EC Data Manager/Tims

DATA MANAGER

This position is a 12 month position.

Wilkes County Schools provides a robust variety of state and local benefit offerings that include but are not limited to health insurance, annual leave, sick leave, holiday pay, dental insurance, vision insurance, life insurance, state pension plan, and other ancillary benefits. Benefit eligibility is determined by job status and percentage of employment. In addition, Wilkes County Schools offers a local salary supplement of 5%.

NATURE OF WORK

An employee in this class performs technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the Student Information Management System to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and preparing associated reports.

Employee is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing reports; and preparing daily back-up copies of records on storage disks. Employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones and assisting visitors to the school office.

DUTIES AND RESPONSIBILITIES

Utilizes the computerized Student Information Management System, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.

Selects data from varied sources, and summarizes information for standard reports, including preparing reports for submission to school administrators, school system administrators, and State Department of Public Instruction, as required or as requested, ensuring delivery in a timely manner; records various files on storage disks as backup copies or for delivery to appropriate officials or offices.

Prepares and maintains computer records of daily student attendance from submitted forms; reviews late-arrival forms and reconciles with absences to create "tardy" lists; reviews check-out forms, and reconciles with absences to create "early leave" correspondence to students' parents to advise of excessive absences, absences, according to established policies,

Prepares attendance reports and reconciles manual and computer reports monthly.

Prepares and maintains database of student enrollment, recording such data as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.; records student suspensions and prepares periodic statistical reports; records students' withdrawal from school enrollment, recording reasons for withdrawal and students plans, as available, and preparing periodic statistical reports; prepares and maintains daily backup records on storage disks.

Prepares and maintains records of exceptional students being served by school, including student's enrollment and personal data, and specific handicap(s) of individual students.

May compare various data against data in secondary or previously used information system, contacting such officials as necessary to resolve discrepancies.

Troubleshoots hardware and software problems and errors in computer equipment or software, determines cause of error or stoppage and applies corrective steps or standard operational techniques, in cases where stoppage can be corrected; develops remedies to identified program deficiencies or operational failures.

Performs routine maintenance on computers and peripheral equipment.

Attends seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on use of the SIMS system.

Assists teachers and principals with scheduling projects.

Performs other related work as required.

MINIMUM TRAINING

Graduation from high school with 1 - 2 years of clerical or office support experience; or an equivalent combination of experience and training.

ESSENTIAL JOB FUNCTIONS

Must be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Requires ability to speak and/or signal people to convey or exchange information.

Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.

Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Requires the ability to handle a variety of office machines, etc.

KNOWLEDGE, SKILLS AND ABILITIES

Considerable knowledge of the operations of the department.

General knowledge of common word processing, spreadsheet and file maintenance programs.

General knowledge of SIMS

General knowledge of the principles of organization and administration.

Ability to transcribe information and to prepare standardized forms, letters and reports from that information.

Ability to operate common office machines.

Ability to process documents such as purchase orders, invoices, etc.

Ability to sort and distribute documents.

Ability to maintain complete and accurate records and to develop standard reports from those records.

Ability to respond to questions based on considerable knowledge of the department.

Ability to understand and follow oral and written instructions.

Ability to type accurately at a moderate rate of speed.

Ability to establish and maintain effective working relationships as necessitated by work assignments.

REPORTS TO: Principal

FSLA STATUS: Non-Exempt

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.

TIMS DATA MANAGER

NATURE OF WORK

Under general supervision, assists the Transportation Director in maintaining the currency and accuracy of the TIMS student database. Creates bus runs/routes. Performs TIMS computer maintenance and updates.

DUTIES AND RESPONSIBILITIES

Obtains and loads student data from the Student Information Management System to facilitate the functions of the TIMS computer routing system.

Verifies accuracy of student addresses and assigns transportation addresses.

Quality controls the assignment of all transported students to bus stops to ensure students are authorized to ride buses, an essential action to ensure student coverage under North Carolina state tort liability, especially in the event of student injury in a school bus accident.

Generates plotted maps and bus run directions for each bus run.

Generates, through use of TIMS, state reports for school bus drivers agreement time.

Runs TIMS maintenance programs as directed by the Transportation Director.

Verifies driver years of experience for payroll purposes.

Annually, prepares and provides to the North Carolina Department of Motor Vehicle Examiners a listing of school bus driver commercial drivers license expiration dates.

Performs other related work as required.

MINIMUM TRAINING AND EXPERIENCE

Must have a high school diploma. Must possess a solid working knowledge of computers, printers, plotters, data base management and graphic software applications.

ESSENTIAL JOB FUNCTIONS

Must be physically able to operate a variety of machinery and equipment including buses, computers, adding machines, video cameras and radios. Must be able to exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Requires the ability to read a variety of reports and records, invoices, engineering schematics, topographical maps, etc. Requires the ability to prepare reports, records, forms, charts, etc., using prescribed formats.

Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form.

Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages.

Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages; understand and apply the theories of geometry.

Requires the ability to deal with people beyond giving and receiving instructions.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of state and local laws, regulations, and guidelines regarding bus routes, stops, and driver requirements.

Thorough knowledge of traffic laws, regulations, and hazards and related safety precautions.

Thorough knowledge of effective supervisory practices relating to motivation, delegation and communication.

Thorough knowledge of the use of computers for record-keeping and report generation.

Ability to establish and maintain accurate and organized records and compile reports.

Ability to perform arithmetical calculations.

Ability to establish and maintain effective working relationships with school officials, parents, students and drivers.

REPORTS TO: Director of Transportation

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.