Early Intervention Coordinator

Elwyn Philadelphia , PA 19107

Posted 3 weeks ago

POSITION SUMMARY: The Local Education Agency (LEA) Representative provides administrative oversight of Individualized Education Programs (IEP) for preschool early intervention in the City of Philadelphia and/or the City of Chester per Chapter 14 and the Individuals with Disabilities Education Act (IDEA) requirements. The LEA Representative determines special education services, supplemental supports, and placements. LEA rep is the primary contact for families of children receiving Early Intervention services and provide ongoing administrative oversight of the implementation of the IEPs for children on their caseload.


  • As the primary contact for families, provide guidance and support, answer questions, and orient new families to preschool early intervention and Elwyn's philosophy and mission

  • Ensure that transitions of children from the (0-3) program to Elwyn Early Learning Services and from Elwyn Early Learning Services to Philadelphia School District are completed according to PA state guidelines and timelines, through participation in transition meetings, Individualized Family Service Plan (IFSP) record reviews and subsequent IEP meetings, case reviews and caseload management

  • Write IEP's utilizing knowledge of federal, state, and local mandates and regulations, recommendations from service therapists and family members, and analysis of child needs data gathered as essential information for the IEP

  • Schedule, coordinate, and lead IEP meetings and other related meetings with families and staff as required coordinate, develop, and write initial and annual IEPs

  • Authorize special education placement and supplemental services and supports utilizing knowledge of federal, state, and local mandates and regulations including, but not limited to, Free Appropriate Public Education (FAPE) and least restrictive environment (LRE)

  • Initiate referrals for IEP team as necessary to ensure child is making meaningful educational progress as defined in Chapter 14 regulations and IDEA

  • Ensure accurate interpretation and implementation of evaluation instruments and assessment techniques used in preschool early intervention programs through the review of assessment reports in accordance with best practices and industry standards

  • Demonstrate a thorough understanding of parents rights and procedural safeguards and communicate to parents and guardians their rights under the PA Department of Education's (PDE) Procedural Safeguards Notice

  • Authorize the provision of compensatory education, including, but not limited to, determining how compensatory education will be provided

  • Authorize special education placement and supplemental services and supports utilizing knowledge of federal, state, and local mandates and regulations, recommendations from service providers, family members, and analysis of any progress monitoring data gathered

  • Oversee and examine ongoing progress monitoring activities to ensure the child's meaningful educational progress is maintained

  • Collect outside evaluations related to the child's needs to ensure that the IEP team and service delivery teams have all pertinent information in planning for appropriate services for the child

  • Monitor and oversee adherence to all PA state and federal early intervention laws, guidelines and regulations through timely assessment and IEP completion, assurance of service provision, appropriate discharge from service, and compliance with related timelines

  • Implement current best practices and special education methodologies relative to early intervention services

  • Ensure all disciplines are maintaining the highest quality service provision to ensure successful outcomes

  • Ensure accurate interpretation and implementation of evaluation instruments and assessment techniques used in preschool early intervention programs

  • Follow preschool early intervention program procedural guidelines in an accurate and timely manner

  • Maintain data systems including, but not limited to, maintaining educational records in paper format according to set timelines, electronic data entry of demographic information relative to children on caseload and IEP data fields in order to ensure accurate and reliable data

  • Work with families, team members, agency personnel, and other service coordinators to initiate, coordinate, and facilitate smooth, positive transitions when families enter or leave the preschool early intervention program

  • Work in partnership with all staff and families to establish positive rapport and trusting relationships through on-going and open verbal and written communication and status updates

  • Attend various outreach meetings, such as transition to kindergarten, for families, if requested

  • Participate in any available Limited English Proficiency (LEP) trainings

  • Participate in ongoing trainings offered throughout the year, as applicable, related to caseload children's diagnoses and/or needs ; participate in any available Limited English Proficiency (LEP) trainings

  • Oversee and provide processing of the file transfers when there is a need for location changes or change in Least Restrictive environment (LRE)

  • Ensure that bi-annual re-evaluation are completed according to state guidelines via caseload management, running regular reports, and notifying the provider teams of the re-evaluation date

  • Ensure correct discharge procedures are followed via caseload management, running regular reports, notifying provider teams of child's discharge from program, and following through to ensure that discharge Early Childhood Outcomes (ECO) data has been completed by the provider teams

  • Review and revise educational plans as needed and per state/local regulations at appropriate intervals

