ED Unit Secretary

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Serves a specific unit as a receptionist and performs all clerical duties as appropriate for that unit. Maintains medical records in compliance with hospital policy.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.High School Diploma or equivalent

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.Experience in clerical work preferred.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.

They are not intended to be construed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1.Maintains patient chart and accurately transcribes physician orders, including electronic communication of orders or test results.

2.Keeps Kardex and all daily worksheets current.

3.Provides clerical/secretarial support to assigned staff.

4.Maintains data base listings (addresses, internal and external contacts, vendor lists ect.)

5.Answers telephone, receives and delivers messages via electronic e-mail, fax, phone or fax.

6.May maintain vendor contact. Reviews invoices to determine accuracy and coordinates payment with accounting department.

7.Welcomes and provides assistance to special visitors.

8.Effectively uses all means of electronic (e-mail, voice mail, paging, phone, and paper memo's) to relay information to internal and external staff.

9.Complete data entry for performance improvement activities.

10. Completes supply ordering accurately and in a timely manner, following up on backorders as needed.

11. Shares reliable, accurate, concise, relevant information in a timely manner to staff and co-workers.

12. Demonstrates appropriate use of electronic distribution lists.

13. Practices active and receptive listening skills to ensure productive results.

14. Assists with special projects or assignments.

15. Maintains confidentiality in all interactions.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Manual dexterity used in operating standard office equipment.

2.Prolonged periods of sitting.

3.May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.

4.Heavy/Hard work: Work requires strength and/or stamina, lifting, moving, stooping, reaching, standing, and walking.

Handling of materials and equipment weighing up to 50 pounds. Pushing/Pulling carts weighing up to 200 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS & ABILITIES:

1.Basic computer knowledge and ability to operate standard office software preferred.

2.Knowledge of medical terminology preferred.

3.Prior experience with of Microsoft Office Suite software applications, including, but not limited to, Word, Excel, Access, Power Point and Outlook is preferred.

4.Good verbal and writing skills preferred.

5.Basic mathematical skills preferred.

Additional Job Description:

6a-6p

Scheduled Weekly Hours:

36

Shift:

Day (United States of America)

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

BMC Berkeley Medical Center

Cost Center:

51 BMC Nursing Emergency Services

Address:

2500 Hospital Drive

Martinsburg

West Virginia

WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.