maintains operations in over 40 countries and employs 19,000 people worldwide. Wolters Kluwer shares are listed on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices. Wolters Kluwer has a sponsored Level 1 American Depositary Receipt program. The ADRs are traded on the over-the-counter market in the U.S. (WTKWY). For more information about our solutions and organization, visit www.wolterskluwer.com, follow us on Twitter, Facebook, LinkedIn, and YouTube.


Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions, customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orien

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