  • Ensure that all separate forms for Approved Private School (APS) children, the 4010 and 4011 application, are completed as children leave the APS Program, and forward it to the appropriate school district personnel

  • Perform other duties as assigned

IMMEDIATE SUPERVISOR: Early Intervention Coordinator

CONTACTS: Elwyn staff, parents, guardians, advocates, community behavioral health workers, service providers, school district of Philadelphia personnel, agencies serving people with developmental disabilities, community agencies



  • Current Pennsylvania Teaching Certificate in Special Education or Early Childhood ; Master's Degree preferred

  • Two (2) years' experience in an educational setting developing, writing, and implementing IEPs, preferably in early childhood

  • Demonstrated working knowledge of federal and state Special Education regulations including Act 212, IDEA 2014, and Chapter 14

  • Demonstrated working knowledge of current issues in early childhood education, including current best practices and special education methodologies as they related to Early Intervention

  • Qualified to provide, or supervise the provision of, specially designed instruction to meet the unique needs of children with disabilities

  • Knowledgeable about education curriculum including, but not limited to, its purpose, content, outcome measures, and best-practices

  • Familiarity with the availability of resources of the public agency

  • Group leadership skills

  • Demonstrated understanding of early childhood development principles and practices

  • Demonstrated effective problem solving skills, clear communication and appropriate interpersonal interactions to build and maintain positive, professional working relationships with peers and supervisors

  • Demonstrated ability to work effectively as part of a team

  • Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills

  • Demonstrated intermediate experience with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint; Publisher and report-writer experience preferred

  • Dual language proficiency preferred

  • Must have current, valid driver's license in state of residence, three (3) years driving experience, and acceptable driving record

PHYSICAL DEMANDS/ENVIRONMENTAL PROFILE: See Physical Demands Checklist below which represents the general physical demands and environment conditions to which the employee holding this position must meet, in addition to the duties and responsibilities listed above, to successfully perform the essential functions of this job. Elwyn will engage otherwise qualified candidates for this position whose disabilities may require reasonable accommodations to enable an individual to perform the essential functions.

Elwyn reserves the right to revise or change job duties and responsibilities as needed. This job description is not meant to be an all-inclusive statement of duties and responsibilities of the job nor does it constitute a written or implied contract.

Elwyn is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and identity, gender identity, national origin, citizenship status, genetic information, disability status, military or veteran status, marital or family status, political activities or affiliations, or any other characteristic protected by local, state, and federal law.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Clinical Research Associate Early Phase

Achilles Therapeutics

Posted 1 week ago

VIEW JOBS 6/8/2021 12:00:00 AM 2021-09-06T00:00 <p>Achilles Therapeutics is a high growth clinical-stage biopharmaceutical company focused on the development of T cell therapies targeting clonal neoantigens for the treatment of cancer. Originating from pioneering research at Cancer Research UK (CRUK), the Francis Crick Institute and University College London (UCL), we use DNA sequencing data from each patient, together with our proprietary PELEUS™ bioinformatics platform, to identify clonal neoantigens specific to that patient. From this, we develop personalised T cell therapies and currently have two programs in the clinic for the treatment of Non-Small Cell Lung Cancer and Metastatic Malignant Melanoma.</p><p>As a company, we are fast-paced and trailblazing. We are breaking new ground with our science, creating products that have never been made. As no-one has done what we are doing before, there is no playbook to copy. This means we must innovate, adapt and collaborate across our organisation, working together to solve novel problems. This entrepreneurial spirit and approach run through our company and those who thrive here are able to cope with anything that is thrown at them, enjoy ambiguity and thrive on making things happen even when there is not a detailed brief. We work hard and deliver a lot. </p><p><br></p><strong> Role Summary</strong> <p>You will be joining a growing UK based biotech company, which is opening a US HQ in the greater Philadelphia/NJ area. The company which is developing neoantigen therapy for oncology indications. You would become one of the members of their close-knit team, responsible for all aspects of study site management. Ideal for an experienced CRA who has early phase, oncology study monitoring experience, preferably in the cell therapy arena. </p><p><br></p> <strong>Key Responsibilities</strong> <ul> <li>Support the PM/Sr. PM in the site qualification and study site initiation processes including the conduct of Site Qualification and Site Initiation visits.</li> <li>Conducts Site Initiation visits in collaboration with Medical Monitors and/or Clinical Project Managers where applicable, to orient and train site personnel regarding the protocol and applicable regulatory requirements regularly.</li> <li>Independently performs monitoring visits including site initiation, qualification, routine monitoring and closeout visits</li> <li>Critically reviews and analyses site activities through frequent visits and contacts to monitor study sites following the applicable study plans and applicable SOPs, to assure compliance with the protocol, and IRB requirements. </li> <li>ICH and/or FDA GCP Guidelines and other local regulations. This includes but is not limited to: - the on-site confirmation of the source data verification of CRFs and Data clarification forms as stipulated</li> <li>Manages multiple protocols, across therapeutic areas, which may require travel, based upon assigned site location and/or geographic territory.</li> <li>Ensures quality of data submitted from study sites, collects data from sites within established timelines and ensures timely follow up/submission on any requested information</li> <li>Works across functions in the Company to ensure the readiness of supply kits for patient visits</li> <li>Ensures site compliance, safety and protection of study patients according to the clinical study plans, SOPs, and ICH and/or FDA GCP Guidelines. Works with site personnel/study team to prevent address and resolve issues</li> <li>Reviews adverse event reports (where required) and ensures site reporting of safety events in a timely manner</li> <li>Prepares and submits written reports, both monitoring and administrative, in a timely, accurate, concise and objective manner. Ability to track PD, subject visits, etc.</li> <li>Interacts and builds professional and collaborative relationships with all study personnel (study coordinator, investigator, pharmacist &amp; cell therapy team members), peers and office-based personnel.</li> <li>Supervises overall activities of site personnel over whom there is no direct authority and motivates /influences them to meet study objectives. Provides full support to study sites to facilitate study conduct successfully</li> <li>Proactively communicates and escalates with all internal and external stakeholders any serious or outstanding issues identified at study sites while developing the corresponding mitigation strategies and recommended approach.</li> <li>Ensures documented follow-up to all outstanding issues, within the scope of this position profile. Anticipates and proactively solves study site problems/issues as they occur. Initiates recommend and communicate corrective actions as needed</li> <li>Identifies, evaluates, and recommends potential investigators/sites on an ongoing to assist in the placement of planned clinical studies with qualified investigators.</li> <li>If required, prepares, coordinates and presents at Investigator Meetings and other study training</li> <li>Maintain up to date self-training e.g. ICH GCP and flag new/changes to site and clinical operations team</li> <li>Facilitates the Regulatory Compliance audit process, as needed.</li> <li>Provides monitoring assistance to site monitor colleagues, as requested, in addition to serving as a mentor to other colleagues as assigned.</li> <li>Available for travel up to 60% of the time, including overnight stays as necessary</li> <li>Any other ad-hoc tasks as required</li> <li> Responsible for adhering to all health and safety guidance, provided by the Company</li> <li>Uses multiple technologies to foster, maintain, and enhance open communication</li> <li>May be required to perform quality monitoring visits for sites currently monitored by contractors or CRO</li> </ul><p><strong>Requirements</strong></p><p><strong>Experience</strong></p> <ul><li> <strong> 3-5 years’ minimum monitoring experience, working as a CRA, in small pharmaceutical/biotech</strong>.</li></ul><ul> <li>Experience in <strong>monitoring oncology early phase studies</strong> </li> <li>Experience with ATIMPs an advantage</li> <li>Strong clinical, technical or disease area expertise</li> <li>Knowledge of medical terminology and clinical patient management</li> </ul><br><strong>Qualifications</strong><p><br></p> <ul> <li>Bachelor’s degree (BSc, BA or RN equivalent) in a biological or science-related field is essential</li> <li>A valid driving license.</li> </ul><p><strong>Skills/Specialist knowledge</strong></p><ul> <li>Ability to establish and maintain effective working relationships with co-workers, managers, investigator site personnel and service providers</li> <li>Thorough knowledge of ICH Guidelines and GCP including a basic understanding of regulatory requirements</li> <li>Excellent communication, interpersonal and organizational skills</li> <li>Effective problem-solving skills</li> <li>Attention to detail and meet specified timelines</li> <li>Computer literacy, proficiency in Microsoft Office. </li> <li>Preferably experienced with the use of eCRFs</li> <li>Ability to work independently and to effectively prioritize tasks</li> <li>Able to think ahead and anticipate needs before they arise</li> </ul><p><strong>Benefits</strong></p><p>At Achilles, you will enjoy a flexible and dynamic working environment that fosters creativity, leadership and teamwork.</p><p>We offer benefits that include a competitive salary and performance-related bonus, an employee share incentive scheme and additional benefits.</p> Achilles Therapeutics Philadelphia PA

Early Intervention Coordinator